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For Companies At a Glance
- Tasks: Manage a diverse portfolio of commercial properties and ensure top-notch facility services.
- Company: Join a dynamic team in a leading property management firm.
- Benefits: Gain valuable experience, competitive pay, and a supportive work environment.
- Why this job: Make a real impact in property management while developing your skills.
- Qualifications: Experience in facilities management and strong communication skills required.
- Other info: Opportunity for career growth and professional development in a vibrant setting.
The predicted salary is between 36000 - 60000 £ per year.
About the role
You will be responsible for the day-to-day management of a mixed-use portfolio of commercial properties around North West London and the adjacent home counties. You will work within our established FM and Property Management team. This is a full time 12 month fixed term contract.
Duties and Responsibilities
- Responsibility for the provision of facility and property management services to the designated properties in accordance with Specifications and KPI’s.
- Responsibility over contractor management and H&S compliance for the allocated portfolio.
- Establish positive working relationships with occupiers, prepare and jointly with the PM team host occupier meetings.
- Assist with operational management of occupier fit out work.
- Develop and review at appropriate intervals suitable management procedures for individual buildings to include but not limited to Occupiers Handbook, Contractor Rule etc.
- Attend Client Meetings as required.
- Assist in the preparation and management of Service Charge budgets for all multi-let properties on the portfolio, monitor expenditure and annual reconciliations based on RICS and client agreed timeline.
- Carry out regular property inspections of the common and tenants’ areas and instruct any remedial works as required.
- Ensure property inspection reports are loaded onto relevant H&S systems within 5 working days from completion.
- Assist with management of onsite staff including building managers, site receptionists and security guards- where applicable.
- Manage Health and Safety compliance by all suppliers, ensure permits and permissions of works are raised to cover any contract and ad-hoc works.
- Manage and monitor Health and Safety systems e.g. QUOODA and Meridian and ensure performance statistics are maintained at the required level- expected above 90% on document management and 100% on site inspection reports.
- Authorise supplier invoices in accordance with delegated authority level.
- Review contracts on a regular basis to ensure value for money, prepare specifications and tender contracts with assistance from relevant consultants where applicable.
- Ensure contracts are available either on Dwellant system (where applicable) or copies saved on companies filing system.
- Ensure Procurement is carried out in accordance with company policies and procedures and in line with procurement team's strategy and guidance.
- Be available to assist with emergency calls out of hours e.g. liaising with suppliers to ensure urgent attendance.
- Regular liaison with the property management team and attendance at briefings and client meetings.
Location: London and adjacent home counties
What we expect from you
- A proactive, practical, and positive approach.
- Excellent and professional communication skills with the ability to build strong relationships with tenants and clients.
- You will have previous experience in site/facilities management.
- You will be experienced with the all relevant codes or practice and legislation including Service Charge Code of Practice.
- Attention to detail, problem-solving and time management skills.
- Extensive knowledge of PM practices employed by our main competitors.
- Qualified to NEBOSH Level.
Regional Facilities Manager - 12 months Fixed Term Contract employer: Workman LLP
Contact Detail:
Workman LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Facilities Manager - 12 months Fixed Term Contract
✨Network Like a Pro
Get out there and connect with people in the industry! Attend local events, join relevant online groups, and don’t be shy about reaching out to current employees at companies you’re interested in. Building relationships can often lead to job opportunities that aren’t even advertised.
✨Ace the Interview
When you land that interview, make sure you come prepared! Research the company, understand their values, and think about how your experience aligns with their needs. Practice common interview questions and have some thoughtful questions ready to show your interest.
✨Follow Up
After your interview, don’t forget to send a thank-you email! It’s a simple way to express your appreciation for the opportunity and reiterate your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Apply Through Our Website
We encourage you to apply directly through our website for the best chance of landing that job! It shows you’re serious about joining our team and helps us keep track of your application more efficiently.
We think you need these skills to ace Regional Facilities Manager - 12 months Fixed Term Contract
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Regional Facilities Manager role. Highlight your experience in facilities management and any relevant qualifications, like NEBOSH. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description and show us your proactive and positive approach.
Showcase Your Communication Skills: Since excellent communication is key for this role, make sure your application reflects that. Use clear and professional language, and don’t forget to demonstrate your ability to build strong relationships with tenants and clients.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining StudySmarter!
How to prepare for a job interview at Workman LLP
✨Know Your Portfolio
Before the interview, research the types of properties you’ll be managing. Familiarise yourself with the specific challenges and opportunities in North West London and the adjacent home counties. This will show your potential employer that you’re proactive and ready to hit the ground running.
✨Demonstrate Your H&S Knowledge
Since health and safety compliance is crucial for this role, brush up on relevant legislation and codes of practice. Be prepared to discuss how you've managed H&S in previous roles and any systems you've used, like QUOODA or Meridian. This will highlight your expertise and commitment to safety.
✨Showcase Your Communication Skills
This role requires excellent communication skills, so think of examples where you've successfully built relationships with tenants or clients. Prepare to discuss how you would handle occupier meetings and ensure everyone is on the same page. Strong interpersonal skills can set you apart from other candidates.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of past situations where you had to manage unexpected issues, like contractor delays or urgent repairs. Show how you approached these challenges and what the outcomes were, demonstrating your ability to stay calm under pressure.
