Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the COO and Executive Board with high-level administrative tasks in a dynamic environment.
- Company: Join a large support team dedicated to operational efficiency and success.
- Benefits: Enjoy a fully office-based role with opportunities for professional growth and development.
- Why this job: Be a trusted partner to senior leadership, enhancing communication and project execution.
- Qualifications: Experience as an Executive Assistant or similar role, with strong organisational and communication skills.
- Other info: Proficiency in Microsoft Office and Adobe Creative Suite is essential.
We are looking for an Executive Assistant to join a large support team, focusing on helping the Chief Operating Officer and wider Executive Board as required. The Executive Assistant will serve as a vital partner to senior leadership, providing high-level administrative support to ensure operational efficiency and success. This role demands exceptional organisational skills, discretion, and the ability to handle diverse responsibilities in a fast-paced, dynamic environment. Acting as the primary point of contact for internal and external stakeholders, the Executive Assistant is a trusted confidant and facilitator who helps streamline communication, planning, and execution of executive-level initiatives. This role is fully office based.
Key Duties
- Serve as the first point of contact for the executive, managing communications with professionalism and discretion
- Screen and respond to emails, calls, and correspondence on behalf of the Chief Operating Officer
- Prepare agendas, presentations, and briefing materials for meetings
- Take minutes during high-level meetings and ensure follow-up on action items
- Maintain and update the Chief Operating Officer’s calendar, prioritising and scheduling meetings, appointments, and engagements
- Proactively resolve scheduling conflicts and anticipate time management needs
- Coordinate and confirm travel itineraries, accommodations, and transportation logistics
- Draft, proofread, and finalise reports, memos, and other corporate documents
- Taking dictation and editing documents in a live scenario
- Assisting with the preparation / drafting of multiple document formats, including within the Microsoft Office Suite and Adobe Creative Suite
- Organise and execute company events, conferences, and team-building activities
- Liaise with vendors, venues, and service providers to ensure seamless event execution
- Act as a liaison between the Chief Operating Officer and staff, fostering clear communication and teamwork whilst maintaining confidentiality when required
- Assist in managing key projects, tracking deadlines, co-ordinating teams and ensuring deliverables are met
Skills and Knowledge
- Experience as a Personal Assistant, Executive Assistant, or similar supporting senior-level professionals
- In-depth understanding of administrative processes, project management, and office systems
- Proficient in Microsoft Office Suite, project management software, and communication tools
- Exceptional written and verbal communication skills
- Meticulous in managing schedules, documents, and correspondence
- Able to take dictation and edit documents in a live scenario
- Able to assist with the preparation / drafting of multiple document formats, particularly within the Microsoft Office Suite, and the ability to edit using the Adobe Creative Suite including Photoshop and InDesign is required
- Ability to maintain composure under pressure and adapt to changing priorities
- Strong interpersonal skills, including the ability to work effectively with diverse personalities and teams
- A proactive approach to problem-solving with sound decision-making abilities
- Proven ability to manage complex projects and executive calendars
Executive Assistant employer: Workshop Recruitment
Contact Detail:
Workshop Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network with current or former Executive Assistants to gain insights into the role and its demands. They can provide valuable information about what skills are most important and how to excel in the position.
✨Tip Number 2
Familiarise yourself with the specific tools and software mentioned in the job description, such as Microsoft Office Suite and Adobe Creative Suite. Consider taking online courses to enhance your proficiency, which will make you stand out during the selection process.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock calendar for an executive, showcasing how you would prioritise meetings and manage time effectively. This practical example can be a great conversation starter during interviews.
✨Tip Number 4
Research the company culture and values of StudySmarter. Tailor your approach to align with their mission and demonstrate how your skills and experiences can contribute to their success, especially in supporting senior leadership.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Emphasise your organisational skills, proficiency in Microsoft Office Suite, and any experience with project management software.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your skills align with the responsibilities outlined in the job description. Mention specific examples of how you've successfully managed communications and supported senior leadership in the past.
Highlight Key Skills: In your application, be sure to highlight your exceptional written and verbal communication skills, ability to manage complex schedules, and experience in drafting and proofreading documents. These are crucial for the Executive Assistant role.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is vital for this position.
How to prepare for a job interview at Workshop Recruitment
✨Showcase Your Organisational Skills
As an Executive Assistant, your organisational skills are paramount. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple projects in the past. Highlight any tools or methods you use to stay organised.
✨Demonstrate Discretion and Professionalism
This role requires a high level of discretion. During the interview, emphasise your ability to handle sensitive information and maintain confidentiality. Share experiences where you've had to navigate delicate situations with professionalism.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-time scenarios. Practice responding to hypothetical situations, such as managing scheduling conflicts or handling last-minute changes, to demonstrate your proactive approach.
✨Familiarise Yourself with Relevant Software
Since proficiency in Microsoft Office Suite and Adobe Creative Suite is essential, be ready to discuss your experience with these tools. If possible, bring examples of documents or presentations you've created to showcase your skills.
