REMOTE Administration Assistant in London

We combine traditional private equity investing with deep capabilities in AI and machine learning — in order to drive outsized value creation at our portfolio companies. We do this as an "active co-sponsor", co-underwriting deals with top-tier Private Equity firms and deploying our own in-house team of data scientists, engineers, and strategists to execute value creation projects at the companies we invest in. To execute our mission we are building an integrated team of world class data, investment, technology and operations professionals.

We are looking for a proactive and highly organised Team / Admin Assistant to join our Operations team, supporting our Deployment Strategy Principals and Directors. The role reports to the Office Manager, with responsibility for providing day-to-day administrative and operational support across the team. You will also provide holiday cover for the Office Manager.

• Diary & Travel Management
• Complex diary management for Principal and Director level members of the Deployment Strategy team
• Arranging and coordinating domestic and international team travel, including flights, hotels and transfers
• Administration & Office Support
• Providing holiday cover for the Office Manager, including facilities management and office operations
• Ordering and managing office supplies, stationery and equipment
• Liaising with building management, IT support and external suppliers as required
• Assisting with pre-employment administration including background checks, reference requests and right-to-work documentation
• Supporting probation and onboarding milestone tracking
• Playing an active role in the social committee, helping to organise team events, celebrations and office initiatives
• Supporting with expenses processing and basic finance administration
• Assisting with vendor and supplier coordination, including IT equipment procurement and office services

Requirements:

• 2-3 years of experience in a similar administrative or team assistant role
• Highly proficient in Microsoft Office packages (Outlook, Word, Excel, PowerPoint, Teams)
• Proactive, self-motivated and able to work independently with minimal supervision
• Flexible and adaptable, comfortable working in a fast-paced and evolving environment
• Previous experience in a professional services, financial services or technology environment
• Familiarity with finance and operations tools such as Xero, Float and Airtable (advantageous but not essential)

Benefits:

• 25 days annual leave, excluding bank holidays
• Office closed between Christmas and New Year — this does not affect your annual leave entitlement
• One paid day off to move house
• Pension: 9% total contribution (2% employee / 7% employer)
• Private Medical Insurance (PMI)
• Critical Illness cover
• Life Assurance
• Business travel insurance
• Salary sacrifice (Nursery & Cycle to Work)

This is a hybrid role based at our City of London office at One Leadenhall, 1 Leadenhall Street, EC3V 1AB. We offer a flexible working pattern and are happy to discuss the balance of office and remote working with the successful candidate.

Interviews for this role will be conducted via a combination of phone, video-conference and in person.

WovenLight is committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation, gender identity or any other basis as protected by applicable law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. If you would like more information about how your data is processed, please contact us.