At a Glance
- Tasks: Coordinate bookings and schedules for diverse production projects across multiple departments.
- Company: Join WPP Production, a global leader in content creation and innovation.
- Benefits: Enjoy hybrid working, career growth, and a collaborative environment.
- Other info: Be part of an inclusive culture that values creativity and collaboration.
- Why this job: Shape the future of content production with cutting-edge technology and world-class talent.
- Qualifications: Experience in scheduling or producing, strong communication skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 € per year.
This job is with WPP Production, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.
About WPP Production: We are WPP Production - the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world-class human craft with next generation technology to originate, design, and deliver multi-channel content systems at scale.
About WPP: WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company.
A Hybrid working model: We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
What does a Bookings Coordinator do at WPP Production? The Bookings Coordinator at WPP Production is a pivotal role responsible for strategically allocating our talent across diverse disciplines and expertly scheduling projects. This role demands a keen balance between client requirements and operational efficiency, aiming to optimise resource utilisation and revenue generation. The Coordinator will provide expert advice on booking appropriateness, skilfully negotiate solutions, and proactively offer alternatives. With constant oversight, they will ensure immediate responses to queries and deliver accurate, up-to-date information on staff availability and facility status.
Key Responsibilities
- Strategic Scheduling: Expertly schedule video, audio, motion design and studio work across multiple production departments.
- Resource Optimisation: Maintain daily oversight of the schedule, ensuring resources are allocated efficiently, fairly, and cost-effectively to maximise utilisation.
- Proactive Planning: Anticipate and flag any potential roadblocks or workflow challenges, proposing solutions.
- Project Information Management: Collaborate with Producers to gather comprehensive project details (eg briefs, scripts, technical specifications, timing plans, job & project numbers, font information).
- Operator Support: Ensure all operators are fully informed of their assignments, allocated workstations/suites and relevant licenses.
- Global Resource Coordination: Liaise with global offices to seamlessly coordinate resources and optimise asset utilization across all sites.
- Freelance Management: Cultivate strong relationships with external recruitment agencies to source and book high calibre freelancer talent, managing all associated administrative processes including finance approval, contracts, IR35 submissions, setups and NDA forms.
Reporting lines and key stakeholders
This role reports to the Head of Bookings. You will work closely with various levels of Management, Producers, operators and operational teams.
Requirements
- Experience: Proven bookings, scheduling or producing role.
- Technical Skills: Proficient in an industry-standard scheduling software package (Xytech preferred).
- Industry Knowledge: Good working knowledge of post-production processes and services.
- Organisational Acumen: Excellent time management, multi-tasking abilities, and meticulous attention to detail.
- Adaptability: Eager to adapt to new working methods, practices and emerging technology advances.
- Relationship Building: Demonstrate ability to form and maintain strong collaborative relationships with post producers, operators & clients.
- Problem-Solving: Proactive, positive attitude towards problem-solving amidst tight deadlines; capable of working effectively within a close-knit team.
- Communication: Strong negotiation and communication skills.
- Client Focus: A clear understanding of, and commitment to, delivering exceptional customer care and service.
Why work here: At WPP Production, you’ll help shape the future of content production at a truly global scale. We bring together world-class talent, cutting-edge studios, and advanced technology to solve some of the most complex creative and production challenges in the industry.
Inclusion and Impact: WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
Booking Coordinator [Mat Cover FTC 12 Months] employer: WPP Production
WPP Production is an exceptional employer that champions creativity and collaboration in a hybrid working environment, allowing employees to thrive while shaping the future of content production on a global scale. With access to diverse projects and a commitment to inclusion, WPP fosters a culture where innovation is encouraged, and every team member has the opportunity to grow their skills and make a meaningful impact. Join us to be part of a dynamic team that values craft excellence and leverages cutting-edge technology to deliver outstanding results.
StudySmarter Expert Advice🤫
We think this is how you could land Booking Coordinator [Mat Cover FTC 12 Months]
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching WPP Production and understanding their values. Tailor your responses to show how your skills align with their mission of delivering exceptional content production.
✨Tip Number 3
Practice your negotiation skills! As a Booking Coordinator, you'll need to negotiate solutions and manage relationships. Role-play scenarios with friends to build confidence before the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the WPP Production team.
We think you need these skills to ace Booking Coordinator [Mat Cover FTC 12 Months]
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Booking Coordinator role. Highlight your relevant experience in bookings, scheduling, or producing, and show how your skills align with what we’re looking for at WPP Production.
Showcase Your Skills:Don’t forget to mention your proficiency in scheduling software, especially if you’ve used Xytech. We want to see how your technical skills can contribute to our team’s efficiency and resource optimisation.
Be Personable:We love a good personality! Use your application to convey your communication skills and ability to build relationships. Share examples of how you've successfully collaborated with teams or clients in the past.
Apply Through Our Website:Remember, the best way to apply is through our website. It ensures your application gets to the right people and helps us keep track of all candidates. Plus, it’s super easy!
How to prepare for a job interview at WPP Production
✨Know Your Stuff
Before the interview, make sure you understand WPP Production's role in the industry. Familiarise yourself with their projects and how they integrate technology with creativity. This will help you speak confidently about how your skills align with their needs.
✨Showcase Your Scheduling Skills
Since the role involves strategic scheduling, be prepared to discuss your experience with scheduling software, especially Xytech if you have it. Bring examples of how you've optimised resources in past roles and be ready to suggest how you would approach scheduling at WPP.
✨Be Proactive in Problem-Solving
WPP values a proactive attitude, so think of specific instances where you've anticipated challenges and successfully navigated them. Share these stories during your interview to demonstrate your problem-solving skills and adaptability.
✨Build Rapport
Relationship building is key in this role. During the interview, engage with your interviewers by asking insightful questions about their team dynamics and how they collaborate. This shows you're not just interested in the job, but also in being a part of their culture.
