WTT Corporate Secretarial & Operations Manager

ABOUT WORLD TABLE TENNIS

World Table Tennis is where the sport’s fiercest battles meet bold ideas and creative minds. WTT is powered by a global crew of innovators, storytellers, and game-changers, who bring energy, expertise, and imagination to everything they do. We’re not your typical workplace; we’re the global engine behind a sport on the rise. So whether it’s staging iconic global events or redefining fan experiences, this is where bold ideas get built, and where every role has impact. At WTT, the arena simply hits different.

The Corporate Secretarial & Operations Manager is accountable for corporate governance and statutory compliance across WTT’s relevant entities, including the end-to-end coordination of Board/Company meetings, maintenance of corporate records, and execution of filings, resolutions and other corporate actions. The role also provides operational oversight to ensure efficient day-to-day office administration and cross-functional delivery, partnering closely with Finance, Legal and HR to strengthen controls, documentation standards, and overall business continuity.

RESPONSIBILITIES

• CORPORATE SECRETARIAL & GOVERNANCE
  • Ensure compliance with statutory and regulatory requirements, including filings with relevant authorities and record keeping.
  • Prepare, advise on, and/or manage relevant documentations and reports, such as agenda, resolutions, minutes for Board meetings and general meetings, shareholders agreement and constitution, and share-related matters (e.g. allotment and transfer).
  • Manage operations relating to Board and/or company meetings and related matters.
  • Collaborate with relevant departments (e.g. Finance, Legal, CEO Office and Events) and external stakeholders (e.g. directors, shareholders and professional services firms) as necessary.
• ENTITY & OFFICE MANAGEMENT
  • Collaborate with Finance and Legal in managing various subsidiaries and ensuring corporate compliance.
  • Manage access to the office premises and maintain a comfortable and effective working environment and pleasant experience for visitors.
  • Collaborate with relevant departments (e.g. IT and HR) and manage relevant vendors (such as delivery, maintenance, office IT services), as required for office upkeep.
  • Liaise with building management for office matters (e.g. fire drills and building activities).
• OPERATIONS SUPPORT
  • Manage administrative matters and provide support to Operations and other relevant departments, such as KPI/management reportings and meetings, drafting and reviewing standard documents, and managing operational know-how.
  • Partner with HR with standard employment processes, such as payroll, insurance, employee CPF contributions and individual tax filings (IRAS).
  • Perform such other general administrative and operational duties required by the Executive Director, Operations & Strategy.

REQUIREMENTS

ESSENTIALS:

• At least 7 years working experience in corporate secretarial field.
• Strong knowledge of typical corporate secretarial work for private company, such as drafting relevant documents (e.g. meeting minutes and resolutions), handling statutory filings and maintaining statutory records.
• Qualification and membership with relevant professional body, such as ISCA or CSIS.
• Experience in stakeholder relations, including working with senior personnel such as senior management, directors and shareholder representatives.
• Meticulous, proactive and discreet in handling strategic and confidential matters.

DESIRABLES:

• Experience in managing corporate secretarial matters in jurisdictions outside Singapore, including Europe, US and APAC.
• Experience in finance or legal operations (such as invoicing and payment processes, contract management, or trademark management).
• Working level capability in Chinese to communicate with Chinese director and shareholder representatives.
• Relevant and recognised degree or diploma (such as accountancy, finance or law) or such other relevant qualification e.g. ACCA.
• Experience in a startup or growth company (such as Seed / Series A stage company) and/or the sport, media or entertainment industry.