At a Glance
- Tasks: Coordinate facilities maintenance and support local managers with essential admin tasks.
- Company: Join World Fuel, a global leader in operational support.
- Benefits: Part-time hours, flexible schedule, and meaningful responsibilities.
- Other info: Opportunity to work across multiple UK sites with career growth potential.
- Why this job: Make a real impact while gaining valuable experience in a fast-paced environment.
- Qualifications: Strong organisational skills and previous admin experience required.
The predicted salary is between 12 - 15 £ per hour.
Facilities & Administration Coordinator
Location: Luton Airport, UK
Hours: Part-Time (25 hours per week)
About The Role:
With facilities maintenance now managed in-house, this role has been created to provide dedicated administrative and coordination support across our UK locations. You will play a key role in managing facilities-related activity and supporting local managers with essential administrative tasks, helping reduce operational burden and allowing teams to focus on compliance, audits, and core business priorities. This is an ideal opportunity for someone looking for a part-time role with meaningful responsibility and impact within a fast-paced operational environment.
What You’ll Do:
- Coordinate and track facilities maintenance requests across UK sites
- Liaise with internal teams and external vendors to schedule and monitor maintenance work
- Maintain accurate records of work orders, service schedules, and supplier activity
- Support site managers with data entry, reporting, and administrative tasks
- Prepare reports and presentation materials related to facilities and operations
- Track and update maintenance logs, asset records, and compliance documentation
- Assist with scheduling meetings and coordinating communications
- Respond to correspondence and route enquiries appropriately
- Support site readiness for audits by ensuring records and documentation are up to date
- Provide general administrative support to operational teams as needed
What You’ll Bring:
- Previous experience in an administrative, coordination, or support role
- Strong organizational skills with excellent attention to detail
- Ability to manage multiple priorities and work independently
- Confident written and verbal communication skills
- Comfortable working in a structured, process-driven environment
- Proficiency with Microsoft Office (Excel, Word, Outlook)
Preferred (Nice To Have):
- Experience supporting facilities, maintenance, or operational teams
- Familiarity with work order systems or multi-site environments
- Experience in an aviation, logistics, or operational setting
Why World Fuel:
At World Fuel, you’ll be part of a global organization while supporting local operational teams that keep our business running smoothly. This role offers the opportunity to contribute across multiple UK sites while maintaining the flexibility of a part-time schedule.
Administrator in Luton employer: World Fuel Services
At World Fuel, we pride ourselves on being an excellent employer that values flexibility and meaningful contributions. Working as a Facilities & Administration Coordinator at Luton Airport offers you the chance to be part of a dynamic team while enjoying a part-time schedule that allows for work-life balance. Our supportive work culture fosters employee growth and development, ensuring that you have the resources and opportunities to thrive in your role.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Luton
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in facilities or administration. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their needs, so think about examples from your past experiences that highlight your organisational skills and attention to detail.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you on their radar and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrator in Luton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous experience in administrative or coordination roles. We want to see how your skills align with the responsibilities mentioned in the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role at Luton Airport. Share specific examples of how you've managed multiple priorities and supported teams in the past – we love a good story!
Show Off Your Tech Skills:Since proficiency with Microsoft Office is key, make sure to mention your experience with Excel, Word, and Outlook. If you’ve used any work order systems or have experience in a multi-site environment, let us know – it could give you an edge!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at World Fuel Services
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with facilities management and administrative tasks mentioned in the job description. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you keep track of tasks and ensure everything runs smoothly, especially in a fast-paced environment.
✨Communicate Clearly and Confidently
As the role involves liaising with various teams and vendors, practice your communication skills. Think about how you can convey information clearly and effectively. During the interview, be confident in your responses and don’t hesitate to ask for clarification if needed.
✨Prepare for Practical Scenarios
Expect to be asked about specific scenarios related to facilities maintenance and administrative support. Prepare by thinking through how you would handle common challenges in these areas. This will not only show your problem-solving skills but also your readiness to take on the responsibilities of the role.
