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- Tasks: Coordinate and create engaging bid submissions for exciting projects in a dynamic team.
- Company: Global engineering consultancy known for innovation and collaboration.
- Benefits: Full-time role with opportunities for professional growth and creative expression.
- Why this job: Make an impact by crafting compelling bids that showcase your design skills.
- Qualifications: 3-5 years in bid coordination, strong Adobe Creative Suite skills, and a creative portfolio.
- Other info: Fast-paced environment with leadership potential and room for creativity.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a confident Bid Coordinator to support high‑quality bid submissions across the Workplace Futures Group. You will work closely with colleagues from our project, design, commercial, and leadership teams to manage each tender from initial review through to final submission.
Key Responsibilities
- Coordinate bid submissions with the Project Team, ensuring all requirements are met and deadlines are consistently achieved.
- Review and analyse tender documentation to understand project scope, deliverables, and evaluation criteria.
- Engage with internal stakeholders to gather information and develop clear, compelling responses.
- Draft, edit, and proofread content to ensure accuracy, clarity, and alignment with group standards.
- Tailor submissions to reflect client priorities and highlight the strengths of the Workplace Futures Group.
- Prepare and format submission documents in line with client specifications and internal guidelines.
- Maintain strict version control and accurately record all updates and revisions.
- Work with the Bid Production Manager to refine processes, templates, and overall submission quality.
- Contribute ideas to improve the presentation, structure, and clarity of bid materials.
- Demonstrate strong time management, adaptability, and the ability to perform under pressure.
Graphic Design
- Provide creative solutions to make bid materials engaging and easy to navigate.
- Produce clear, well‑designed layouts, templates, and presentation materials using Adobe Creative Suite.
- Build digital content and interactive layouts using Figma.
- Create diagrams, infographics, and illustrations to communicate complex information effectively.
- Ensure consistent branding, typography, and colour schemes across all bid outputs.
- Maintain high visual quality while ensuring designs remain practical and aligned with internal requirements.
- Keep up to date with design best practices, tools, and trends that enhance the effectiveness of submissions.
Skills and Qualifications
- 3–5 years’ experience in bid coordination, proposal development, or tender management, ideally within the built environment or a related sector.
- Strong working knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office.
- Experience using Figma or similar digital design platforms.
- A portfolio demonstrating strong layout, document design, and presentation experience.
- Confident communication skills, with the ability to engage effectively with internal colleagues and stakeholders.
- Strong administrative and organisational skills with the ability to manage multiple projects and deadlines.
- High attention to detail and a consistent approach to quality control.
- Ability to work independently and collaboratively within a fast‑paced environment.
- Demonstrates leadership potential, adaptability, and the ability to perform under pressure.
- A proactive approach, with the ability to identify improvements and contribute ideas to enhance bid quality.
Location: London, England, United Kingdom
Bid Coordinator employer: Workplace Futures Group
Contact Detail:
Workplace Futures Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Bid Coordinator role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your best work with Adobe Creative Suite and any bid submissions you've coordinated. This will give potential employers a clear idea of what you can bring to the table.
✨Tip Number 3
Prepare for interviews by practising common questions related to bid coordination. Think about how you can demonstrate your organisational skills and attention to detail, as these are key for the role. We recommend doing mock interviews with friends or using online resources.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Show Off Your Organisation Skills: As a Bid Coordinator, organisation is key! Make sure your application highlights your ability to manage multiple projects and deadlines. Use examples from your past experiences to demonstrate how you keep everything on track.
Tailor Your Responses: When drafting your application, tailor your responses to reflect the specific requirements of the role. Show us that you understand the project scope and evaluation criteria by aligning your skills and experiences with what we’re looking for.
Highlight Your Design Experience: Since we value strong design skills, don’t forget to showcase your experience with Adobe Creative Suite and any other design tools like Figma. Include links to your portfolio so we can see your creative flair in action!
Proofread Like a Pro: Attention to detail is crucial in this role, so make sure your application is free from typos and errors. Take the time to proofread your content, ensuring clarity and accuracy before hitting submit. We want to see your commitment to quality!
How to prepare for a job interview at Workplace Futures Group
✨Know Your Bid Inside Out
Before the interview, make sure you thoroughly understand the bid process and the specific requirements of the role. Familiarise yourself with the company's previous submissions and be ready to discuss how you can enhance their bid quality.
✨Showcase Your Design Skills
Since strong knowledge of Adobe Creative Suite is essential, bring along a portfolio that highlights your best work. Be prepared to discuss your design choices and how they align with the company’s branding and client expectations.
✨Engage with Stakeholders
Demonstrate your communication skills by discussing how you’ve successfully collaborated with various teams in past roles. Share examples of how you gathered information from stakeholders to create compelling bid responses.
✨Time Management is Key
Be ready to talk about how you manage multiple projects and deadlines. Share specific strategies you use to stay organised and ensure timely submissions, especially under pressure.
