Marine Operations Coordinator UK(Liverpool based)

At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

Role Overview

The Marine Operations Coordinator will support World Fuel’s UK marine operations by safely, efficiently, and accurately scheduling the delivery of marine fuel products to customers. This role serves as a key liaison between internal teams, terminals, ship captains, port agents, and harbour authorities to ensure timely, compliant, and high‑quality service execution. This is a hands‑on operations role requiring strong attention to detail, excellent communication, and the ability to manage priorities in a fast‑moving environment. Some out‑of‑hours and weekend work may be required, as well as occasional coverage of additional UK locations.

Key Responsibilities

• Marine Scheduling & Operational Coordination
  • Schedule marine vessels for cargo loading and delivery to customers, ensuring safe and timely operations.
  • Act as primary point of contact for terminals, ship captains, port agents, harbour authorities, and internal stakeholders.
  • Coordinate daily operational activities to ensure smooth and efficient service delivery.
• Administration, Compliance & Documentation
  • Approve marine invoices in line with Company standards and requirements.
  • Maintain accurate operational records, documentation, and reports.
  • Ensure compliance with Company operational procedures, safety policies, and external regulatory requirements.
  • Provide administrative support to the Marine Operations Manager and department as needed.
• Communication & Cross‑Functional Support
  • Manage internal and external expectations professionally and proactively.
  • Contribute to team objectives, demonstrating cooperation and effective communication.
  • Participate in special projects, reporting tasks, and departmental initiatives as assigned.
• General Administrative Support (as aligned with job framework)
  • Prepare reports, presentations, and department correspondence.
  • Schedule meetings, coordinate travel, and support general departmental operations.
  • Provide reception or communication support for visitors and external contacts when required.

Person Specification

• Experience & Knowledge
  • Experience in marine tanker operations, logistics scheduling, or port operations strongly preferred.
  • High level of accuracy and attention to detail.
  • Ability to manage shifting priorities and maintain strong situational awareness in a time‑critical environment.
• Skills & Competencies
  • Strong interpersonal, verbal, and written communication skills.
  • Ability to build effective working relationships internally and externally.
  • Good IT skills, including proficiency with Excel spreadsheets and data input.
  • Ability to work independently under direct supervision and escalate complex issues appropriately.
  • Sound judgment, problem‑solving capability, and ability to multitask.
  • Team‑oriented mindset and willingness to support shared objectives.
• Education
  • Typically requires a bachelor's degree or equivalent practical experience.
  • 1 - 2 years’ experience in an operations, logistics, port agency or marine support role (marine experience highly valuable).

Compensation & Benefits

• Competitive salary
• Pension scheme
• Private medical and dental options
• Additional UK employee benefits consistent with World Fuel policies

Please note that by submitting an employment application you consent to World Fuel Services processing your information for this role and potentially for future employment opportunities, in accordance with applicable laws. To learn more about how we protect and/or process personal information, please visit the WFS Privacy Center at: https://www.wfscorp.com/en/privacy-center.