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- Tasks: Manage and deliver high-impact global events from planning to execution.
- Company: Join the World Energy Council, a leader in global energy dialogue.
- Benefits: Competitive salary, travel opportunities, and a chance to make a real impact.
- Why this job: Be part of transformative energy events that shape the future.
- Qualifications: 4+ years in event operations and a degree in a related field.
- Other info: Dynamic, collaborative environment with a focus on innovation and inclusivity.
The predicted salary is between 40000 - 50000 £ per year.
Are you an experienced event professional who thrives on the operational delivery of large-scale, high-impact events? We are seeking an Event Operations Manager to play a pivotal role in delivering some of the world’s most influential energy events, including the World Energy Congress, the World Energy Impact Series, and the World Energy Leaders’ Dialogue. If you are proactive, detail-oriented, thrive in fast-paced environments and passionate about delivering high-impact events, we look forward to receiving your application.
About the role
Reporting to the Associate Director, Global Events, you’ll manage the end-to-end operational delivery of global events - from event planning and management through to on-site coordination and post-event evaluation. You’ll work across international teams and with global partners to ensure every event is delivered seamlessly, professionally, and to the highest standard.
Key Responsibilities
- Manage the planning and delivery of event logistics, including venue arrangements, event services, technology, social events, registration, and exhibition.
- Prepare detailed operational plans, function sheets, run sheets, and planning documentation for internal teams, partners, and suppliers.
- Maintain project trackers and lead on reporting to ensure accurate progress updates are clearly communicated to stakeholders, and outstanding actions are proactively followed up.
- Collaborate with cross-functional teams (e.g., programme, membership, communications, sales, partnerships) to ensure alignment on operational requirements.
- Liaise with external stakeholders, including venues, suppliers, contractors, and partners, to ensure high-quality, timely, and efficient delivery.
- Operate effectively within a culturally diverse and international environment, demonstrating sensitivity to cultural nuances and global stakeholder dynamics.
Logistics
- Lead the review of technical specifications for event services, including venue requirements, room set-ups, staging, audiovisual, IT, catering, furniture, decoration, registration, social events, graphic facilitator, videography, and other related services.
- Review floorplans, CAD drawings, and venue layouts to ensure operational feasibility and successful delivery.
- Lead the coordination of all logistical operations, ensuring delivery within agreed budget, staffing, and time parameters.
- Ensure all logistical delivery meets the Council’s quality standards and international best practices.
Production
- Implement the experience design plan, providing technical and creative input on room set-ups, formats, staging, scenic design, signage, and overall production planning, aligned with event objectives, vision and theme.
- Support the preparation of the running order and show flow for programme, including opening and closing ceremonies.
- Manage and coordinate all production elements to ensure smooth and effective event delivery.
Registration, attendee management and exhibition management
- Manage event registration, ensuring a seamless process, systems, delegate journey and positive attendee experience.
- Support the delivery of exhibition operations, working closely with the sales team to fulfil exhibitor and sponsor requirements.
- Identify and implement technology solutions that enhance attendee experience, improve operational efficiency, and support marketing, commercial, and sales objectives.
- Manage the event technology ecosystem, including registration platform, apps, CRM integration, website integration, and other digital tools.
- Support event setup, breakdown, and on-site operations.
- Ensure compliance with health, safety, and legal requirements throughout the planning cycle and on-site delivery.
- Collaborate with internal stakeholders and event staff to provide effective onsite support and event coordination.
- Monitor and troubleshoot real-time operational challenges during events.
Post-event
- Assist with post-event wrap-up, including evaluations, feedback collection, and reporting.
- Provide insights for continuous improvement of future events.
Who we’re looking for
You’re a highly organised, solutions-focused professional who brings both precision and energy to everything you do.
Experience & expertise
- Proven experience in operational planning and delivery of large-scale events, with the ability to translate event concepts and strategies into well-executed operational plans.
- Strong operational planning and logistics management skills.
- Experience coordinating suppliers and service providers, ensuring quality standards, timelines, and operational requirements are met.
- Interest in event technologies and digital tools that enhance attendee experience and operational efficiency.
Skills
- Excellent written and verbal communication skills, with the ability to work effectively with internal teams, partners, and suppliers in an international environment.
- Highly organised and detail-oriented, ensuring all operational aspects of an event are planned and executed to a high standard.
- Ability to problem-solve under pressure and adapt quickly.
Your approach
- Proactive, resourceful, and calm under pressure.
- Collaborative team player with a hands-on mindset.
- Customer-focused, with a passion for exceptional event experiences.
- Results-driven, with a strong sense of ownership and accountability.
About You
- Minimum 4+ years’ experience in event operations or event management with a proven track record of delivering successful large-scale events.
- Degree in events, marketing, tourism, or related field.
- Certifications: Event management certifications are preferred (e.g., CMP, CSEP, or similar).
- Languages: Proficiency in English is required; knowledge of additional languages is an advantage.
- Travel: Willingness and ability to travel as required for event preparation and on-site delivery.
About the World Energy Council
The World Energy Council is the world’s oldest independent and impartial community of energy leaders and practitioners. Through our Humanising Energy vision, we involve more people and communities in accelerating clean and just energy transitions in all regions. Founded in 1923, the Council convenes dialogues such as the World Energy Congress and provides tools like the World Energy Trilemma Framework to inform agendas and support impact across a network spanning ~100 countries and 3,000+ organisations. The World Energy Council is an exciting place to work, offering a unique opportunity to be part of a mission-driven organisation at the forefront of the global energy dialogue. By joining us, you’ll be part of a team driving faster, fairer, and more inclusive energy transitions worldwide.
Please include a cover letter with your application, highlighting your relevant skills and experiences and your interest in the role and our Organisation.
Event Operations Manager employer: World Energy Council
Contact Detail:
World Energy Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Operations Manager
✨Network Like a Pro
Get out there and connect with people in the events industry! Attend networking events, join relevant groups on social media, and don’t be shy to reach out to professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Show Off Your Skills
When you get the chance to meet potential employers, make sure to highlight your event management skills. Bring along a portfolio showcasing your past events, including photos, feedback, and any metrics that demonstrate your success. This will help you stand out from the crowd!
✨Ace the Interview
Prepare for interviews by researching the company and understanding their events. Be ready to discuss how your experience aligns with their needs. Practice common interview questions and think of examples that showcase your problem-solving skills and ability to work under pressure.
✨Apply Through Our Website
Don’t forget to check out our website for job openings! Applying directly through our site not only shows your interest but also ensures your application gets seen by the right people. Plus, it’s a great way to stay updated on new opportunities in the events space.
We think you need these skills to ace Event Operations Manager
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the Event Operations Manager role. Highlight your relevant experience in managing large-scale events and how your skills align with our mission at StudySmarter.
Showcase Your Organisational Skills: In your application, emphasise your ability to manage logistics and coordinate with various teams. We love seeing examples of how you've successfully delivered events under pressure!
Be Proactive and Detail-Oriented: Demonstrate your proactive approach in your written application. Mention specific instances where your attention to detail made a difference in event delivery or planning.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at World Energy Council
✨Know Your Events Inside Out
Before the interview, dive deep into the events mentioned in the job description, like the World Energy Congress. Familiarise yourself with their objectives, past successes, and any unique challenges they faced. This will show your genuine interest and help you discuss how your experience aligns with their needs.
✨Showcase Your Organisational Skills
As an Event Operations Manager, being organised is key. Prepare examples of how you've successfully managed logistics for large-scale events in the past. Bring along any planning documentation or project trackers you've used to illustrate your process and attention to detail.
✨Demonstrate Cultural Sensitivity
Since this role involves working with international teams and stakeholders, be ready to discuss your experience in diverse environments. Share specific examples of how you've navigated cultural nuances in past events, which will highlight your adaptability and collaborative spirit.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your ability to handle real-time challenges during events. Think of a few scenarios where things didn’t go as planned and how you resolved them. This will showcase your calmness under pressure and your proactive approach to problem-solving.