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- Tasks: Manage a diverse portfolio of commercial properties and ensure top-notch facility services.
- Company: Dynamic property management firm with a focus on innovation and teamwork.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Opportunity for career growth in a fast-paced industry.
- Why this job: Join a vibrant team and make a real difference in property management.
- Qualifications: Experience in site management and strong communication skills required.
The predicted salary is between 36000 - 60000 £ per year.
You will be responsible for the day-to-day management of a mixed-use portfolio of commercial properties around North West London and the adjacent home counties. You will work within our established FM and Property Management team. This is a full time 12 month fixed term contract.
Duties and Responsibilities
- Responsibility for the provision of facility and property management services to the designated properties in accordance with Specifications and KPIs.
- Responsibility over contractor management and H&S compliance for the allocated portfolio.
- Establish positive working relationships with occupiers, prepare and jointly with the PM team host occupier meetings.
- Assist with operational management of occupier fit out work.
- Develop and review at appropriate intervals suitable management procedures for individual buildings to include but not limited to Occupiers Handbook, Contractor Rule etc.
- Attend Client Meetings as required.
- Assist in the preparation and management of Service Charge budgets for all multi-let properties on the portfolio, monitor expenditure and annual reconciliations based on RICS and client agreed timeline.
- Carry out regular property inspections of the common and tenants' areas and instruct any remedial works as required.
- Ensure property inspection reports are loaded onto relevant H&S systems within 5 working days from completion.
- Assist with management of onsite staff including building managers, site receptionists and security guards- where applicable.
- Manage Health and Safety compliance by all suppliers, ensure permits and permissions of works are raised to cover any contract and ad-hoc works.
- Manage and monitor Health and Safety systems e.g. QUOODA and Meridian and ensure performance statistics are maintained at the required level- expected above 90% on document management and 100% on site inspection reports.
- Authorise supplier invoices in accordance with delegated authority level.
- Review contracts on a regular basis to ensure value for money, prepare specifications and tender contracts with assistance from relevant consultants where applicable.
- Ensure contracts are available either on Dwellant system (where applicable) or copies saved on companies filing system.
- Ensure Procurement is carried out in accordance with company policies and procedures and in line with procurement team's strategy and guidance.
- Be available to assist with emergency calls out of hours e.g. liaising with suppliers to ensure urgent attendance.
- Regular liaison with the property management team and attendance at briefings and client meetings.
What we expect from you
- A proactive, practical, and positive approach.
- Excellent and professional communication skills with the ability to build strong relationships with tenants and clients.
- You will have previous experience in site/facilities management.
- You will be experienced with all relevant codes of practice and legislation including Service Charge Code of Practice.
- Attention to detail, problem-solving and time management skills.
- Extensive knowledge of PM practices employed by our main competitors.
- ISOSH qualified.
Regional Facilities Manager in London employer: Workman LLP
Contact Detail:
Workman LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Facilities Manager in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the facilities management field. Attend industry events, join relevant online groups, and don’t be shy about reaching out to potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its properties. Familiarise yourself with their portfolio and think about how your experience aligns with their needs. We want you to walk into that interview feeling confident and ready to impress!
✨Tip Number 3
Showcase your problem-solving skills during interviews. Be ready to discuss specific challenges you've faced in facilities management and how you tackled them. We love hearing about real-life examples that demonstrate your proactive approach!
✨Tip Number 4
Don’t forget to follow up after your interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for the best chance at landing that dream job!
We think you need these skills to ace Regional Facilities Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Regional Facilities Manager role. Highlight your experience in facilities management and any relevant qualifications, like ISOSH. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the duties and responsibilities outlined in the job description. We love a good story!
Show Off Your Communication Skills: Since excellent communication is key for this role, make sure your application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it’s super easy to do!
How to prepare for a job interview at Workman LLP
✨Know Your Portfolio Inside Out
Before the interview, make sure you thoroughly understand the mixed-use portfolio you'll be managing. Familiarise yourself with the specific properties in North West London and the home counties, their unique features, and any recent developments. This will show your potential employer that you're genuinely interested and prepared.
✨Demonstrate Your H&S Knowledge
Given the emphasis on Health and Safety compliance in the role, brush up on relevant codes of practice and legislation. Be ready to discuss how you've managed H&S in previous roles, including any systems you've used like QUOODA or Meridian. This will highlight your expertise and commitment to safety.
✨Showcase Your Communication Skills
Since building strong relationships with tenants and clients is crucial, prepare examples of how you've successfully communicated and collaborated in past roles. Think about times when you hosted meetings or resolved conflicts, as these stories will illustrate your interpersonal skills effectively.
✨Prepare for Budget Discussions
As you'll be involved in preparing and managing Service Charge budgets, be ready to discuss your experience with financial management. Bring examples of how you've monitored expenditure and reconciled budgets in the past. This will demonstrate your analytical skills and attention to detail, which are key for this position.