Facilities Manager - Republic London

Overview

As a Facilities Manager, you'll support the effective day-to-day running of the campus, acting as an on-site representative for the landlord and managing agent. You'll help ensure the estate is safe, compliant, well maintained, and welcoming, while delivering a high standard of service to occupiers, students, staff, and visitors. You will work within an existing team comprising the General Manager, Senior Facilities Manager, Assistant Facilities Manager, and Project Delivery Manager. Republic is a shared education campus and workspace, home to multiple universities, learning institutions, and businesses. It is unique in its nature, with over 15,000 students studying there. This busy and distinctive environment requires strong facilities management, clear communication, and consistent customer service.

Day-to-Day Responsibilities

• Act as a first point of contact for occupiers, students, and visitors, responding to requests and resolving day‑to‑day queries.
• Conduct property inspections, checking presentation, cleanliness, safety, and operational standards.
• Log defects, track helpdesk jobs, and follow up on outstanding tasks through the helpdesk.
• Coordinate contractor access, permits, planned maintenance, reactive works, and small works quotations.
• Check contractor work is completed safely, to the required standard, and with minimal disruption.
• Support the management of front‑of‑house, cleaning, waste, parking, lifts, and other services.
• Maintain compliance records in the health and safety system, including inspections, fire safety, LOLER, and tenant audits.
• Manage the facilities team inbox, raise and track purchase orders, support invoicing, and keep records updated in management systems.
• Support incident response and emergency procedures, and provide cover for the Senior Facilities Manager when required.

Qualifications

• Proven experience in facilities or property management.
• Strong organisational skills and the ability to prioritise workload.
• Professional and proactive approach.
• High level of attention to detail.
• Ability to work independently and collaboratively.
• IT literate with strong Microsoft Office skills.
• Experience with helpdesk systems and facilities processes (desirable).
• Knowledge of health and safety procedures (desirable).
• First Aid at Work qualification (preferred).
• IOSH qualification.

Benefits

• Discretionary annual bonus and salary reviews.
• Study support.
• Healthcare and life insurance.
• Wellness support, including access to the Employee Assistance Programme.
• Support from the dedicated Facilities Management team, including access to quarterly forums and social events.