Onboarding Specialist

A minimum of 2 years' progressive experience in a related field.

Other Work Experience:

• A minimum of 2-3 years business experience.
• Executive level interface experience preferred.

Knowledge, Skills, and Abilities:

• Excellent organizational skills, detail oriented and ability to multitask in high volume environment.
• Proficiency with Microsoft Office Suite (i.e., Excel, PowerPoint, Word, etc.), Adobe Acrobat, database management systems, and experience with online applicant tracking systems is a plus.
• Self-motivated and self-managed, able to think independently but not afraid to ask questions, creative, resourceful, and extremely execution-oriented.
• Working knowledge of various vendor management & background verification systems (i.e., Accurate, Fieldglass, HireRight, First Advantage, etc.) is a plus.

Travel Requirements:

• Up to 5% of the time Domestic Travel only.

People Management:

• Individual Contributor.

Level of Autonomy:

• Work is accomplished with moderate supervision. Follows established and detailed directions. Work is reviewed for accuracy and overall adequacy.

Job Summary:

The Onboarding Specialist is a human resources professional who provides assistance, support, and guidance to our Strategic Resourcing and Services, Consulting, and Engineering teams (SC&E) within the Talent Acquisition organization. This role partners with various departments, including Sales, Program Management, Legal, etc., to manage the onboarding and transfer of candidates assigned to various clients.

This job description describes the general nature and level of work required by the position. It is not intended to be an all-inclusive list of qualifications, skills, duties, responsibilities or working conditions of the job. The job description is subject to change with or without notice, and Management reserves the right to add, modify or remove any qualification or duty.

Job Responsibilities:

• Collaborates closely with Resource Management, Partner Management, Sales and other key stakeholders to streamline the candidate onboarding process.
• Manages and completes the full onboarding process end-to-end, including all background requirements and onboarding packages across various client Vendor Management Systems, ensuring full compliance throughout.
• Guides candidates through every step of the onboarding process, from document completion and drug screening to understanding client requirements.
• Manages data in various vendor management systems to provide candidate information, finalize onboarding details, and manage start dates and any necessary adjudication.
• Reviews and manages contracts and MSAs to identify pre-screening requirements, ensuring all onboarding steps are accurately captured and compliant with client standards.
• Manages and completes client account audits by providing necessary documentation and ensuring compliance validation.
• Documents and updates client processes, procedures, and best practices, working closely with legal to review MSAs.
• Manages internal communications and maintains accurate records in our tracking system.
• Initiates background checks & drug screens. Works with various accounts to provide necessary documentation required to onboard candidates in a timely manner.
• Educates by partnering with new Resource Managers, Engineering Managers, Account Managers, and Managing Consultants on new processes, client-specific requirements, and vendor management systems.
• Maintains data accuracy in vendor management systems by uploading candidate documents and background/drug screen results.
• Plays a key role in maintaining and executing reports for internal and external stakeholders, including Sales, Program Management, Strategic Resourcing, Clients, etc.

Job Type: Full-time

Category: Human Resources

Salaried: Salaried