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For Companies At a Glance
- Tasks: Support our bid team by coordinating submissions and creating high-quality documents.
- Company: Join a dynamic company focused on growth and innovation in the medical sector.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be part of a fast-paced team and make a real impact on exciting projects.
- Qualifications: Strong writing skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Great opportunity for career progression and learning in a collaborative setting.
The predicted salary is between 36000 - 60000 £ per year.
We’re looking for a proactive, detail-oriented Bid Administrator to support our growing bid team across the group. This is a key role in a fast-paced, deadline-driven environment, focused on PQQ submissions, maintaining bid libraries, supporting content creation using Autogen AI, and preparing high-quality client-facing documents and presentations. You’ll need strong reading, writing, and proofing skills, and the confidence to communicate clearly across teams to keep submissions accurate and on track.
Key Responsibilities
- PQQ Coordination
- Responsible for the coordination, completion, and formatting of PQQ submissions.
- Work with internal stakeholders to gather the required information.
- Use Autogen AI to support the generation and refinement of written responses.
- Bid Library & Credentials Management
- Maintain and update bid libraries across all group companies, including CVs, case studies, policies, accreditations, and references.
- Track updates, manage version control, and ensure consistency across materials.
- Tailor and prepare credentials packs for upcoming opportunities.
- Presentation & Submission Support
- Support the team in developing mid and post-tender presentations.
- Format and structure slides in line with brand guidelines.
- Assist in coordinating content and presentation prep.
- General Bid Administration
- Set up folders, trackers, and templates for new bids.
- Provide day-to-day administrative support to keep submissions running smoothly.
- Contribute to ongoing improvements to team tools, templates, and processes.
Skills & Experience
Essential
- Experience supporting PQQ submissions and coordinating input from multiple contributors.
- Excellent reading, writing, and proofing skills, with strong attention to detail.
- Clear, confident communicator — both written and verbal.
- Highly organised and able to manage multiple deadlines at once.
- Proficient in Microsoft Office (Word, PowerPoint, Excel, Teams) and comfortable using InDesign.
Desirable
- Experience using Autogen AI or similar content generation tools.
- Familiarity with procurement portals and submission platforms.
- Background in construction, fit out, or a project-based industry.
- An interest in developing content or progressing into a bid writing role.
Private Medical Work Administrator/office in London employer: Workplace Futures Group
Contact Detail:
Workplace Futures Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private Medical Work Administrator/office in London
✨Tip Number 1
Get to know the company inside out! Research their recent projects, values, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role requires clear and confident communication, try role-playing with a friend or family member. This will help you articulate your thoughts better during interviews.
✨Tip Number 3
Show off your organisational skills! Prepare a portfolio showcasing your previous work related to PQQ submissions and bid management. This will demonstrate your attention to detail and ability to manage multiple deadlines.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Private Medical Work Administrator/office in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Administrator role. Highlight your experience with PQQ submissions and any relevant skills that match the job description. We want to see how you fit into our team!
Show Off Your Attention to Detail: Since this role requires strong proofing skills, ensure your application is free from typos and errors. A polished application reflects your ability to maintain high standards in bid submissions, which is crucial for us.
Be Clear and Confident: When writing your cover letter, communicate your thoughts clearly and confidently. This role involves a lot of collaboration, so we’re looking for someone who can express ideas effectively across teams.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Workplace Futures Group
✨Know Your PQQ Inside Out
Make sure you understand the PQQ process thoroughly. Familiarise yourself with the key responsibilities of the role, especially around coordination and formatting of submissions. Being able to discuss your experience with PQQs confidently will show that you're proactive and detail-oriented.
✨Showcase Your Communication Skills
Since clear communication is crucial for this role, prepare examples of how you've effectively communicated with teams in the past. Think about times when you coordinated input from multiple contributors and how you ensured everyone was on the same page.
✨Demonstrate Your Organisational Skills
Be ready to talk about how you manage multiple deadlines and keep everything organised. You might want to share specific tools or methods you use to stay on top of tasks, like trackers or templates, which are essential for a fast-paced environment.
✨Familiarise Yourself with Autogen AI
If you have experience with Autogen AI or similar tools, be sure to mention it! If not, do a bit of research beforehand so you can discuss how you would leverage such technology to support content creation. Showing an interest in learning will impress the interviewers.