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- Tasks: Support daily operations and administration in a dynamic office environment.
- Company: Join a global organisation dedicated to transforming children's lives.
- Benefits: Competitive rewards package and opportunities for personal growth.
- Why this job: Make a real difference while developing your skills in a supportive team.
- Qualifications: Experience in office management and strong communication skills required.
- Other info: Work in a vibrant, mission-driven culture with a focus on community.
The predicted salary is between 30000 - 42000 £ per year.
With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type: Empleado de Plazo Determinado (Fixed Term)
Job Description: Based in the United Kingdom, the Administrative Assistant supports all departments at the LEXO office by managing day-to-day operations, administration, and facility-related services. The role ensures smooth office functioning through coordination with property management, vendors, and internal teams. Key responsibilities include overseeing office logistics, maintenance, procurement, and event support while maintaining compliance with health and safety standards. The position requires strong communication, organization, and people skills to enhance efficiency and create a productive work environment.
MAJOR RESPONSIBILITIES:- 85% The Property Assistant will report to the Global Property Manager-Africa & MEER with a matrix reporting to the location leader in LEXO.
- Will be involved in the day-to-day operations by answering low volume incoming calls and directing accordingly, providing office tours, managing the performance of one office printer, and will be the administrative/emergency point of contact (POC) for the office.
- Manage the devotion rotation and serve as a liaison for Thursday devotion schedule and Tuesday prayer call. Will provide back up support whenever needed.
- Provide resources for on/off-site meeting venues (periodically when there is no hosting department), maintain FOB accessibility and registry, update address group list WVIAllUkStaff.
- Event coordination for Day of Prayer, Christmas lunch, annual picnic and any other events as needed.
- Ensure the visitor user guide is maintained and available for all staff and visitors. Maintains good standing relationship with landlord and communications with WVI UK staff.
- Process annual Global Asset Verification.
- Assist with shipping and receiving logistics, including incoming mail and delivery.
- Maintenance of website for the LEXO office, Global finance, Talent, procurement and properties. (GFTPP)
- Work on introductory letters for visa application for staff visiting UK.
- Management of annual DSE (Display Screen Equipment) forms and vouchers.
- Collaborate with key leaders across West African offices to support real estate asset management through data collection, verification, cross-referencing, and auditing to ensure data quality and integrity.
- Work with the Global Property Manager to oversee the property management budget, ensure timely processing of invoices to forestall delays in payment processing through ProVision and adhere to best stewardship practices to keep in line with the annual budget.
- Work towards identifying cost avoidance or expense reduction opportunities and implementing effective and efficient strategies that can be standardized.
- IOSH (Institution of Occupational Safety and Health) Qualification
- Be knowledgeable and show an understanding of local statutory and regulatory requirements pertaining to managing facilities safely (and its effects to LEXO)
- Must be knowledgeable in basic accounting processes.
- Excellent computer literacy (MS Office Applications and Outlook)
- Effective communication (verbal and written) and negotiation skills.
- Ability to work in cross-functional team environments as well as independently.
- Ability to organise, plan and coordinate multiple projects/tasks in detail and with high sense of urgency.
- Possess the ability to effectively work with all levels of management and staff and various personalities and learning styles.
- Must be able to accurately interpret staff needs, assess requirements and identify solutions.
- Strong organisational and multi-tasking abilities.
- Must be Tech savvy.
- 2-3 years of experience in office management and administration with C-level executives.
- Required to be in the office 5 days a week.
Applicant Types Accepted: Local Applicants Only
Global Property Assistant employer: World Vision International (New)
Contact Detail:
World Vision International (New) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Global Property Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect with others on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their mission and values, especially since this role is about supporting vulnerable children. Tailor your answers to show how you align with their goals.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and engaged with our mission.
We think you need these skills to ace Global Property Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Global Property Assistant role. Highlight your relevant experience in office management and administration, and don’t forget to mention your strong communication and organisational skills!
Show Your Passion: We love seeing candidates who are genuinely excited about our mission. In your application, share why you want to work with us and how you can contribute to transforming vulnerable children's lives through this role.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point while showcasing your skills and experiences.
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way to ensure we receive your details and can consider you for the Global Property Assistant position. We can’t wait to hear from you!
How to prepare for a job interview at World Vision International (New)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Global Property Assistant. Familiarise yourself with office management, event coordination, and compliance with health and safety standards. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role requires strong communication abilities, prepare examples of how you've effectively communicated in previous positions. Think about times when you had to liaise with different teams or manage relationships with vendors. Being able to articulate these experiences will demonstrate your fit for the job.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. For instance, you might be asked how you would handle a last-minute change in an event schedule. Practise your responses to such scenarios, focusing on your organisational skills and ability to remain calm under pressure.
✨Demonstrate Your Tech Savviness
As the role requires good computer literacy, be prepared to discuss your experience with MS Office applications and any other relevant software. You could even mention specific projects where you used technology to improve efficiency or streamline processes, showcasing your ability to adapt to new tools.
