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- Tasks: Support the bid team with PQQ submissions and create high-quality client documents.
- Company: Join a dynamic team in a fast-paced, innovative environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative workplace.
- Why this job: Make an impact by contributing to exciting projects and enhancing your career.
- Qualifications: Strong writing skills, attention to detail, and proficiency in Microsoft Office.
- Other info: Opportunity for growth into a bid writing role and improve team processes.
The predicted salary is between 30000 - 42000 £ per year.
We’re looking for a proactive, detail-oriented Bid Administrator to support our growing bid team across the group. This is a key role in a fast-paced, deadline-driven environment, focused on PQQ submissions, maintaining bid libraries, supporting content creation using Autogen AI, and preparing high-quality client-facing documents and presentations. You’ll need strong reading, writing, and proofing skills, and the confidence to communicate clearly across teams to keep submissions accurate and on track.
Key Responsibilities
- PQQ Coordination
- Responsible for the coordination, completion, and formatting of PQQ submissions.
- Work with internal stakeholders to gather the required information.
- Use Autogen AI to support the generation and refinement of written responses.
- Bid Library & Credentials Management
- Maintain and update bid libraries across all group companies, including CVs, case studies, policies, accreditations, and references.
- Track updates, manage version control, and ensure consistency across materials.
- Tailor and prepare credentials packs for upcoming opportunities.
- Presentation & Submission Support
- Support the team in developing mid and post-tender presentations.
- Format and structure slides in line with brand guidelines.
- Assist in coordinating content and presentation prep.
- General Bid Administration
- Set up folders, trackers, and templates for new bids.
- Provide day-to-day administrative support to keep submissions running smoothly.
- Contribute to ongoing improvements to team tools, templates, and processes.
Skills & Experience
Essential
- Experience supporting PQQ submissions and coordinating input from multiple contributors.
- Excellent reading, writing, and proofing skills, with strong attention to detail.
- Clear, confident communicator — both written and verbal.
- Highly organised and able to manage multiple deadlines at once.
- Proficient in Microsoft Office (Word, PowerPoint, Excel, Teams) and comfortable using InDesign.
Desirable
- Experience using Autogen AI or similar content generation tools.
- Familiarity with procurement portals and submission platforms.
- Background in construction, fit out, or a project-based industry.
- An interest in developing content or progressing into a bid writing role.
Bid Administrator in City of London employer: Workplace Futures Group
Contact Detail:
Workplace Futures Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Practice your pitch! Be ready to explain why you're the perfect fit for the Bid Administrator role. Highlight your experience with PQQ submissions and your knack for detail – it’ll make you stand out in interviews.
✨Tip Number 3
Show off your skills! If you’ve got examples of your work, like presentations or bid documents, bring them along to interviews. It’s a great way to demonstrate your capabilities and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining our team. Plus, it shows you’re proactive and keen!
We think you need these skills to ace Bid Administrator in City of London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Administrator role. Highlight your experience with PQQ submissions and any relevant skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Attention to Detail: Since this role requires strong proofing skills, ensure your application is free from typos and errors. A polished application reflects your ability to maintain high standards in bid submissions, which is crucial for us.
Demonstrate Your Communication Skills: In your written application, showcase your clear and confident communication style. Use concise language and structure your thoughts logically. This will help us see how you can effectively collaborate across teams.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Workplace Futures Group
✨Know Your PQQs
Make sure you understand the ins and outs of PQQ submissions. Brush up on your experience with coordinating input from various contributors, as this will likely come up in the interview. Be ready to share specific examples of how you've successfully managed similar tasks in the past.
✨Showcase Your Attention to Detail
As a Bid Administrator, attention to detail is crucial. Prepare to discuss how you ensure accuracy in your work, especially when it comes to formatting and proofing documents. Bring along samples of your previous work if possible, as this can really demonstrate your skills.
✨Familiarise Yourself with Autogen AI
Since the role involves using Autogen AI for content creation, it’s a good idea to familiarise yourself with this tool or similar ones. If you have experience using it, be prepared to talk about how it has helped you streamline your work and improve submission quality.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, both verbally and in writing. You might be asked to explain how you would coordinate with internal stakeholders, so think of examples that highlight your ability to keep everyone on track.