Stores & Procurement Supervisor

This is a full time, permanent position. This post will be available from first offer stage. Join the team that keeps our city running. We’re looking for a proactive and organised individual to manage the daily operations of our depot. In this varied and hands-on role, you’ll oversee stock control, procurement, supplier management, and invoicing, oversee the overall H&S of the depot including fire safety, general upkeep of the depot building and the stock management of caddy liners. You’ll work closely with operational teams, Finance, and Procurement to maintain accurate budgets, secure best value, and keep services running efficiently. Coordinating suppliers and ensuring compliance with health and safety standards, no two days will be the same. If you thrive in a fast-paced environment, have strong organisational skills, and enjoy taking ownership of important tasks and processes, we want to hear from you.

ROLE AND PURPOSE

Responsible for the day-to-day running of the Streetscene stores across two sites, ensuring material resources and plant are provided for all activities. Process finished job sheets for billing. Research and procure items, and provide external contracts supervision to all sections, and working closely with Corporate Procurement and Finance Sections, as well as Service Area Management.

PRINCIPAL ACCOUNTABILITIES:

• Administer, develop, and maintain an established suitable procurement, invoicing and stores process to ensure effective operation of Streetscene Services. Using the Oracle system to procure goods, raising call off orders for contract roll out as appropriate, receiving orders and releasing invoices for payment, ensuring that these are paid within target dates.
• Proactively control, monitor and adjust stock levels as required on a daily basis for Streetscene Services. Finance: release invoices for payment to keep all service areas’ budgets up to date. Procurement: completion of dispensations, provision of quotes to evidence best value, information with regards to any alterations to core items, pro-actively help to reduce expenditure and assist Procurement when dealing with pricing reviews with external suppliers.
• Work across two sites (B-line and Stockholm Road) to prevent delays in services and contracts by replacing goods and plant to set stock levels by call off orders, using the computerised stores system.
• Use the City Council’s procurement procedures to complete stock checks in line with audit requirements to maintain ledger within computerised stores system. Update the stock; daily and on an ad hoc basis, download information into computerised systems Provide all relevant information to HCC Management teams, Finance and Procurement sections, using the Oracle and computerised systems to ensure accurate budget control.
• Source new companies to the suppliers list, using due diligence to ensure these meet HCC’s procurement criteria. Consulting and negotiating with these companies to ensure that cost effectiveness and efficient works are provided, as well as handling queries and complaints.
• Proactively control and monitor plant and tool section, consulting with operational supervisors to ensure optimum use of hired plant. Conduct all necessary checks to plant hire company invoices to ensure accuracy of accounts.
• Monitor and advise on the Streetscene Capital/Seasonal programme to ensure stock availability for the programme of works to be completed within the pre-arranged times in line with growing seasons to ensure correct levels required to prevent loss of perishable stock.
• Responsible for stock management control for reordering of waste bins as required. Supervise and assist the unloading of delivery vehicles into the Stores. Use telehandler to load bituminous materials and granular products, also change loading shovel to utilise forklift to move palletised materials.
• Responsible for monitoring and controlling the distribution of the PPE (Personal Protective Equipment) allowance for all staff. Provide counter service to around 450 operatives, managers, and supervisors, issuing stock to all section personnel as needed across two sites.
• Adaptability of role: being able to maintain operational resilience amidst emergency situations to facilitate the distribution of city defence products, during severe weather, public health emergencies natural disasters.
• The management of external suppliers. Materials, specialist suppliers (horticultural, chemicals, plastics etc), specialist manufacturers (street furniture, bins, signs etc.): source goods and materials, request products with relevant quotes through customer services, manager, or owner. Receive invoices, meet with representatives to discuss goods and pricing.
• Ensure good Health and Safety practices are adhered to in the stores/compound area and a safe working environment for all users of the depot. Ensure up to date COSHH assessments are kept for stock items. Complete and review all relevant risk assessments, ensuring they are kept up date in line with policy requirements.

The Health and Safety at Work etc. Act 1974 and associated legislation places responsibilities for health and safety on Hull City Council, as your employer and you as an employee of the council. In addition to the Councils overall duties, the post holder has personal responsibility for their own health, safety and wellbeing and that of other employees; additional and more specific responsibilities are identified in the Council’s Corporate H&S policy.

Benefits of Working of Hull City Council:

• A competitive salary
• An excellent pension through the Local Government Pension Scheme (LGPS)
• Initially 23 days annual leave depending on length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New year period
• Career development and learning experiences from a range of training courses and learning methods
• Supportive and forward-thinking culture
• Great career development opportunities

Please ensure that you complete and submit your application by midnight prior to the closing date. Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description.

We are committed to increasing the diversity, equality, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply.

We adopt a ‘name blind’ approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage.

We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required. The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.