Post Workflow Assistant/Delivery Driver

This is a Full Time, Permanent position.

ROLE AND PURPOSE

To provide an efficient and comprehensive city-wide mail and printed material distribution and collection service. To provide an efficient service within the Authority's Corporate Post Room including the sorting and delivering of incoming mail, as well as the preparation and sending of outgoing mail. To deliver a high quality document management system including preparation, scanning, referencing and administrative services to Revenues and Benefits and other Service Areas within Hull City Council.

PRINCIPAL ACCOUNTABILITIES:

• Drive a van to deliver and collect internal mail to and from Council, School and other sites as directed. Collection of external mail from Council sites for processing within the Corporate Post Room for collection by the Councils external postal provider. Collect and deliver printed material from the Councils Print Unit to sites as directed.
• Deliver a weekly postal bag to all elected members home or nominated address late Friday afternoon.
• Undertake the effective operation of the Post Room including the sorting and dispatch of incoming and outgoing mail. Deliver and collect post from other departments within the City.
• Undertake the timely secure opening, scanning and batching of all Revenues & Benefits incoming post/documents: ensuring that images produced are of quality and accurately referenced and forwarded to relevant teams. Ensure all priority documents are scanned and referenced on day of receipt. Scan documents for other departments as required.
• Ensure original documents are authentic, appropriately verified, recorded and securely returned to the customer at the earliest opportunity. Ensure returned undelivered items of post containing original documents are checked and returned to the correct teams or sent back out via Recorded Delivery.
• Collate cheques, cash and postal orders received in the post and securely deliver them to the Treasury Department.
• Ensure that all necessary systems are kept updated in order for statistical information to be extracted to assist with the production of monitoring and performance reports.
• Provide assistance and support to colleagues, giving guidance, direction and training on operational matters, in line with office practice and procedure to ensure a consistent approach is undertaken to service delivery.
• Liaise with and develop good working relationships with both internal and external partners and customers.
• The Health and Safety at Work etc. Act 1974 and associated legislation places responsibilities for health and safety on Hull City Council, as your employer and you as an employee of the council. In addition to the Councils overall duties, the post holder has personal responsibility for their own health, safety and wellbeing and that of other employees; additional and more specific responsibilities are identified in the Council’s Corporate H&S policy.

Compensation Grades: GRADES 3.

Pay Ranges: £24,796.00 - £25,583.00

Benefits of Working of Hull City Council:

• A competitive salary
• An excellent pension through the Local Government Pension Scheme (LGPS)
• Initially 23 days annual leave depending on length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New Year period
• Career development and learning experiences from a range of training courses and learning methods
• Supportive and forward-thinking culture
• Great career development opportunities

Please ensure that you complete and submit your application by midnight prior to the closing date. Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description.

We are committed to increasing the diversity, equality, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply.

We adopt a ‘name blind’ approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage.

We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required. The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.