Part-Time Early Help Centre Coordinator

Fixed term for 12 months to cover the secondment of the substantive post holder. If the postholder requires a Standard or Enhanced DBS disclosure the candidate is required to declare full details of everything on their criminal record unless the conviction/s and/or caution/s are considered “protected” in line with filtering rules for DBS checks.

ROLE AND PURPOSE

To provide and manage an efficient and responsive business support service to Early Help in accordance with the local needs under the direction of the Early Help Manager; and to ensure the efficient administration of Children’s Centres and Early Help premises, maximising full potential of Early Help Services. To work flexibly across the locality to meet the needs of the service.

PRINCIPAL ACCOUNTABILITIES:

• To promote and safeguard the welfare of children, young people and/or vulnerable adults.
• Manage an effective and efficient business support service to Early Help services across a local area.
• Undertake administrative duties required to ensure the effective, efficient running of the Early Help premises, liaising closely with relevant agencies/providers of services and goods.
• Provide line management and supervision to admin and ancillary staff ensuring that their work is both efficient and effective.
• Provide line management and supervision of the caretaker ensuring efficiency in respect of the maintenance of premises.
• Recruit and provide support and supervision to a volunteer team.
• Monitor relevant budgets; arrange contracts for purchases of equipment and services which are cost effective and in accordance with the HCC Corporate Procurement Rules.
• Undertake administrative duties in an efficient and accurate manner in response to the needs of the local families, Early Help Manager and Children and Young Peoples Services. These will include the use of Microsoft Office and HCC bespoke systems.
• Maintain financial documents and records to ensure accurate budget monitoring requirements are met.
• Service meetings which may be of a complex and confidential nature and involve prior preparation and taking and producing accurate minutes.
• Co-ordinate monitoring procedures in line with Hull City Council requirements, providing a high level of support to all Early Help staff around Liquid Logic IT systems, collating and inputting information and producing timely and accurate reports.
• Plays a key role in monitoring and evaluating the Early Help activities and recording data in accordance with data protection legislation.
• Participate in the promotion of Early Help services, utilising Facebook, texting, email, noticeboards, promoting excellent customer services and working in partnership with parents and children.
• Proactively works as a member of the Early Help team, contributing to the ongoing successful development of the Early Help Strategy.
• The Health and Safety at Work etc. Act 1974 and associated legislation places responsibilities for health and safety on Hull City Council, as your employer and you as an employee of the council. In addition to the Councils overall duties, the post holder has personal responsibility for their own health, safety and wellbeing and that of other employees; additional and more specific responsibilities are identified in the Council’s Corporate H&S policy.

Benefits of Working of Hull City Council:

• A competitive salary
• An excellent pension through the Local Government Pension Scheme (LGPS)
• Initially 23 days annual leave depending on length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New year period
• Career development and learning experiences from a range of training courses and learning methods
• Supportive and forward-thinking culture
• Great career development opportunities

Please ensure that you complete and submit your application by midnight prior to the closing date. Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description.

We are committed to increasing the diversity, equality, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply.

We adopt a ‘name blind’ approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage.

We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required. The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.

Online searches, including social media, may be carried out as part of the recruitment process.