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- Tasks: Coordinate Team Base operations for the Women's Rugby World Cup in Exeter.
- Company: Join the team behind the biggest women's rugby event ever, celebrating global talent.
- Benefits: Gain hands-on experience, network with sports professionals, and contribute to a historic event.
- Why this job: Be part of a transformative moment in women's sports and make lasting connections.
- Qualifications: Event operations experience preferred; passion for sports and teamwork is essential.
- Other info: Contract role from August to September 2025; flexible hours based on event needs.
The predicted salary is between 30000 - 42000 £ per year.
CONTRACT: specific days between 01/08/2025 and 17/09/2025
LOCATION: Exeter
APPLICATION DEADLINE IS FRIDAY 30TH MAY
Women’s Rugby World Cup England 2025 (Women’s RWC 2025) will be the 10th edition of the women's tournament. World Rugby, in partnership with the Rugby Football Union (RFU) and UK Sport, have formed a Local Operating Company to plan and deliver the event. Ambitions for the tournament are at an all-time high as women’s rugby is one of the fastest growing team sports in the world. Women’s RWC 2025 will be the ultimate stage for the best players, teams and coaches from 16 nations across the globe and is set to be the biggest and most widely watched women's rugby event ever.
If you are interested in being a part of a tournament that will celebrate a generational moment for global rugby, apply today!
RWC 2025 will see 16 teams compete, all of whom will be hosted in a number of our 30 Team Bases. Each Team Base will consist of an outdoor training venue, indoor training venue, swimming pool, gym and a hotel. RWC 2025 will be appointing a Team Base Coordinator to each city to support the operations of the Team Bases within that city during the tournament. The position is a tournament time role; the focus of which is to ensure the facilities and services provided to Teams at the respective Team Base are of the highest possible standards, and are in line with the Rugby World Cup 2025 Terms of Participation.
The Team Base Coordinator will also support the Team Services Pool Coordinator on a range of tasks relating to the preparation of Team Bases for the respective teams, in advance of the tournament. The Team Base Coordinator will contribute to the delivery of the highest quality facilities through on the ground communications and by implementing the highest standards of operational and logistical arrangements during the tournament.
Key Dates: This role will take place within the city of EXETER. The Team Base Coordinator will be operational at Team Bases across the city of EXETER. The operational dates of this role: Between 1ST August 2025- 17th September 2025. Total Number of anticipated days: 18
What you’ll be doing:
- Working with the Team Pool Coordinator and Team Base, ensure the Team Base facilities and services are provided as agreed and to the highest possible standards for RWC 2025.
- Support the delivery of the Team Base by quickly establishing excellent relationships with the facility owners and operators within the Team Bases and RWC 2025.
- Working with the Team Pool Coordinator, ensure that all necessary documentation, policies, procedures and contingency plans required are executed at the Team Base where required.
- Working with the Team Pool Coordinator, install look and feel elements, wayfinding and pitch equipment.
- Alongside the Team Pool Coordinator, act as a point of contact on site for RWC 2025 overlay contractors during installation and derig periods.
- Working with the Team Pool Coordinator, oversee the installation and delivery of equipment, temporary overlay and look and feel installed by RWC 2025.
- Meet teams upon their first visit to an outdoor training venue to support familiarisation and issue resolution, and ensuring a warm welcome is provided to all Teams visiting the Team Base.
- Where required according to delivery schedules, take receipt of deliveries, including delivery of team equipment on team transfer days and ensure they are stored safely and securely.
- Working with the Team Pool Coordinator and Team Liaison Officers, escalate any Team Base specific issues and report these issues through the appropriate channels in a timely fashion.
- Working with the Team Pool Coordinator, ensure that cleaning and maintenance regimes are carried out as necessary at the Team Base.
- Support the Team Base operations with the delivery of Community Engagement and Open Training Sessions.
Experience & knowledge you’ll need:
- Event or venue operations experience.
- This role requires manual labour and involves lifting objects and equipment on a regular basis.
- Knowledge of the respective city, hosting the RWC 2025 Team Bases.
- Ability to work and commit to allocated working hours, in line with the installation/derig plan and Teams schedules at the Team Base. This may be adhoc depending on the operational days of the Team Base.
- Excellent organisational and administrative skills with first class attention to detail.
- Ability to work quickly and accurately under pressure.
- Ability to work both as part of a team and independently.
- Ability to maintain high standards of work in a challenging and competitive environment.
All applicants must have a current and valid right to work in the UK.
Nice to Haves:
- Previous experience of working with elite athletes and/or international events.
- Knowledge of rugby.
- Ability to find solutions to complex problems.
- Knowledge of the daily operations and standards of allocated Team Bases.
- Full UK driving licence and access to a vehicle during operational hours of the role.
Personal Attributes:
- A passion for sport and to contribute to the further growth of the women’s game.
- Role-models World Rugby’s values of Discipline, Respect, Integrity, Passion, and Solidarity.
- A positive, ‘can-do’ attitude; someone who is resilient, flexible, curious, and delivery focused.
- Adept at working under pressure in a fast-paced environment, delivering work to deadlines and honouring commitments.
- A collaborative team player, who builds strong relationships with colleagues and a diverse range of stakeholders.
- Excellent planning and organisational skills, managing multiple workstreams at once; meticulous attention to detail.
- Can navigate ambiguity and cut through complexity, taking a logical and creative approach to problem-solving.
Please note that RWC25 will carry out the sourcing, interviewing, selection and offer stages of this recruitment process. Should you be successful for the role, please note that onboarding, engaging and payrolling will be handled by a third party. Accordingly, if you are successful for the role, you will need to enter into a contract for services as a PAYE worker (or limited company contractor) with this third party.
Diversity, Equity & Inclusion: Women’s RWC 2025 LOC is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.
Team Base Coordinator - Exeter (Women\'s RWC England 2025 LOC) employer: World Rugby
Contact Detail:
World Rugby Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Base Coordinator - Exeter (Women\'s RWC England 2025 LOC)
✨Tip Number 1
Familiarise yourself with the Rugby World Cup 2025 and its objectives. Understanding the event's significance and the role of a Team Base Coordinator will help you articulate your passion and commitment during any discussions or interviews.
✨Tip Number 2
Network with professionals in the sports event management field, especially those who have experience with rugby or large-scale events. Attend relevant events or forums to make connections that could provide insights or even referrals for the position.
✨Tip Number 3
Showcase your organisational skills by volunteering for local sports events or community activities. This hands-on experience can demonstrate your ability to manage logistics and work under pressure, which are crucial for the Team Base Coordinator role.
✨Tip Number 4
Research the specific facilities and venues in Exeter that will be used as Team Bases. Being knowledgeable about the local area and its resources will not only impress during interviews but also prepare you for the operational aspects of the job.
We think you need these skills to ace Team Base Coordinator - Exeter (Women\'s RWC England 2025 LOC)
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Team Base Coordinator. Familiarise yourself with the key tasks mentioned in the job description, such as supporting the Team Pool Coordinator and ensuring high standards at the Team Base.
Tailor Your CV: Highlight relevant experience in event or venue operations on your CV. Emphasise any previous roles where you've worked with teams or athletes, and showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: In your cover letter, express your passion for women's rugby and your commitment to delivering high-quality services. Mention specific examples from your past experiences that demonstrate your ability to work under pressure and manage multiple tasks.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is accurate and clearly presented. A polished application reflects your attention to detail.
How to prepare for a job interview at World Rugby
✨Know Your Rugby
Familiarise yourself with the Women's Rugby World Cup and its significance. Understanding the tournament's history and its impact on women's sports will show your passion and commitment to the role.
✨Demonstrate Organisational Skills
Prepare examples from your past experiences that highlight your organisational and administrative skills. Be ready to discuss how you manage multiple tasks under pressure, as this role requires excellent attention to detail.
✨Build Rapport
Since the role involves working closely with facility owners and teams, practice building rapport quickly. Think of ways to demonstrate your interpersonal skills during the interview, as strong relationships are key to success in this position.
✨Show Flexibility and Problem-Solving Skills
Be prepared to discuss how you've handled unexpected challenges in previous roles. Highlight your ability to adapt and find solutions, as this role will require you to navigate complex situations during the tournament.
