At a Glance
- Tasks: Coordinate facilities maintenance and support local managers with essential administrative tasks.
- Company: Join a global leader in a diverse and innovative environment.
- Benefits: Part-time hours, meaningful responsibilities, and a chance to make an impact.
- Other info: Flexible part-time role with opportunities for growth across multiple UK sites.
- Why this job: Gain valuable experience while contributing to a fast-paced operational team.
- Qualifications: Strong organisational skills and previous administrative experience required.
The predicted salary is between 12000 - 16000 £ per year.
At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.
Facilities & Administration Coordinator
Location: Luton Airport, UK
Part-Time (25 hours per week)
About the Role
With facilities maintenance now managed in-house, this role has been created to provide dedicated administrative and coordination support across our UK locations. You will play a key role in managing facilities-related activity and supporting local managers with essential administrative tasks, helping reduce operational burden and allowing teams to focus on compliance, audits, and core business priorities. This is an ideal opportunity for someone looking for a part-time role with meaningful responsibility and impact within a fast-paced operational environment.
What You’ll Do
- Coordinate and track facilities maintenance requests across UK sites
- Liaise with internal teams and external vendors to schedule and monitor maintenance work
- Maintain accurate records of work orders, service schedules, and supplier activity
- Support site managers with data entry, reporting, and administrative tasks
- Prepare reports and presentation materials related to facilities and operations
- Track and update maintenance logs, asset records, and compliance documentation
- Assist with scheduling meetings and coordinating communications
- Respond to correspondence and route enquiries appropriately
- Support site readiness for audits by ensuring records and documentation are up to date
- Provide general administrative support to operational teams as needed
What You’ll Bring
- Previous experience in an administrative, coordination, or support role
- Strong organizational skills with excellent attention to detail
- Ability to manage multiple priorities and work independently
- Confident written and verbal communication skills
- Comfortable working in a structured, process-driven environment
- Proficiency with Microsoft Office (Excel, Word, Outlook)
Preferred (Nice to Have)
- Experience supporting facilities, maintenance, or operational teams
- Familiarity with work order systems or multi-site environments
- Experience in an aviation, logistics, or operational setting
Why World Fuel
At World Fuel, you’ll be part of a global organization while supporting local operational teams that keep our business running smoothly. This role offers the opportunity to contribute across multiple UK sites while maintaining the flexibility of a part-time schedule.
Administrator employer: World Fuel Services
At World Kinect, we pride ourselves on being an exceptional employer, offering a dynamic and inclusive work culture that fosters innovation and collaboration. Located at Luton Airport, our part-time Administrator role provides meaningful responsibilities within a supportive environment, allowing for personal growth and the chance to make a significant impact across multiple UK sites. With a commitment to employee development and a focus on maintaining a high-performance culture, we ensure our team members thrive as we work together towards sustained success.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administrator role, and who knows? They might just have the inside scoop on opportunities at World Kinect or elsewhere.
✨Tip Number 2
Prepare for interviews by researching the company culture. Since World Kinect values collaboration and innovation, think of examples from your past experiences that showcase these traits. We want to see how you can fit into their high-performance environment!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on articulating your skills and experiences clearly, especially those related to administrative tasks and coordination. This will help you feel more confident when it’s your turn to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the World Kinect team. Let’s get you that part-time role at Luton Airport!
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your previous experience in administrative or coordination roles, and don’t forget to showcase your organisational skills and attention to detail. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're interested in the role and how your skills align with what we’re looking for. Keep it concise but engaging – we love a bit of personality!
Showcase Relevant Skills:Be sure to mention your proficiency with Microsoft Office and any experience you have with facilities or operational support. We’re keen on candidates who can hit the ground running, so let us know how you can contribute from day one!
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and keep track of all the amazing talent out there. Don’t miss out on this opportunity!
How to prepare for a job interview at World Fuel Services
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Administrator role. Familiarise yourself with the tasks mentioned in the job description, like coordinating maintenance requests and supporting site managers. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss specific examples from your past experiences. Think about times when you successfully managed multiple priorities or improved processes. This will show them that you can thrive in a fast-paced environment.
✨Communicate Clearly and Confidently
As the role involves liaising with various teams and vendors, effective communication is key. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview to show your interest and engagement.
✨Demonstrate Your Tech Savvy
Proficiency in Microsoft Office is a must for this position. Brush up on your Excel, Word, and Outlook skills before the interview. If you have experience with work order systems or similar tools, be ready to discuss how you’ve used them to enhance efficiency in previous roles.
