We're looking for a Team Assistant to keep our Investment team running smoothly day-to-day. This is a brilliant opportunity for someone early in their career who is organised, personable, and wants hands-on experience supporting senior people in a fast-moving, regulated environment. You'll report to me (EA & Office Manager), and I'll be accountable for getting you up to speed and helping you grow into the role.
The primary focus is diary and travel coordination, and there will be plenty of scope to pick up broader administrative and office support as you settle in.
What you'll be doing
- Managing and coordinating diaries for the CIO and the wider Investment team — scheduling meetings, resolving clashes, and making sure everyone is where they need to be, with the right information they need
- Booking and coordinating travel (flights, trains, hotels and itineraries) With keeping an eye on cost, comfort and changing plans.
- Preparing meeting materials, agendas and rooms, and helping with follow-ups and action tracking
- Acting as a friendly first point of contact for the Investment team's external meetings and visitors
- Processing expenses and invoices relating to travel and diary commitments
- Supporting with correspondence, filing and general administrative tasks as needed
- Collaboration with the EA to support/ cover each other as required, and work on joint projects where necessary (absences/ annual leave)
- Cross functional support across the business when needed and capacity allows
- Supporting the Investments team and EA with external and internal events
About you
- Excellent organisational skills and a genuine enjoyment in keeping things on track and running smoothly
- Clear, professional communication, written and verbal; you'll be liaising with senior people inside and outside the business
- A calm head when plans change at the last minute and a collaborative, solutions-first attitude to the role and the day-to-day responsibilities
- Comfortable with Microsoft 365 (Outlook, Teams, SharePoint) or a fast learner if not yet familiar
- Discretion and good judgement, you'll be exposed to sensitive and confidential information
- Previous experience in an administrative, PA or receptionist-type roles
- Welsh speaker would be helpful also
What we offer
- A supportive, close-knit team where you'll learn fast and be given real responsibility
- A truly trust led way of flexible working
- A brand new, bright, modern hub at 1 Central Square, Cardiff Central
- The chance to grow with the business as we build our team and operations
- Salary between £25,000.00 - £40,000.00 per annum, depending on experience
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Contact Details:
WPP Investment Management Company Recruitment Team
