At a Glance
- Tasks: Support a friendly Facilities Management team with various administrative tasks and property management.
- Company: Join Workman, the UK's leading independent commercial property management specialist.
- Benefits: Enjoy hybrid working, competitive salary, healthcare, and lifestyle perks like gym memberships.
- Other info: Flexible work-life balance with social events and generous referral bonuses.
- Why this job: Make an impact by building relationships and managing diverse projects in a dynamic environment.
- Qualifications: Proactive attitude, excellent communication skills, and experience with Microsoft Office required.
The predicted salary is between 36000 - 60000 £ per year.
A varied and responsible position providing administrative support to a friendly Facilities Management team. The nature of this role will be to assist in managing the team's property portfolio, seek quotes, raise purchase orders/works orders, process contracts, manage calendars, maintain databases and systems, and work closely with the line manager.
The role will require regular and direct communication with your line manager, RFM & property manager colleagues, service providers, on-site staff, and tenants. You will be the first point of contact for enquiries.
Excellent organisational skills are needed in order to take control of diaries and all meetings. To attend, record, produce, and circulate agendas and minutes for both colleague, contractor, and tenant meetings. You will have responsibility for ensuring that numerous management systems and databases are kept up to date and to ensure that performance statistics are provided to the line manager on a regular basis.
As part of the role, you will also assist with regional and national tenders, service charge budget drafts, and expenditure and reconciliation reviews.
WHAT MATTERS MOST IN THIS ROLE
Building and maintaining close professional relationships with colleagues, service providers, tenants, and clients is paramount to your success. Proactiveness, initiative, and going above and beyond is expected. A high attention to detail is vital as you will prepare formal contracts and detailed reports for the team. Request annual and H&S documentation from service providers and assist the team in processing Workman Permits & Permissions to Work documents.
Working in accordance with agreed limits and based on information provided by respective colleagues, you will request quotes and raise purchase orders/work orders. You will take responsibility for maintaining and updating property Disaster Plans, user guides, and handbooks and circulate appropriately. You will assist, where appropriate, the team in monitoring service charge expenditure while ensuring regular review meetings are held. RFMs may lean on your support for certain administrative tasks when they are on annual leave.
Other duties will include:
- Manage training records for the team.
- Ensure confidentiality and security in accordance with data protection (GDPR).
- Cover reception duties when required.
- Other ad hoc duties.
WHAT WE EXPECT FROM YOU
A proactive, practical, and positive approach to work is required. Excellent and professional communication skills are paramount. Adaptability with a flexible approach to work. Ability to prioritise workload, manage conflicting demands, and work well to deadlines. Experience with Microsoft Office packages. Keen to learn and develop skills.
WHY WORKMAN?
Hybrid working to offer you a great work-life balance, with a minimum of three days in the office. A full-time contract of 35 hours a week. Discretionary annual bonus and salary reviews. Healthcare, life insurance & wellness programme. Long service additional holidays, your birthday off, and an extra day between Christmas and New Year. Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few. Social events throughout the year including a firm-wide Christmas party. Generous referral bonus.
ABOUT WORKMAN FM
As the UK's leading independent commercial property management specialist, Workman has an enviable position within the property industry. We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies, and a growing number of overseas investors. We pride ourselves on the calibre of our employees and their unique skill sets.
For more information on working for Workman please visit OurPeople | Workman LLP.
Facilities Management Coordinator in Glasgow employer: Workman Facilities Management Limited
Workman is an exceptional employer that prioritises employee well-being and professional growth, offering a hybrid working model that promotes a healthy work-life balance. With a strong focus on team collaboration and support, employees benefit from comprehensive healthcare packages, lifestyle perks, and opportunities for skill development within the UK's leading independent commercial property management firm. The vibrant work culture is complemented by social events and a commitment to recognising long service, making Workman a rewarding place to build a career.
Contact Details:
Workman Facilities Management Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Management Coordinator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to current employees at Workman or in the facilities management field. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching common questions for facilities management roles. Think about how your skills match the job description and be ready to share specific examples of your organisational prowess and communication skills.
✨Tip Number 3
Show off your proactive side! During interviews, highlight times when you took the initiative to solve problems or improve processes. This aligns perfectly with what Workman values in their team members.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Workman family.
We think you need these skills to ace Facilities Management Coordinator in Glasgow
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience for the Facilities Management Coordinator role. We want to see how your skills align with what we’re looking for, so don’t be shy about showcasing your organisational prowess and communication skills!
Show Off Your Attention to Detail:Since this role involves preparing formal contracts and detailed reports, it’s crucial to demonstrate your attention to detail. We recommend double-checking your application for any typos or errors before hitting send. A polished application speaks volumes about your professionalism!
Be Proactive in Your Approach:In your application, let us know how you’ve taken initiative in past roles. We love candidates who go above and beyond, so share examples of how you’ve proactively solved problems or improved processes. This will show us you’re a great fit for our team!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll find all the information you need right there. Plus, it shows us you’re genuinely interested in joining our team at Workman!
How to prepare for a job interview at Workman Facilities Management Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Management Coordinator role. Familiarise yourself with the key responsibilities like managing property portfolios and processing contracts. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed calendars, meetings, or databases. Be ready to discuss how you prioritise tasks and handle conflicting demands, as this will demonstrate your ability to thrive in a busy environment.
✨Emphasise Communication and Relationship Building
Highlight your communication skills and your ability to build relationships with colleagues, service providers, and tenants. Prepare anecdotes that showcase your proactive approach and how you've gone above and beyond in previous roles to maintain strong professional connections.
✨Be Ready for Practical Scenarios
Expect to be asked about specific scenarios related to the job, such as how you would handle a tight deadline or manage multiple requests at once. Think through potential challenges you might face in the role and how you would address them, demonstrating your problem-solving skills and adaptability.
