Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the bid team by coordinating submissions and creating high-quality documents.
- Company: Join a dynamic team in a fast-paced, innovative environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace.
- Why this job: Be part of exciting projects and enhance your career in bid administration.
- Qualifications: Strong writing skills, attention to detail, and proficiency in Microsoft Office.
- Other info: Opportunity for growth and learning in a collaborative setting.
The predicted salary is between 36000 - 60000 £ per year.
We’re looking for a proactive, detail-oriented Bid Administrator to support our growing bid team across the group. This is a key role in a fast-paced, deadline-driven environment, focused on PQQ submissions, maintaining bid libraries, supporting content creation using Autogen AI, and preparing high-quality client-facing documents and presentations. You’ll need strong reading, writing, and proofing skills, and the confidence to communicate clearly across teams to keep submissions accurate and on track.
Key Responsibilities
- PQQ Coordination
- Responsible for the coordination, completion, and formatting of PQQ submissions.
- Work with internal stakeholders to gather the required information.
- Use Autogen AI to support the generation and refinement of written responses.
- Bid Library & Credentials Management
- Maintain and update bid libraries across all group companies, including CVs, case studies, policies, accreditations, and references.
- Track updates, manage version control, and ensure consistency across materials.
- Tailor and prepare credentials packs for upcoming opportunities.
- Presentation & Submission Support
- Support the team in developing mid and post-tender presentations.
- Format and structure slides in line with brand guidelines.
- Assist in coordinating content and presentation prep.
- General Bid Administration
- Set up folders, trackers, and templates for new bids.
- Provide day-to-day administrative support to keep submissions running smoothly.
- Contribute to ongoing improvements to team tools, templates, and processes.
Skills & Experience
Essential
- Experience supporting PQQ submissions and coordinating input from multiple contributors.
- Excellent reading, writing, and proofing skills, with strong attention to detail.
- Clear, confident communicator — both written and verbal.
- Highly organised and able to manage multiple deadlines at once.
- Proficient in Microsoft Office (Word, PowerPoint, Excel, Teams) and comfortable using InDesign.
Desirable
- Experience using Autogen AI or similar content generation tools.
- Familiarity with procurement portals and submission platforms.
- Background in construction, fit out, or a project-based industry.
- An interest in developing content or progressing into a bid writing role.
Pensions Office Admin in London employer: Workplace Futures Group
Contact Detail:
Workplace Futures Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pensions Office Admin in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by practising common questions and showcasing your skills. Use examples from your past experiences that highlight your attention to detail and organisational abilities—these are key for a Bid Administrator!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that excite you! Tailor your approach and show genuine interest in their work. We recommend applying through our website for the best chance of getting noticed.
✨Tip Number 4
Follow up after interviews with a thank-you note. It’s a simple gesture that shows your enthusiasm and keeps you fresh in their minds. Plus, it’s a great way to reiterate your fit for the role!
We think you need these skills to ace Pensions Office Admin in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Administrator role. Highlight your experience with PQQ submissions and any relevant skills that match the job description. We want to see how you fit into our team!
Show Off Your Attention to Detail: Since this role requires strong proofing skills, ensure your application is free from typos and errors. A polished application reflects your ability to maintain high standards in bid submissions, which is crucial for us.
Be Clear and Confident: Communicate your experiences and skills clearly in your written application. Use straightforward language and structure your responses well. This will demonstrate your communication skills, which are key for the role.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Workplace Futures Group
✨Know Your PQQ Inside Out
Before the interview, make sure you understand the PQQ process thoroughly. Familiarise yourself with common questions and requirements, and be ready to discuss your experience in coordinating submissions. This will show that you're proactive and detail-oriented, just like the role demands.
✨Showcase Your Communication Skills
Since clear communication is key for this position, prepare examples of how you've effectively communicated with teams in the past. Think about times when you had to gather information from multiple contributors or present complex ideas clearly. This will demonstrate your confidence and ability to keep submissions accurate.
✨Highlight Your Organisational Skills
Be ready to talk about how you manage multiple deadlines and keep everything on track. Share specific tools or methods you use to stay organised, such as trackers or templates. This will reassure them that you can handle the fast-paced environment they’re looking for.
✨Familiarise Yourself with Autogen AI
If you have experience with Autogen AI or similar tools, make sure to mention it! If not, do a bit of research beforehand so you can discuss how you would use it to support content creation. Showing that you're eager to learn and adapt will set you apart from other candidates.