At a Glance
- Tasks: Coordinate transport operations and ensure compliance with legislation while supporting drivers.
- Company: Join a dynamic agency focused on efficient transport solutions.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Other info: Fast-paced environment with plenty of opportunities to learn and develop.
- Why this job: Be part of a vital team ensuring smooth transport operations and making a real difference.
- Qualifications: Strong communication skills and a customer-focused mindset are essential.
About the Role
Workmate Agency are currently recruiting for our client a Transport Administrator (Nights). You will be responsible for all transport administrative tasks and ensuring that transport legislation is complied with.
Key Responsibilities
- To ensure that all drivers are deployed, and statistics recorded into the transport system.
- To ensure that all drivers are debriefed at point of return to depot, and statistics recorded into the transport system.
- PODs scanned onto the system.
- Check drivers returns note is completed in full by driver, so credit can be issued to customer. Ensuring the returns note is attached to the POD.
- Download driver digital tachographs as part of debrief and report any driver infringements.
- Ensure all PODs are returned by customers, and all PODs are signed and dated by customer.
- To ensure all defects are recorded on defect log.
- To ensure all PODs are printed before the route is due out.
- Filing of paperwork (Completed defects, Nil Defects etc.)
- Key Management – Ensure all customer keys are signed out and back in, ensuring that they are placed back in the key cabinet on return to depot.
- Ensure all Backhaul paperwork is completed in full by the driver.
- Escalating issues to Line Manager where applicable.
- To ensure all requests via email for collections from are actioned, and relevant paperwork inputted into driver’s route pack.
- To ensure all drivers have a fridge printout of the journey.
- Maintaining communication between all in house departments.
- To ensure all vehicle breakdowns at road side are phoned through to relevant party and that the Transport Manager is notified of breakdown, so customers can be contacted.
- To ensure all IDT (Inter Depot Transfers) paperwork is printed before the trunk is due out.
- To ensure all allocated vehicles are inputted against route number on the tasking spreadsheet.
- To ensure the driver has the tools to complete the route, i.e. – maps, keys etc. as part of the route pack.
- Update vehicle status board, with vehicle VORs.
- To ensure the operation is legally compliant at all times (Driver hours, WTD, Vehicles).
- Ensure holiday request forms/payroll issues are passed on to the relevant manager.
Key Attributes
- Customer focused and solutions driven.
- Good communication skills.
- Analytical mind set.
- Understanding of how costs will impact the business.
- Team player with an understanding of people.
- Open minded and able to embrace and influence change.
- Able to work under pressure in a competitive market place.
- Ethical and honest.
- A “can do and will do” attitude.
- Able to deliver results.
Apply now or call Bea on (phone number removed).
Whilst we aim to provide valuable feedback to all candidates who apply for our roles, please understand this may not be possible during busy periods. If you do not hear back from us within 5 working days, your application has unfortunately been unsuccessful.
Disclaimer: No terminology in this advert is intended to discriminate on any grounds - every candidate will be assessed only in accordance with their merits, qualifications, and abilities to perform the duties of the job. Workmate Agency acts as an employment business for temporary positions and an employment agency for permanent positions. Please visit the Workmate Agency website for more information on our services.
Transport Coordinator (Nights) in Bicester employer: Workmate Agency
Workmate Agency is an excellent employer for HGV Class 2 Drivers, offering a supportive work culture that values reliability and customer service. With steady, ongoing work and competitive pay, employees can enjoy a fulfilling career while contributing to the local community by delivering essential goods to bakeries and food businesses. The agency prioritises employee growth and provides opportunities for skill enhancement in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Transport Coordinator (Nights) in Bicester
✨Connect with Local Logistic Groups
Dive into local transportation and logistics groups on platforms like Facebook or LinkedIn. Show up to their meetups if you can – it's a great way to network with industry pros who can share insights, job openings, or even refer you to their own company.
✨Get Behind the Wheel of Job Boards
Look for job boards specific to transportation and logistics, like Logistics Job Site or TransportJobs. These platforms often have listings that you won’t find on general job boards, so they’re worth checking out regularly!
✨Leverage Internships & Graduate Schemes
Many companies in transportation and logistics offer graduate schemes and internships that can pave the way to full-time positions. Don't shy away from applying; even a short stint can make a solid impact on your CV and get your foot in the door at companies like Workmate Agency.
✨Apply Directly with Us!
When you find openings at great companies, make sure to apply directly through our website. It not only shows your initiative but also helps us to help you get noticed by Workmate Agency. Every application gets us one step closer to landing that full-time gig!
We think you need these skills to ace Transport Coordinator (Nights) in Bicester
Some tips for your application 🫡
Show Off Your Experience:When you're applying for a role in the transportation and logistics sector at Workmate Agency, make sure to highlight any relevant experience. Whether it's moving goods, coordinating schedules, or using transportation management software, give us the lowdown on your past gigs. It'll paint a clearer picture of what you're capable of!
Quantify Your Achievements:Numbers speak volumes in logistics! If you've optimised routes, reduced delivery times, or improved customer satisfaction, mention those incredible stats in your CV. This gives us concrete evidence of your impact and showcases your problem-solving skills.
Tailor That Cover Letter:Your cover letter should be more than just a formality—let it breathe your personality and passion for logistics! Explain why you're excited about the role at Workmate Agency and how you can contribute to our team. Don't forget to tie in specific skills or experiences that relate to the job description.
Research and Reflect:Before you hit 'submit,' spend some time digging into Workmate Agency. Understand our mission, values, and the specific challenges in the logistics industry. This will help you craft a targeted application that shows you truly want to be part of our crew, setting you apart from the rest!
How to prepare for a job interview at Workmate Agency
✨Know Your Logistics Basics
Get familiar with the key principles of transportation and logistics, like supply chain management, inventory control, and route optimisation. You might get asked practical questions about how to improve efficiency, so brush up on your problem-solving skills and be prepared to discuss any relevant software tools you've used.
✨Prepare for Scenario-Based Questions
In logistics, employers love to gauge how you'd handle real-life situations. Expect scenario-based questions where you’ll need to demonstrate your decision-making skills, like how to manage delays or coordinate shipments during a crisis. Practise outlining your thought process clearly and logically.
✨Highlight Your Teamwork Experience
Full-time roles in logistics often require collaboration with various teams, so don't forget to showcase your teamwork experience. Think of examples where you've used communication and collaboration to ensure smooth operations, and get ready to elaborate on how you can facilitate teamwork in a busy environment like at Workmate Agency.
✨Show Off Your Attention to Detail
In our world of logistics, missing a small detail can lead to big problems. Be prepared to discuss instances where your attention to detail saved the day, whether it was engaging with clients, managing documentation, or tracking shipments accurately. This will help demonstrate how you can be a reliable asset to Workmate Agency.
