Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage a diverse portfolio of commercial properties and ensure top-notch facility services.
- Company: Dynamic property management firm with a focus on innovation and teamwork.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Why this job: Join a vibrant team and make a real difference in property management.
- Qualifications: Experience in site management and strong communication skills required.
- Other info: Opportunity for career growth in a fast-paced industry.
The predicted salary is between 36000 - 60000 £ per year.
You will be responsible for the day-to-day management of a mixed-use portfolio of commercial properties around North West London and the adjacent home counties. You will work within our established FM and Property Management team. This is a full time 12 month fixed term contract.
Duties and Responsibilities
- Responsibility for the provision of facility and property management services to the designated properties in accordance with Specifications and KPI’s.
- Responsibility over contractor management and H&S compliance for the allocated portfolio.
- Establish positive working relationships with occupiers, prepare and jointly with the PM team host occupier meetings.
- Assist with operational management of occupier fit out work.
- Develop and review at appropriate intervals suitable management procedures for individual buildings to include but not limited to Occupiers Handbook, Contractor Rule etc.
- Attend Client Meetings as required.
- Assist in the preparation and management of Service Charge budgets for all multi-let properties on the portfolio, monitor expenditure and annual reconciliations based on RICS and client agreed timeline.
- Carry out regular property inspections of the common and tenants’ areas and instruct any remedial works as required.
- Ensure property inspection reports are loaded onto relevant H&S systems within 5 working days from completion.
- Assist with management of onsite staff including building managers, site receptionists and security guards- where applicable.
- Manage Health and Safety compliance by all suppliers, ensure permits and permissions of works are raised to cover any contract and ad-hoc works.
- Manage and monitor Health and Safety systems e.g. QUOODA and Meridian and ensure performance statistics are maintained at the required level- expected above 90% on document management and 100% on site inspection reports.
- Authorise supplier invoices in accordance with delegated authority level.
- Review contracts on a regular basis to ensure value for money, prepare specifications and tender contracts with assistance from relevant consultants where applicable.
- Ensure contracts are available either on Dwellant system (where applicable) or copies saved on companies filing system.
- Ensure Procurement is carried out in accordance with company policies and procedures and in line with procurement team's strategy and guidance.
- Be available to assist with emergency calls out of hours e.g. liaising with suppliers to ensure urgent attendance.
- Regular liaison with the property management team and attendance at briefings and client meetings.
What we expect from you
- A proactive, practical, and positive approach.
- Excellent and professional communication skills with the ability to build strong relationships with tenants and clients.
- You will have previous experience in site/facilities management.
- You will be experienced with all relevant codes of practice and legislation including Service Charge Code of Practice.
- Attention to detail, problem-solving and time management skills.
- Extensive knowledge of PM practices employed by our main competitors.
- Qualified to NEBOSH Level.
Regional Facilities Manager - 12 months Fixed Term Contract in London employer: Workman LLP
Contact Detail:
Workman LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Facilities Manager - 12 months Fixed Term Contract in London
✨Network Like a Pro
Get out there and connect with people in the industry! Attend local events, join relevant online groups, and don’t be shy about reaching out to professionals on LinkedIn. Building relationships can open doors that a CV just can't.
✨Ace the Interview
Prepare for your interviews by researching the company and its culture. Think about how your experience aligns with their needs, especially in facilities management. Practice common interview questions and have some questions ready to show your interest!
✨Showcase Your Skills
When you get the chance, demonstrate your problem-solving skills and attention to detail. Use examples from your past experiences to highlight how you've successfully managed facilities or handled emergencies. This will set you apart from other candidates.
✨Apply Through Our Website
Don’t forget to apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Regional Facilities Manager - 12 months Fixed Term Contract in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Regional Facilities Manager role. Highlight your experience in facilities management and any relevant qualifications, like NEBOSH. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description, especially around contractor management and health & safety compliance.
Show Off Your Communication Skills: Since this role involves building relationships with tenants and clients, make sure your application reflects your excellent communication skills. Use clear and professional language, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining StudySmarter!
How to prepare for a job interview at Workman LLP
✨Know Your Portfolio
Before the interview, take some time to research the company’s portfolio of properties. Familiarise yourself with the types of buildings they manage and any recent projects or developments. This will not only show your interest but also help you discuss how your experience aligns with their needs.
✨Demonstrate Your H&S Knowledge
Given the emphasis on Health and Safety compliance in the job description, be prepared to discuss your experience with H&S systems and legislation. Bring examples of how you've ensured compliance in previous roles, and be ready to talk about specific challenges you've faced and how you overcame them.
✨Showcase Your Communication Skills
Since building strong relationships with tenants and clients is crucial, think of examples where your communication skills made a difference. Whether it was resolving a tenant issue or leading a successful meeting, having these stories ready will highlight your ability to connect with people.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and decision-making skills. Think about past experiences where you had to manage contractors, handle emergencies, or oversee budgets. Practising your responses will help you articulate your thought process clearly during the interview.
