Early Years Admin Officer

This is a full time permanent position. We are seeking a highly skilled and committed individual to coordinate the administrative functions for the roll out of free breakfast clubs in primary schools across the city and be responsible for collecting and collating data for the Department for Education. Working alongside Family Information Services colleagues to ensure that parents and carers are aware of the wraparound childcare offers available to them.

To have very good communication skills to be adept at using emotional intelligence to anticipate issues before they arise and then have excellent research and organisational skills to deal with the issues ensuring where required deadlines are met. The role also includes supporting the Early Years Funding Officer and the wider Early Years team by working flexibly to ensure that the needs of the service are met in the most efficient and effective way. This will require use of own initiative in ensuring that any issues are raised appropriately with senior management and keeping them informed.

Qualification requirement: Level 3 Business Administration, English & Maths C/5 level or above.

ROLE AND PURPOSE

• To coordinate administrative functions in relation to Early Education Government Funding, including for the roll out of free breakfast clubs in primary schools across the city, and supporting with Early Years SEN processes.
• To be responsible for collecting and collating data for the Department for Education (DfE). Working alongside Family Information Services and the Early Years Access and Inclusion Team to fulfil statutory duties and ensure that parents are aware of the support available to them.
• To have very good communication skills to be adept at using emotional intelligence to anticipate issues before they arise and then have excellent research and organisational skills to deal with the issues ensuring where required deadlines are met.
• To support the Early Years Funding Officer, the Family Information Service Officer, and the wider Early Years team by working flexibly to ensure that the needs of the service are met in the most efficient and effective way. This will require use of own initiative in ensuring that any issues are raised appropriately with senior management and keeping them informed.

PRINCIPAL ACCOUNTABILITIES:

• To promote and safeguard the welfare of children, young people and/or vulnerable adults in the Children & Young Peoples directorate.
• Coordinate and deliver an administrative support service, be proficient in office procedures and routines, in particular using financial recording systems, Synergy DfE Management Information systems, Oracle, Excel and databases.
• Set up and maintain databases & spreadsheets, commitment to working as part of a team and supporting and training other staff.
• Deal with customer enquiries appropriately and sensitively and support and mentor the Early Years Admin Assistant with SEN and FIS processes.
• Extract and collate data and present information on time and accurately to service users and senior management.
• Maintain up to date knowledge of early education government funding, National Wraparound Childcare Programme and SEND/SENIF to enable the effective coordination of wraparound childcare for primary aged children and payments for wraparound childcare.
• Act as first point of contact to a diverse range of customer enquiries and deal with these enquiries appropriately and sensitively through good communication. Enquiries may be of a sensitive and confidential nature and occasionally include inappropriate personal related behaviour.
• Compose grammatically accurate and precise correspondence, reports, publicity material & training materials in a range of diverse formats for service users, other professionals and senior colleagues.
• Commitment to working as part of a team and supporting and training other staff.
• Responsible for processing orders, invoices and payments including those related to SENIF as well as payments to schools for the delivery of free breakfast provision.

The above principal accountabilities are not exhaustive and may vary without changing the character of the job or level of responsibility.

Compensation Grades: GRADES 5.

Pay Ranges: £26,824.00 - £29,064.00

Benefits of Working of Hull City Council:

• A competitive salary
• An excellent pension through the Local Government Pension Scheme (LGPS)
• Initially 23 days annual leave depending on length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New Year period
• Career development and learning experiences from a range of training courses and learning methods
• Supportive and forward-thinking culture
• Great career development opportunities

Please ensure that you complete and submit your application by midnight prior to the closing date. Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description.

We are committed to increasing the diversity, equality, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply.

We adopt a ‘name blind’ approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage.

We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required. The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.