At a Glance
- Tasks: Support property management with reporting, data management, and project coordination.
- Company: Join a people-focused property management firm with a collaborative culture.
- Benefits: Enjoy hybrid working, study support, healthcare, and lifestyle perks.
- Other info: Flexible hours, social events, and opportunities for career growth await you.
- Why this job: Make an impact in property management while building strong professional relationships.
- Qualifications: Experience in property management and strong skills in Microsoft Office are preferred.
The predicted salary is between 30000 - 40000 £ per year.
A varied and responsible position providing administrative support to the Client Partner and property management team. Working with the Client Partner, the team is responsible for managing the Clients property portfolio, with a focus on delivering excellent service and maintaining strong occupier relations.
The Property Administrator will support the Client Partner and property management team to coordinate the Clients portfolio including reporting, data management, KPI attainments and overseeing one off projects.
Day to day, you’ll:
- Coordinate and collate updates for monthly/quarterly reporting, including chasing PM teams, preparing and checking output as well as ensuring reports are delivered on time.
- Ensure the PM teams update trackers at the required intervals and escalate to the Client Partner where appropriate.
- Submit trackers and reports by the deadlines set.
- Review and suggest more efficient ways of working or simplified processes.
- Support the PM team to develop and implement emergency response plans.
- Act as the point of contact for data queries, coordinating the response from the various PM teams.
- Carry out regular data integrity checks and update the property management systems.
- Support the PM team on the completion of service charge budgets and reconciliations.
- Review and update Health and Safety Reports with measures provided by the PM team to reduce risk.
- Provide support with sustainable property management, to include the collection, management and analysis of utility data.
What matters most in this role:
- Building and maintaining close professional relationships with Clients, Occupiers and the PM teams is paramount to your success.
- You will have experience with multi-tasking and working towards tight deadlines.
- You will regularly deal with a range of enquiries quickly and efficiently.
- Attention to detail is crucial, especially in the maintenance of our databases, approving contractor invoices and preparing quarterly reports to send to clients.
- You must have strong working knowledge of Microsoft Word, Excel, Teams and Sharepoint.
What we expect of you:
- Previous experience of working in property management with knowledge of service charges, including budgets and other relevant standards is desirable.
- Resilience and ability to work within the dynamic nature of the property market whilst adapting to changing circumstances and processes.
- An understanding of UK property laws and regulations, including safety standards would be beneficial.
- A proactive, practical, and positive approach to work.
Our core belief:
Great Workmanship starts with getting the fundamentals right. Even though we're in the property business, we're all about the people. Everything we do is built on collaboration, empowerment, autonomy, and integrity – not just words, but how we actually work.
Why Workman?
- Hybrid working to offer you a great work life balance, with a minimum of three days in the office.
- Core working hours to allow for added flexibility and helps ease your commute to the office.
- Study support (where applicable).
- Discretionary annual bonus and salary reviews.
- Healthcare, life insurance & wellness programme.
- Long service additional holidays, your birthday off and an extra day between Christmas and New Year.
- Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.
- Social events throughout the year including a firm wide Christmas party!
- Generous referral bonus.
Equal opportunities:
We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.
This job description does not form part of your contract of employment and the duties may be amended from time to time.
Property Administrator in London employer: Workman LLP
At Workman, we pride ourselves on being an excellent employer, offering a supportive and collaborative work culture that prioritises employee well-being and professional growth. With hybrid working options, flexible core hours, and a range of lifestyle benefits, including gym memberships and additional holidays, we ensure our Property Administrators enjoy a balanced and fulfilling work life. Our commitment to integrity and empowerment fosters an environment where you can thrive while contributing to meaningful projects in property management.
StudySmarter Expert Advice🤫
We think this is how you could land Property Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the property management field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to property management and think about how your skills align with their needs. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed multiple tasks or tight deadlines in previous roles. This will demonstrate your ability to thrive in a dynamic environment, just like the one at Workman.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team and contributing to our collaborative culture.
We think you need these skills to ace Property Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the Property Administrator role. Highlight your experience in property management, especially with service charges and budgets. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our team. Don’t forget to mention your proactive approach and attention to detail – we love that!
Showcase Your Tech Skills:Since we rely heavily on tools like Microsoft Word, Excel, Teams, and SharePoint, make sure to highlight your proficiency with these. If you’ve got any cool tips or tricks up your sleeve, let us know!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to keep track of your application and ensure you don’t miss out on any updates. We can’t wait to hear from you!
How to prepare for a job interview at Workman LLP
✨Know Your Numbers
As a Property Administrator, you'll be dealing with reports and data management. Brush up on your knowledge of service charges, budgets, and KPIs. Be ready to discuss how you've handled similar tasks in the past and any tools you used to ensure accuracy.
✨Showcase Your Communication Skills
Building relationships is key in this role. Prepare examples of how you've effectively communicated with clients or team members in previous positions. Highlight your ability to manage enquiries quickly and efficiently, as this will demonstrate your fit for the role.
✨Demonstrate Attention to Detail
This job requires a keen eye for detail, especially when it comes to maintaining databases and preparing reports. Bring examples of how you've ensured data integrity in your previous roles. You might even want to mention any processes you've improved to enhance efficiency.
✨Be Ready for Scenario Questions
Expect questions about how you'd handle specific situations, like managing tight deadlines or adapting to changes in the property market. Think of scenarios from your past experience where you successfully navigated challenges, and be prepared to share those stories.
