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- Tasks: Support the Managing Director and CTO with scheduling, communication, and office management.
- Company: Workplace IT transforms IT services for social care providers across the UK.
- Benefits: Competitive salary, pension scheme, personal training, and hybrid working options.
- Why this job: Join a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant or Senior PA in a busy setting.
- Other info: Opportunity for career progression and occasional UK travel.
The predicted salary is between 40000 - 45000 £ per year.
Location: King’s Lynn (primary base)
Working pattern: Hybrid (typically 3 days in office)
About Us
Workplace IT provides IT service transformation, IT service delivery and the digital protection of vulnerable adults and children to large social care providers across the UK.
The Role
We are looking for an experienced Executive Assistant to support the Managing Director, with additional support to the CTO, during an important period of business realignment and focus. This is a high-trust, hands-on role working closely with senior leadership. You will play a central role in managing time, priorities, information flow and follow through, ensuring the Managing Director is prepared, focused and able to deliver effectively. The role involves frequent communication throughout the day and will suit someone comfortable working closely with a fast-paced, highly engaged Managing Director while bringing structure, clarity and organisation to a busy environment. The successful candidate will be confident taking ownership of tasks and priorities and acting on their own initiative.
Key Responsibilities
- Full ownership of the Managing Director’s diary and email inbox, proactively prioritising and organising time
- Scheduling meetings, preparation time, follow-ups and focused work blocks to ensure effective outcomes
- Ensuring the Managing Director is fully briefed ahead of meetings, decisions and tasks, with all relevant background information, context and documentation prepared in advance
- Preparing the Managing Director for internal and customer meetings through clear briefs, objectives and supporting information
- Capturing actions, decisions and objectives from internal and customer meetings and ensuring consistent follow through
- Carrying out background research, internal fact finding and investigative checks to support objectives, address concerns or validate information when issues arise
- Owning day-to-day office and operational administration, ensuring the smooth running of the office and facilities without escalation
- Acting as a trusted office presence and point of coordination when the Managing Director is travelling
- Supporting people related tasks, objectives and soft performance management through tracking, follow-up and clarity
- Keeping the Managing Director on track by closing loops, anticipating issues, reducing distraction and ensuring commitments are delivered
About You
- Comfortable working with a Managing Director who operates at pace and communicates directly.
- You are able to stay grounded under pressure, bring clarity and structure to decision making, and focus on intent rather than interpretation.
- You value a considerate, self-empowered and respectful working culture, while recognising that in a fast-moving, service-led environment things can occasionally become intense.
- Proven experience as an Executive Assistant, Senior PA or similar
- Experience supporting senior leaders in a fast-paced, changing environment
- Smart, professional and well-presented
- Calm, discreet and emotionally intelligent
- Comfortable with frequent communication throughout the day
- Proactive and confident taking initiative
- Able to push back respectfully and challenge where appropriate
- Highly organised with strong attention to detail and follow-through
Location & Working Pattern
Based primarily in our King’s Lynn office. Typically 3 days per week in the office, with office presence required when the Managing Director is travelling. Flexibility is provided when the Managing Director is working from home.
Renumeration and Benefits
- Basic Salary: £40,000 to £45,000 per annum (DOE)
- Contributory Pension Scheme
- 9:00am to 5:30pm Monday to Friday (with flexibility as needed)
- Personal Training Programme
- Progression Potential
- Hybrid Working
- Occasional UK travel
- Modern Professional Office based in King’s Lynn
Executive Assistant in King's Lynn employer: Workplace IT Technologies Limited
Contact Detail:
Workplace IT Technologies Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in King's Lynn
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show that you understand their mission and values, especially since you'll be supporting a fast-paced Managing Director. Tailor your responses to reflect how you can bring structure and clarity to their busy environment.
✨Tip Number 3
Practice your communication skills! Since this role involves frequent communication, we suggest doing mock interviews with friends or family. Focus on being calm and clear, showing that you can handle pressure while keeping things organised.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in King's Lynn
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leaders and managing busy schedules, as this will show us you understand the demands of the position.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you're the perfect fit for our fast-paced environment and how you can bring structure and clarity to the Managing Director's day.
Showcase Your Communication Skills: Since the role involves frequent communication, make sure to demonstrate your strong communication skills in your application. Use clear and concise language, and don’t hesitate to share examples of how you've effectively communicated in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. This way, we can easily track your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Workplace IT Technologies Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and preparing briefs. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to bring clarity and organisation to busy situations.
✨Demonstrate Emotional Intelligence
Since this role involves working closely with senior leadership, it's crucial to showcase your emotional intelligence. Be ready to discuss how you've handled challenging situations or conflicts in the past, and how you maintain professionalism under pressure. This will reassure them that you can support a high-paced Managing Director effectively.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the company culture and the expectations for the role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you. Consider asking about the challenges the Managing Director currently faces or how success is measured in this role.
