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- Tasks: Join us as a Company Secretarial Assistant, supporting compliance and administration for property management entities.
- Company: Workman LLP is a leading independent commercial property management specialist in the UK.
- Benefits: Enjoy hybrid working, study support, bonuses, healthcare, and lifestyle perks.
- Why this job: This role offers hands-on experience in a dynamic environment with opportunities for growth and learning.
- Qualifications: Ideal candidates have strong organisational skills, attention to detail, and preferably some relevant experience or qualifications.
- Other info: We promote diversity and are committed to equal opportunities in the workplace.
The predicted salary is between 20000 - 30000 £ per year.
Exciting new opportunity for a Company Secretarial Assistant to join our Company Secretariat Department providing company secretarial and compliance support to the secretariat function which has primary responsibility for property management entities to over thirty management companies for various clients.
Responsibilities
- Assisting in the administration of UK Companies including maintenance of UK Company Statutory Books and Registers and ensuring compliance with Companies House filing regulations. This includes preparing and filing annual accounts, compliance statements, and other company forms within deadlines.
- Obtaining necessary Shareholder and Director Approvals and advising on required approvals, organizing meetings, preparing agendas, resolutions, and minutes.
- Managing appointment and resignation of directors and obtaining approvals under the Articles of Association.
- Maintaining company share registers, overseeing share allocations, transfers, and registrations as per the Articles of Association.
- Preparing and overseeing legal document execution, advising on company signatories, and ensuring proper filing of copy documents and approvals.
Additional Tasks
- Updating and managing the Company Secretarial software.
- Drafting routine client reports.
- Handling routine enquiries from tenants, suppliers, directors, shareholders, and legal representatives.
- Advising directors on duties and compliance with legislation and articles of association.
- Filing and retaining documents.
- Ensuring the smooth operation of the Secretariat department.
- Performing other duties as assigned by the Partner or Assistant Company Secretary.
Financial Responsibilities
- Supporting finance and audit teams with annual accounts and service charge budgets, arranging approvals, and statutory filings.
Other Duties
- Drafting legal documents and arranging signatures.
- Overseeing property ownership changes, liaising with solicitors, and conducting AML checks.
- Collaborating with Property and Park colleagues to ensure compliance with obligations under Service Agreements.
- Assisting auditors, joint venture partners, and related parties.
What We Expect From You
- Strong organizational and administrative skills, high accuracy, attention to detail, and the ability to work independently.
- Excellent interpersonal and communication skills, both written and verbal.
Desirable Qualifications
- Experience in a similar role, with company secretarial or commercial property background, or qualified/part-qualified company secretary.
- Degree qualification.
- Professional accreditation.
- Legal or company secretarial experience.
- Property background.
Why Workman?
- Hybrid working, core hours for flexibility, study support, bonuses, healthcare, additional holidays, lifestyle benefits, social events, and referral bonuses.
About Workman LLP
Leading independent commercial property management specialist in the UK, with longstanding client relationships and a diverse workforce.
Equal Opportunities
We are an equal opportunities employer committed to diversity and following the Equality Act 2010. This job description does not form part of your employment contract.
Salary Banding £25,000 - £30,000
Additional Details
- Seniority level: Entry level
- Employment type: Full-time
- Job function: Administrative
- Industries: IT Services and IT Consulting
Company Secretarial Assistant employer: Workman LLP
Contact Detail:
Workman LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant
✨Tip Number 1
Familiarise yourself with UK company law and compliance regulations. Understanding the legal framework will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the company secretarial field. Attend industry events or join relevant online forums to connect with others who can provide insights or even referrals for the position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock agenda or minutes for a fictional meeting. This practical demonstration can be a great talking point during interviews.
✨Tip Number 4
Research Workman LLP and their approach to property management. Tailoring your conversation to align with their values and practices can set you apart from other candidates.
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in company secretarial roles or administrative positions. Emphasise skills such as organisation, attention to detail, and communication, which are crucial for this role.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your background and skills make you a perfect fit for the Company Secretarial Assistant position.
Showcase Relevant Experience: If you have experience with statutory compliance, company filings, or property management, be sure to include specific examples in your application. This will demonstrate your understanding of the role's requirements.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Workman LLP
✨Know Your Company Law
Brush up on UK company law and compliance regulations. Understanding the legal framework will not only impress your interviewers but also show that you are serious about the role of a Company Secretarial Assistant.
✨Demonstrate Organisational Skills
Be prepared to discuss how you manage multiple tasks and deadlines. Share specific examples from your past experiences where your organisational skills made a difference, especially in administrative roles.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios related to company secretarial duties, such as handling shareholder approvals or managing statutory filings, and be ready to explain how you would approach them.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, highlight your interpersonal and communication skills. Prepare to discuss how you handle enquiries and communicate complex information clearly and effectively.
