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- Tasks: Provide administrative support to the International President & CEO and manage complex travel arrangements.
- Company: Join a global organisation dedicated to transforming vulnerable children's lives for over 75 years.
- Benefits: Hybrid working, competitive salary, and the chance to make a real difference.
- Why this job: Be part of a mission-driven team that impacts lives across nearly 100 countries.
- Qualifications: 3+ years supporting senior executives, proficient in Microsoft Office, and strong communication skills.
- Other info: Dynamic work environment with opportunities for personal and professional growth.
The predicted salary is between 36000 - 60000 ÂŁ per year.
With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities
Position’s location: World Vision International Executive Office, United Kingdom. Romero House, 55 Westminster Bridge Road, London, England (near Waterloo)
JOB PURPOSE
This role provides administrative support for the Office of the International President & CEO, assisting with the smooth running of the department and the provision of support services to the team within the President’s office. Assisting the Executive Assistant with diary and occasional inbox management, complex travel co-ordination, meeting and event planning, composing correspondence, processing expenses and responding to enquiries from internal and external stakeholders. The role reports to the President’s Executive Assistant and works closely with the President’s Advisor and the International President. This role will also provide administrative support to the Chief Administrative & Finance Officer (CAFO).
KEY RESPONSIBILITIES
- Assist with planning the President's travel. Research flight and train options, aiming to maximise the use of time in each location. Book tickets, coordinate logistical details including accommodation, visas, security, safety and medical requirements (e.g. vaccinations).
- Assist the President's Advisor and EA in arranging the President’s field trips. Ensure good relations are maintained with key stakeholders involved across the partnership and externally, and cultural sensitivities of the host locations are respected.
- Provide professional and confidential administrative support for the Office of the President. Keep up to date through regular catch‑ups with the President and his EA to be able to support with scheduling and managing the President's calendar effectively.
- Prepare the President's monthly expenses on Concur and ensure they are submitted in a timely fashion. Purchase supplies, process invoices, liaise with procurement as required.
- Keep the WV Central page for the Executive Leadership Team (ExL) up to date and user‑friendly.
- Provide holiday cover for the President's EA, including managing the President's inbox and ensuring he is prepared with the necessary documents and information for upcoming meetings and travel.
- Provide project management support for internal and external meetings associated with the Office of the President and the WVI Board. Engage with those involved and participate in planning internal and external meetings and events. Liaise with meeting venues and participants, as directed, to ensure facilities meet requirements and are set up as needed. Provide logistical support before and during the meetings and attend when required.
- Calendar management for the Chief Administrative and Finance Officer (CAFO). Manage CAFO's calendar, ensuring it is up to date with all WVI‑related Board meetings and events as well as external Board commitments. Schedule meetings and calls as requested, regularly checking‑in with CAFO to ensure calendar priorities are understood. Monitor and flag any meeting conflicts that arise, and promptly suggest alternative solutions. Arrange travel as required.
CANDIDATE SKILLS AND EXPERIENCE
- At least three years of experience supporting senior executives.
- Proven experience gained ideally within a large international organisation.
- Proficient in Microsoft Office applications, including but not limited to MS Teams, Word, Excel, and Outlook.
- Experience of travel management, planning and booking flights, accommodation and ground transportation, arranging visas and ensuring smooth and efficient travel.
- Experience of working at a senior level, with confidential information.
- Excellent written and verbal communication skills.
- Strong communication skills.
- Detail‑Oriented.
- Able to adapt to changing priorities and work effectively in a dynamic environment.
Language Requirements
Excellent speaking, writing and listening skills in English.
Travel and/or Work Environment Requirement
Hybrid working. Occasional travel within the UK may be required to support meetings.
Applicant Types Accepted
Local Applicants Only
Executive Administrator in Woking employer: World Vision
Contact Detail:
World Vision Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrator in Woking
✨Tip Number 1
Network like a pro! Reach out to current or former employees at World Vision International on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by researching the organisation's mission and values. We want to show that we’re not just a good fit for the role, but also passionate about transforming vulnerable children’s lives. Let’s make that connection!
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. We need to articulate our experience supporting senior executives clearly and confidently. Remember, it’s all about showcasing our skills!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our enthusiasm for the role can leave a lasting impression. Let’s keep the conversation going and show them we’re keen!
We think you need these skills to ace Executive Administrator in Woking
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Administrator role. Highlight your experience supporting senior executives and any relevant skills that match the job description. We want to see how your background aligns with our mission!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about helping vulnerable children and how your skills can contribute to our team. Keep it concise but impactful – we love a good story!
Showcase Your Communication Skills: Since this role involves a lot of correspondence, make sure your written communication is clear and professional. We appreciate attention to detail, so double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our organisation there!
How to prepare for a job interview at World Vision
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Administrator role. Familiarise yourself with the key responsibilities and how they align with your experience. This will help you articulate how your skills can support the President and the wider team.
✨Showcase Your Organisational Skills
Since this role involves a lot of diary management and travel coordination, be prepared to discuss specific examples of how you've successfully managed complex schedules or organised events in the past. Highlight your attention to detail and ability to juggle multiple tasks.
✨Demonstrate Cultural Sensitivity
Given the international nature of the organisation, it's crucial to show that you understand and respect cultural differences. Be ready to share experiences where you've worked with diverse teams or adapted to different cultural contexts.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that show your interest in the organisation's mission and how you can contribute. For example, ask about the challenges the President faces and how you can help alleviate them.