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- Tasks: Support the bid team with PQQ submissions and create high-quality client documents.
- Company: Join a dynamic company focused on growth and innovation.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative work environment.
- Why this job: Be part of a fast-paced team and make a real impact on exciting projects.
- Qualifications: Strong writing skills, attention to detail, and proficiency in Microsoft Office.
- Other info: Great opportunity for career progression in a supportive atmosphere.
The predicted salary is between 36000 - 60000 £ per year.
We’re looking for a proactive, detail-oriented Bid Administrator to support our growing bid team across the group. This is a key role in a fast-paced, deadline-driven environment, focused on PQQ submissions, maintaining bid libraries, supporting content creation using Autogen AI, and preparing high-quality client-facing documents and presentations. You’ll need strong reading, writing, and proofing skills, and the confidence to communicate clearly across teams to keep submissions accurate and on track.
Key Responsibilities
- PQQ Coordination
- Responsible for the coordination, completion, and formatting of PQQ submissions.
- Work with internal stakeholders to gather the required information.
- Use Autogen AI to support the generation and refinement of written responses.
- Bid Library & Credentials Management
- Maintain and update bid libraries across all group companies, including CVs, case studies, policies, accreditations, and references.
- Track updates, manage version control, and ensure consistency across materials.
- Tailor and prepare credentials packs for upcoming opportunities.
- Presentation & Submission Support
- Support the team in developing mid and post-tender presentations.
- Format and structure slides in line with brand guidelines.
- Assist in coordinating content and presentation prep.
- General Bid Administration
- Set up folders, trackers, and templates for new bids.
- Provide day-to-day administrative support to keep submissions running smoothly.
- Contribute to ongoing improvements to team tools, templates, and processes.
Skills & Experience
Essential
- Experience supporting PQQ submissions and coordinating input from multiple contributors.
- Excellent reading, writing, and proofing skills, with strong attention to detail.
- Clear, confident communicator — both written and verbal.
- Highly organised and able to manage multiple deadlines at once.
- Proficient in Microsoft Office (Word, PowerPoint, Excel, Teams) and comfortable using InDesign.
Desirable
- Experience using Autogen AI or similar content generation tools.
- Familiarity with procurement portals and submission platforms.
- Background in construction, fit out, or a project-based industry.
- An interest in developing content or progressing into a bid writing role.
Bid Administrator in London employer: Workplace Futures Group
Contact Detail:
Workplace Futures Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Practice your pitch! Be ready to talk about your skills and experiences in a way that highlights how you can support the bid team. A confident, clear communicator is always a plus!
✨Tip Number 3
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've managed multiple deadlines or coordinated submissions in the past.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Bid Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Administrator role. Highlight your experience with PQQ submissions and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, ensure your application is free from typos and errors. Use clear formatting and structure to make it easy for us to read. Remember, first impressions count!
Demonstrate Your Communication Skills: In your written application, showcase your ability to communicate clearly and confidently. Whether it's through your writing style or how you present your experiences, we want to see that you can convey information effectively across teams.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Workplace Futures Group
✨Know Your Bid Basics
Before the interview, brush up on your knowledge of PQQ submissions and bid administration. Familiarise yourself with the key responsibilities outlined in the job description, especially how to coordinate and format submissions. This will show that you’re proactive and understand the role.
✨Showcase Your Communication Skills
Since clear communication is crucial for this role, prepare examples of how you've effectively communicated with teams in the past. Think about times when you coordinated input from multiple contributors or presented information clearly. This will demonstrate your confidence and ability to keep submissions accurate.
✨Demonstrate Attention to Detail
Bring along samples of your previous work that highlight your reading, writing, and proofing skills. Be ready to discuss how you ensure accuracy and consistency in documents. This will help illustrate your strong attention to detail, which is essential for a Bid Administrator.
✨Familiarise Yourself with Tools
If you have experience with Microsoft Office, InDesign, or content generation tools like Autogen AI, be sure to mention it. If not, take some time to learn the basics of these tools before the interview. Showing that you're comfortable with technology will give you an edge in a fast-paced environment.