Finance Officer

Worksop College and Ranby House; one community set across two schools - educating children from age two to eighteen. We're proud of being a broad-ability school with a focus firmly on progress, recognising that every child has their own set of skills and abilities, whether it be academic, sporting, musical or otherwise. We believe that education is about more than the flight towards academic success, but about human flourishing. We want our students to be the very best version of themselves. If they are destined to attend an established University, here is where they will flourish, or if they are an outstanding sportsperson, here is where they will hone their skills. Perhaps they are a talented artist or musician, here is where they’d perfect their craft, but if these talents are yet to be revealed, here is where they’ll be discovered. We are a remarkable school, in a stunning setting, with exceptional facilities and a talented teaching staff. At our school, what matters is the individual, their aspirations and their future.

To assist the Head of Finance with all aspects of transaction accounting for the School, ensuring that all transactions are recorded accurately and in a timely manner. All aspects of the department should be up to date on a daily basis to enable timely and accurate production of all reports.

To maintain all aspects of processing purchase orders, invoices and expenses, whilst assisting with cash management and bank reconciliations.

To accurately record areas of expenditure for the School and to provide general administrative support as required.

Please note that applications will be reviewed on an ongoing basis, and we reserve the right to close this vacancy early.

Key Responsibilities

• Accurately maintain the purchase ledger on a daily basis.
• Input all purchase ledger invoices on the accounting software ensuring accuracy of information.
• Reconcile all supplier statements to ensure the accuracy of the purchase ledger and resolve any discrepancies as required.
• Ensure that all purchase orders are authorised by the appropriate budget holder and are matched to invoices.
• Periodically review the purchase ledger to identify any discrepancies or matters arising and resolve any queries with suppliers.
• Deal with pupil pocket money requests and reconciliations as required.
• Ensure that all cash accounts and floats are accurately maintained and regularly reconciled.
• Ensure that all cash and cheques are banked appropriately in a timely manner.
• Act as the “front desk” for the department, dealing with all pupil and staff matters as required.
• Collect department post daily and distribute as required.
• Maintain records in line with School policies and audit requirements.
• Ensure compliance with financial regulations, policies and procedures.

Additional Responsibilities

Successful candidates will be expected to undertake such additional responsibilities as may, from time to time, be considered to be reasonable and required by the Head of Finance.

Other Matters

You will be required to carry out other duties as may be commensurate with the post which do not change the character or purpose of the post which are necessary to maintain high standards of business practice. This job description therefore may be altered from time to time to meet the changing needs of the School.

Health and Safety

The School is committed to ensuring the Health and Safety of all who learn, work, live and visit the School. You must take reasonable care for your own health and safety and that of other persons who may be affected by your activities. All safety instructions must be obeyed and the required training undertaken. All accidents and near misses must be reported and recorded within the Accident Book available on both sites.

Statutory requirements & equal opportunities

Safeguarding & Child Protection

For this post applicants must be willing to undergo child protection screening, including, but not limited to, reference checks with previous employers, online searches, prohibition checks and a criminal record check via the Applicants Disclosure and Barring Service (including Barred List Check). All offers of employment are conditional upon the satisfactory outcome of child protection screening checks.

Disclosures

We will appoint, train, develop and promote on the basis of merit and ability alone. It is a stipulation of the Governors and a statutory requirement that members of staff appointed to Worksop College should be shown not to have any criminal record, which might prevent them accepting a post at the College. Accordingly, the College requires permission from all members of staff to make an appropriate investigation. Offers of employment are subject to a satisfactory outcome of this enquiry.

The post is exempt from the Rehabilitations of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are “spent” unless they are “protected” under the DBS filtering rules) in order to assess their suitability to work with children.

Equal Opportunities

Worksop College is an equal opportunities employer and is committed to a policy of treating all our employees and job applicants equally. It is our policy to take all reasonable steps to employ and promote employees on the basis of their abilities and qualifications without regard to age, disability, sex, gender reassignment, pregnancy, maternity, marital or civil partnership status, race (which includes colour, nationality and ethnic or national origins), sexual orientation, trade union membership, religion or belief.

Working at Worksop and Ranby House is as much about a lifestyle choice as it is about pursuing a satisfying career path. We have high expectations of our staff and reward with an attractive benefits package, which includes:

• Fee concessions for your children
• Workplace pension scheme
• Access to gym, sports hall and swimming pool
• Free meals provided when on duty
• Free onsite parking

Qualifications & Experience

• Experience working within a school or education environment
• Knowledge of financial systems
• AAT Level 3 or equivalent or willingness to undertake training

Qualifications & Experience

• Experience using Microsoft Excel.
• Experience in processing Bank Requisitions & Petty Cash.
• Good numeracy and analytical skills with strong attention to detail.
• Ability to work independently and as part of a team.
• Commitment to maintaining confidentiality and handling sensitive information.
• Able to cope with and prioritise high volumes of work.
• A positive and enthusiastic attitude is essential.
• Excellent interpersonal, communication and organisational skills.