Data Management and Reporting Executive (Entry Level)

About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. WPP Media is WPP’s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth.

About Mindshare: A Leading WPP Media Brand

Mindshare delivers Good Growth for its clients. As “Growth Architects,” we drive growth that benefits all stakeholders — better for people, planet, and business — by using media with intention. This approach creates more meaningful connections with consumers, increases consumer trust in the brand, and delivers better outcomes for all stakeholders.

Role Summary and Impact

An increasingly fundamental and differentiating capability for any marketing led organisation is the ability to control data and analyse it to create knowledge. Repeatable knowledge needs to be actively cultivated and re-applied across the business to help interpret granular analytics. This is an existing role within the ‘Team Unilever’ Data Management & Reporting Team based at the Mindshare Worldwide office in London. As our client, Unilever is investing considerably in this area in a bid to ensure its marketing is visible, rigorous, and measured, and Mindshare is a key partner, playing a key role in the collection, reporting, and analysis of media and marketing data from over 70 countries. The roles will report directly to our DQ (Data Quality) and Reporting leads, and will also work with the broader Unilever worldwide client team at Mindshare, local media agencies, and the Mindshare Technology Team. The immediate team is made up of 6 people (including this position).

Skills and Experience

At WPP Media, we believe in the power of our culture and our people. It’s what elevates us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP & WPP Media’s shared core values:

• Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
• Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
• Lead Optimistically by Championing Growth and Development to Mobilize the Enterprise.

Precision, accuracy, and efficient management of data and reporting is the priority for an executive. You must demonstrate execution of agreed working practices and expert data handling & reporting skills. You need to be a confident but friendly communicator – in person, on the phone, and via email. Most importantly, enthusiastic, and eager to learn about the world of media.

• Strong attention to detail
• Desire to work with data combined with a passion for media and marketing
• Demonstrates a high degree of accuracy even when under pressure
• Organised and efficient with the ability to meet deadlines and manage multiple tasks
• Proficient in using Microsoft office programs such as Excel, Outlook, Word
• Someone who’s not afraid to speak up and give his/her opinion, with the ability to use, monitor and question data to deliver the best outcome
• Desire to work within a team environment, able to take direction from various members of the team and action accordingly
• Inventive: Diagnoses problems by identifying and understanding the cause of the problems
• Build relationships: Builds rapport with others in order to develop productive and effective relationships at work
• Initiative and Drive: Effectively prioritises multiple tasks; takes appropriate actions to avoid/manage issues

Key Responsibilities

The Data Management and Reporting Team is set up as a dedicated team to manage the data quality and reporting requirements from various proprietary Mindshare systems and data sets used for reporting to Unilever. There are two primary focus areas for the role:

• Data Management responsibility: the role is to sit in-between the local agencies (which are the source of data inputs) and the Technology team at Mindshare, to quality control all data. The role’s scope is to work with the local agencies to correct any issues at the source. This spans 2 key data sources [media investment and media budget recommendation]. The responsibility includes (but is not limited to) the following:

• Validating the local country media plans and ensuring they have been correctly formulated (timing, product, brands, campaign, media channel, advertising format etc)
• Validating each budget file is in the correct template, with the mandatory fields populated
• Ensuring that the budget file inputs and budget setting levels are aligned with the media investment data
• Cross-checking investment against previous months by Country, Category, and Local Brand in a validation logbook
• Distributing monthly Validation/Acceptance reports to all Mindshare country teams to have data corrected at the source
• Ensuring Local Mindshare teams work with local Unilever marketing teams to confirm correct campaign names are being used in MAP (Mindshare’s global media reporting system). DQ team will add new campaigns to systems where necessary.
• Educating the local Mindshare countries with the benefits of the system and responsibilities - aka ‘single source of truth’

• Reporting responsibility: includes (but is not limited to) the following:

• Managing monthly production of KPI reports - excel based
• Understanding the data inputs, how they are defined, how it fits with the various reports and the purpose and objective of the report for end users
• Adhoc client/market/team requests to source information and address local/global client data sourcing and reporting requirements – this might include but not be limited to competitive advertiser analysis reports, case studies and media plan information requests
• Become familiar with multiple Mindshare-managed Data sets/media planning tools etc in order to support the above requests
• Collect and collate best practices and case studies from our local teams and share these across our network

Life at WPP Media & Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we’re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, group retirement plans, vision, and dental insurance, significant paid time off, preferential partner discounts, and employee mental health awareness days.

Equal Opportunity Employer

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. We believe the best work happens when we’re together, fostering creativity, collaboration, and connection. That’s why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process. Please note this is a UK based role and requires individuals to have the right to work in this location. While we appreciate all applications received, only those candidates selected for an interview will be contacted. Please read our Privacy Notice for more information on how we process the information you provide.