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- Tasks: Process supplier invoices and manage communications with property managers and suppliers.
- Company: Join Workman, the UK's top independent commercial property management specialist.
- Benefits: Enjoy hybrid working, study support, healthcare, and lifestyle perks like gym memberships.
- Why this job: Gain valuable experience in a supportive team while building professional relationships.
- Qualifications: No accounting qualifications needed; just strong maths, English, and IT skills.
- Other info: This is a 6-month fixed-term contract with opportunities for learning and development.
The predicted salary is between 18000 - 22000 £ per year.
An Accounts Payable Administrator who is responsible for the daily processing of supplier invoices, for a diverse property portfolio consisting of commercial, industrial & retail properties. This is a 6 month Fixed Term Contract. The role will require regular and direct communication with the accounts team as well as email & phone correspondence with our property managers and suppliers, to ensure the timely processing and payment of supplier invoices. You will work closely with the accounts payable team as well as the Property Management teams to provide a best in class service to our clients.
What Matters Most in This Role
Building and maintaining close professional relationships with suppliers, and colleagues both within the accounting teams and the wider business is paramount to your success. Using your initiative will be encouraged. The role requires a high volume of processing of supplier invoices on behalf of our clients. This role will involve supporting the Senior Accounts Payable Administrator, ensuring that all tasks are completed on time, and to internal and client KPIs to ensure a best in class service is delivered to all Workman clients.
To be successful in this role, you will require a high level of attention to detail, strong organisational, prioritisation and communication skills as well as good team working skills and a desire to learn and develop within your role.
Other duties will include:
- Updating control spreadsheets
- Management of central email inboxes
- Loading invoices to the Clients approval system
- Supplier Account Reconciliations, including processing of supplier refunds
- Processing & Management of CIS deductions/payments
- Management of Proforma Invoice payment process, ensuring Tax Invoices are received following payment
- Liaising with asset managers regarding the approval of invoices and queries
- Supplier & client query resolution
- Banking duties; BACS/CHAPS, transfers
- Any other duties that will ensure the smooth running of the accounting department
Salary Band £22,500-£26,000
What We Expect From You
A proactive, practical, and positive approach to work is required. Excellent and professional communication skills with the ability to build good working relationships with your colleagues, both within accounts and the wider business. No accounting qualifications are required for this role, however the following are key skill requirements:
- Math's & English G.C.S.E 9-4/A-C
- Good Numeracy Skills
- IT & Software Skills, particularly Microsoft Outlook and Microsoft Excel
Why Workman?
Hybrid working to offer you a great work life balance, with a minimum of three days in the office. Core working hours to allow for added flexibility and helps ease your commute to the office. Study support, discretionary annual bonus and salary reviews. Healthcare, life insurance & wellness programme. Long service additional holidays, your birthday off and an extra day between Christmas and New Year. Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few. Social events throughout the year including a firm wide Christmas party! Generous referral bonus.
About Workman LLP
As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry. We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors. We pride ourselves on the caliber of our employees and their unique skill sets.
Equal Opportunities
We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010. This job description does not form part of your contract of employment and the duties may be amended from time to time.
Accounts Payable Administrator - 6 Month Fixed Term Contract employer: Workman LLP
Contact Detail:
Workman LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Administrator - 6 Month Fixed Term Contract
✨Tip Number 1
Familiarise yourself with the property management industry and the specific types of properties mentioned in the job description. Understanding commercial, industrial, and retail properties will help you engage more effectively during interviews.
✨Tip Number 2
Brush up on your Microsoft Excel skills, as this role requires good IT and software skills. Being able to demonstrate your proficiency in managing spreadsheets and data will set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've built strong working relationships in previous roles. This is crucial for the Accounts Payable Administrator position, so having specific instances ready will show your ability to collaborate effectively.
✨Tip Number 4
Research Workman LLP and their values. Understanding their approach to client service and team dynamics will allow you to align your answers with their expectations during the interview process.
We think you need these skills to ace Accounts Payable Administrator - 6 Month Fixed Term Contract
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable or similar roles. Emphasise your attention to detail, organisational skills, and any experience with supplier invoice processing.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as communication skills and the ability to build relationships with suppliers and colleagues.
Highlight Relevant Skills: Clearly outline your proficiency in Microsoft Outlook and Excel, as well as your numeracy skills. If you have experience managing email inboxes or working with control spreadsheets, be sure to include that.
Show Initiative: Demonstrate your proactive approach by providing examples of how you've used your initiative in previous roles. This could include resolving supplier queries or improving processes within an accounts team.
How to prepare for a job interview at Workman LLP
✨Showcase Your Communication Skills
Since the role involves regular communication with suppliers and property managers, be prepared to demonstrate your excellent communication skills. Share examples of how you've effectively communicated in previous roles, especially in resolving queries or building relationships.
✨Highlight Attention to Detail
Given the high volume of invoice processing, it's crucial to emphasise your attention to detail. Discuss specific instances where your meticulous nature helped prevent errors or improved efficiency in your previous work.
✨Demonstrate Teamwork Abilities
This position requires close collaboration with the accounts payable team and property management teams. Be ready to talk about your experiences working in a team, how you contribute to group success, and any challenges you've overcome together.
✨Prepare for Technical Questions
Familiarise yourself with Microsoft Outlook and Excel, as these are key tools for the role. You might be asked about your proficiency with these applications, so consider discussing any relevant tasks you've completed using them, such as managing spreadsheets or handling email correspondence.
