Temporary Administrative Assistant
Hourly Rate: £13.09phr
Location: Manchester M11
Contract Type: 6 Month Temporary Contract
Reporting To: Office Manager
We are seeking a proactive and organised Temporary Office Administrator to provide administrative support across our clients Manchester office. The role has been created to assist with key administrative activities, address existing backlogs, improve business processes, and ensure accurate records and documentation are maintained.
Key Responsibilities
- Review, reconcile, and process outstanding employee expense claims.
- Take ownership of an existing backlog of historic expense submissions and work towards their resolution.
- Liaise with employees and the Finance team to obtain missing receipts, approvals, and supporting documentation.
- Maintain accurate records and progress updates.
- Assist with developing a more efficient and consistent expense management process.
- Provide general administrative support to the Office Manager.
- Support day-to-day office activities and administration requirements.
- Assist with the ordering and management of office supplies and stationery.
- Gather and organise all existing fleet-related information and records.
- Review current fleet administration practices and identify areas for improvement.
- Create and maintain accurate records relating to vehicles, drivers, servicing schedules, MOTs, insurance, and compliance requirements.
- Develop practical processes, guidance documents, and trackers to support effective fleet management.
- Establish a centralised and accessible approach to fleet administration.
- Work with managers to ensure information is maintained accurately and consistently moving forward.
- Obtain quotations and supplier information when required.
- Maintain supplier records and supporting documentation.
- Ensure procurement activities are accurately recorded and documented
- Coordinate meeting room bookings, catering, and logistical requirements.
- Support customer visits, internal meetings, and company events.
- Assist with visitor management and hospitality arrangements.
- Provide administrative support for larger business meetings and activities.
Skills & Experience
Essential
- Previous experience in an administration, coordinator, or office support role.
- Strong organisational skills and attention to detail.
- Ability to manage multiple tasks and priorities effectively.
- Good working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and Teams.
- Strong communication and interpersonal skills.
- Ability to work independently and use initiative
Desirable
- Experience managing employee expenses.
- Experience supporting procurement or supplier management activities.
- Experience creating administrative processes, trackers, or documentation.
- Exposure to fleet administration or compliance-related record management.
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Temporary Admin Assistant in Manchester employer: Workforce Staffing
Workforce Staffing in Cheltenham is an exceptional employer, offering a dynamic work culture that prioritises collaboration and innovation. Employees benefit from comprehensive professional development opportunities, competitive remuneration, and a supportive environment that fosters growth and success in managing end-to-end commercial processes. With a focus on client relationships and project delivery, this role provides a meaningful chance to make a significant impact within the organisation.
