At a Glance
- Tasks: Help celebrate a charity's 100-year history by managing and digitising archive materials.
- Company: Join a passionate charity dedicated to making a difference in the community.
- Benefits: Gain valuable experience, work hybrid, and enjoy a supportive team environment.
- Other info: 15-week fixed-term role with opportunities for creativity and collaboration.
- Why this job: Be part of an exciting Centenary campaign and make history accessible for future generations.
- Qualifications: Degree in History or related field; project coordination skills are a plus.
The predicted salary is between 30971 - 37853 £ per year.
Ahead of the charity's Centenary in 2027, we are looking for a fixed term
Centenary Communications Assistant and Archivist to support with the planning and delivery of the charity's Centenary communications campaign by organising, digitising and managing archive materials.
The role will ensure the charity’s history is accessible and effectively used to support storytelling, engagement, fundraising and communications activities, helping to celebrate and inspire audiences during its 100th anniversary year.
This is a fixed-term role for 15 weeks , working 40 hours per week Monday to Friday 8.30am to 5pm on a hybrid basis with a minimum of 2 days per week at our Head Office in Snetterton, Norfolk.
- Key duties and responsibilities
- Archive and digital asset management
- Sort, assess and organise historic photographs, printed materials and other archive assets linked to the charity’s history.
- Scan and digitise photographs and historic text to create accessible digital records for future use.
- Catalogue and tag archive materials clearly and consistently within the charity’s digital asset management systems.
- Identify gaps, duplicates, quality issues or items requiring further review, and flag these to relevant colleagues.
- Ensure digital files are stored, named and organised in line with agreed processes, permissions and data protection requirements.
- Scan historic documents and use Microsoft Co-pilot to help summarise content and identify key themes, facts, quotes and information.
- Review archive materials and help collate content that may be useful for Centenary communications activities.
- Assist in gathering background information from archive materials to support storytelling and engagement activities.
- Prepare archive content and information for use by communications colleagues across a range of channels and projects.
- Project Support
- Support the delivery of the Centenary communications plan by helping to track milestones, deadlines and progress.
- Assist communications colleagues and wider teams with agreed Centenary-related actions and tasks.
- Maintain project trackers, meeting notes, action logs and other administrative records.
- Help coordinate content requests, meetings and follow-up actions to support the smooth running of the Centenary plan.
- Monitor progress against agreed plans and raise any potential issues or delays with appropriate colleagues.
- Historical research
- Carry out light historical research to verify dates, names, places and context where required.
- Support colleagues by helping to organise and present historical content in a clear and engaging way.
- Contribute ideas for how archive assets and stories could be used across the Centenary communications plan.
About you
Qualifications and certificates
- Degree-level qualification, preferably in History or a related discipline.
- Knowledge and experience
- Comfortable with coordinating projects, tracking actions and providing support to meet deadlines.
- Comfortable using AI responsibly to support summarisations, content review and idea development.
- Knowledge of digital asset management, including file naming, tagging, permissions and metadata.
- Experience of working with photographs, documents, records or archive material, including scanning or digitisation.
Desirable
- Experience working/volunteering in a charity, heritage, communications, fundraising or campaign environment.
- Experience supporting anniversary, heritage, storytelling or public engagement projects.
- Basic understanding of copyright, consent and responsible use of historic images and archive content.
Skills and abilities
- Strong administrative and organisation skills, with excellent attention to detail.
- Good digital skills, including confidence using Microsoft Office and digital filing or asset management systems.
- Ability to identify relevant, accurate and engaging information from source material.
- Ability to summarise information and draft concise copy for different uses.
- Ability to work independently within a busy team environment.
- Ability to balance creativity with structure, process and deadlines.
Personal Attributes
- Proactive, practical and solutions focused.
- Curious and interested in uncovering stories from historic material.
- Collaborative and confident working with others.
- Accurate, reliable and sensitive to the importance of preserving historic records.
- #J-18808-Ljbffr
Communications Assistant and Archivist (Centenary) in Norwich employer: WORLD HORSE WELFARE
At Glenda Spooner Farm, we pride ourselves on being an exceptional employer, offering a supportive and collaborative work environment where your passion for food and customer service can truly shine. With flexible working hours, opportunities for personal growth, and the unique benefit of free shared onsite accommodation, we ensure that our Kitchen Supervisor role not only provides meaningful employment but also fosters a sense of community among our team members. Join us in creating memorable experiences for our visitors while enjoying the beautiful Somerset countryside.
StudySmarter Expert Advice🤫
We think this is how you could land Communications Assistant and Archivist (Centenary) in Norwich
✨Get Involved in Local Volunteering
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When you spot a temporary role at WORLD HORSE WELFARE that piques your interest, go ahead and apply through their website! Tailor your message to highlight how your skills align with their mission – it shows you care about the cause, which is key in this field.
We think you need these skills to ace Communications Assistant and Archivist (Centenary) in Norwich
Some tips for your application 🫡
Show Your Passion for Social Impact:In the world of nonprofits, it's all about the passion and commitment to making a difference. Make sure your cover letter speaks genuinely about why you're excited about this role at WORLD HORSE WELFARE. Share any experiences you've had with social impact projects or volunteering — it shows you live and breathe the cause!
Highlight Relevant Experience and Skills:For a temporary position in the nonprofit sector, focus on showcasing any specific skills or experience related to project management, community engagement, or fundraising. List any relevant work or volunteer roles on your CV, and consider including quantifiable achievements that demonstrate your impact in previous positions.
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Be Ready for a Quick Turnaround:Since this role is temporary, let your interest shine through in your application! Mention in your cover letter your availability to start immediately or at short notice. It shows you're keen and ready to dive right into the exciting work at WORLD HORSE WELFARE!
How to prepare for a job interview at WORLD HORSE WELFARE
✨Show Your Passion for the Cause
When interviewing for a role in the non-profit sector, especially for a temporary position, it's crucial to convey your genuine passion for social impact. Discuss why the mission of WORLD HORSE WELFARE resonates with you and share personal experiences that reflect your commitment to similar causes.
✨Demonstrate Your Flexibility and Adaptability
Non-profit projects often require quick pivots and resourcefulness. Be ready to share examples from your past where you've adapted to changing circumstances or tackled unexpected challenges. This will show your potential as a valuable, nimble team member for the Communications Assistant and Archivist (Centenary) position.
✨Know Your Community Tools
Familiarise yourself with any tools or platforms that are widely used in the non-profit sector like project management software or stakeholder engagement tools. Show your readiness to hit the ground running in your temporary role by discussing any experience you have with these or similar platforms.
✨Be Prepared for Scenario-Based Questions
Expect to field scenario-based questions during your interview to assess your problem-solving skills in real-world situations. Think about how you would handle challenges typical of the non-profit sector, such as engaging with diverse stakeholders or managing project timelines effectively.
