HR Coordinator

About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. WPP Media is WPP’s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth.

Role Summary And Impact

We’re seeking a highly organised and proactive People Coordinator to join our vibrant People Operations team at WPP Media. This pivotal role ensures our HR department runs smoothly, providing essential administrative support and acting as a friendly first point of contact for our employees. You’ll thrive in our fast-paced, evolving environment, bringing a meticulous eye for detail and a positive, “can-do” attitude. This role is central to maintaining our supportive HR environment, offering a brilliant platform to develop your HR career. You’ll manage essential admin and contribute to continuous improvement and HR projects, helping to positively shape the HR experience across WPP Media.

Key Responsibilities

• Employee Support: First point of contact for employee queries, managing our shared inbox and handling diverse requests.
• Onboarding & Compliance: Verifying eligibility to work in the UK, issuing contracts and new starter packs, coordinating reference and DBS checks and managing visa expiry tracking.
• HR Administration: Handling all core HR administration (contracts, offer letters, probation, staff changes, leavers).
• Payroll Support: Meticulously supporting monthly payroll processes, ensuring accurate submissions on Workday and other trackers.
• Data Management: Ensuring accurate input and maintenance of HRIS data, generating reports (e.g., CSR, holiday/absence, ad-hoc).
• Compliance: Ensuring all processes and personnel files are compliant with Audit, SOX, and GDPR.
• Policy & Process: Developing a strong understanding and application of all HR policies and systems.

Growth & Development Opportunities

You’ll also have opportunities to support parental leave processes, assist with reporting for WPP Media/WPP, contribute to HR system updates and get involved in exciting HR projects and L&D tasks.

Skills And Experience

We’re seeking a proactive, detail-oriented individual eager to make a real impact. You’ll be a great fit if you have:

• Passion for HR: Entry-level experience with a genuine desire to build a career in HR. (Previous HR environment experience is a bonus!)
• Exceptional Attention to Detail: Unmatched accuracy and a strong understanding of data integrity.
• Adaptability & Resilience: Thrives in a fast-changing environment, maintaining professionalism and positivity.
• Strong Communication: Excellent written and verbal skills, building great relationships at all levels.
• Proactive & Accountable: Driven, takes ownership, shows initiative, and brings a “can-do” attitude.
• Team Player: Values collaboration and builds effective relationships.
• Tech Savvy: Highly proficient in Microsoft Office (especially Excel). Experience with HR systems (Workday) is a huge plus!

Life At WPP Media & Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we’re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, group retirement plans, vision, and dental insurance, significant paid time off, preferential partner discounts, and employee mental health awareness days.

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. We believe the best work happens when we’re together, fostering creativity, collaboration, and connection. That’s why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

Please note this is a UK based role and requires individuals to have the right to work in this location.