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- Tasks: Support the CEO and Board with diary management, meeting coordination, and office operations.
- Company: Join a purpose-driven organisation focused on strategic alignment and effective governance.
- Benefits: Enjoy a dynamic work environment with flexible hours and opportunities for personal growth.
- Why this job: Be at the heart of the organisation, making impactful changes and supporting sustainability initiatives.
- Qualifications: Strong IT skills, excellent communication, and attention to detail are essential.
- Other info: Work hours are 9am-5pm Monday to Thursday and 9am-4.30pm Friday.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
We are seeking a dynamic, highly organised, and proactive Executive Assistant to provide vital support to a Chief Executive and Board of Trustees. This is a pivotal role at the heart of the organisation, combining executive support, governance coordination, office management, and project leadership.
You’ll be the go-to person for ensuring smooth operations, effective communication, and strategic alignment across the leadership and governance functions. If you thrive in a fast-paced, purpose-driven environment and love making things happen behind the scenes, we want to hear from you.
Duties and responsibilities…
Executive and Governance Support
- Provide high-level PA support to the CEO, including diary management, meeting coordination, and confidential correspondence.
- Coordinate Board and Trustee meetings, prepare agendas and papers, take minutes, and manage governance documentation.
- Support Trustee onboarding and digital access and provide training where needed.
Office & Operations Management
- Oversee the day-to-day running of the central office, including facilities, supplies, and contractor liaison.
- Manage incoming communications, phone lines, and general administrative support.
- Maintain the complaints and compliments register and support reporting to the Board.
Project and Event Coordination
- Lead on internal events such as the AGM and staff away days.
- Support sustainability and Net Zero initiatives, and other strategic projects as directed by the CEO.
- Develop systems for tracking organisational performance and accountability.
Skills and Experience
- Knowledge and use of SharePoint and strong IT skills
- Excellent communication skills with the ability to support people at all level in a business and the customers
- Have a very accurate attention to details
- Lead changes and improvement to services a procedures
Working Hours
- 9am – 5pm Monday to Thursday
- 9am – 4.30pm Friday
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Executive Assistant & Office Manager employer: Workshop Recruitment
Contact Detail:
Workshop Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Office Manager
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly SharePoint. Having hands-on experience or even completing a short course can give you an edge and show your commitment to the role.
✨Tip Number 2
Network with current or former Executive Assistants and Office Managers to gain insights into the role. They can provide valuable information about the day-to-day responsibilities and expectations, which can help you tailor your approach.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock agenda or project plan for a hypothetical meeting or event. This will showcase your ability to manage multiple tasks and your proactive approach to problem-solving.
✨Tip Number 4
Research the organisation's mission and values thoroughly. Understanding their goals will allow you to align your responses during any interviews, showing that you're not just a fit for the role but also for the company culture.
We think you need these skills to ace Executive Assistant & Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the duties of an Executive Assistant and Office Manager. Focus on your organisational skills, project management experience, and any previous support roles you've held.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention specific examples of how your skills and experiences make you a perfect fit for supporting the CEO and Board of Trustees.
Highlight IT Proficiency: Since knowledge of SharePoint and strong IT skills are essential, be sure to mention any relevant software or tools you are proficient in. Provide examples of how you've used technology to improve office operations or communication.
Showcase Communication Skills: In your application, emphasise your excellent communication skills. Provide examples of how you've effectively communicated with various stakeholders, managed meetings, or coordinated events in previous roles.
How to prepare for a job interview at Workshop Recruitment
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously, and be ready to discuss the systems you use to keep everything on track.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this role. Be prepared to share instances where you've facilitated communication between different teams or stakeholders, and highlight your experience in managing confidential correspondence.
✨Familiarise Yourself with Governance Processes
Understanding governance coordination is essential for this position. Brush up on the basics of board meetings, agenda preparation, and minute-taking, and be ready to discuss how you would approach these tasks.
✨Highlight Your IT Proficiency
Knowledge of SharePoint and strong IT skills are important for this role. Be prepared to discuss your experience with various software tools and how you've used technology to improve office operations or project management.
