At a Glance
- Tasks: Support logistics operations, manage documentation, and ensure efficient shipment processes.
- Company: Join a fast-paced, growing business with a collaborative team culture.
- Benefits: Competitive salary, full-time hours, ongoing training, and career development opportunities.
- Other info: Perfect for those who thrive in busy settings and enjoy variety in their work.
- Why this job: Make a real impact in a dynamic environment while building strong relationships.
- Qualifications: Organisational skills, attention to detail, and experience in administration or logistics.
Are you an organised administrator with excellent communication skills and a keen eye for detail? Looking for an opportunity to play a key role within a busy logistics and operations team? We're recruiting for an Operations & Logistics Administrator to join a growing and fast-paced business where you'll provide vital support to the logistics function, ensuring shipments, documentation and operational processes run efficiently. This is an excellent opportunity for someone who enjoys variety, thrives in a busy environment and takes pride in delivering outstanding administrative support while building strong relationships with colleagues, suppliers and logistics partners.
What You'll Be Doing
- Acting as the first point of contact for logistics enquiries from suppliers, carriers and internal teams
- Managing incoming calls and directing enquiries to the appropriate departments
- Coordinating communication between warehouse, procurement and external logistics partners
- Preparing, organising and maintaining shipping documentation including Bills of Lading, CMRs, packing lists and invoices
- Checking shipping documentation for accuracy and compliance
- Monitoring international sea freight, air freight and domestic deliveries, providing updates on shipment progress and ETAs
- Maintaining operational spreadsheets and databases to support reporting and business performance
- Producing and updating logistics KPI data and reports
- Assisting with inbound shipment planning and warehouse capacity forecasting
- Identifying opportunities to improve processes and increase operational efficiency
- Supporting the wider operations team with general administrative duties as required
About You
- Previous experience within an administration, logistics support or customer service role
- Excellent organisational skills with strong attention to detail
- Confident communicator with the ability to build relationships across multiple teams
- Highly proficient in Microsoft Excel, Word and Outlook
- Comfortable managing multiple priorities within a fast-paced environment
- Strong planning and time management skills
- Able to work independently while contributing positively within a team
- GCSEs (or equivalent) including English and Maths
Desirable Experience
- Previous experience within logistics, transport or supply chain administration
- Experience producing reports and working with operational KPI data
- Strong analytical and problem-solving skills
- A proactive approach to identifying and implementing process improvements
- A positive attitude with a willingness to learn and take on new challenges
What's On Offer
- Salary of £30,000-£32,000 per annum
- Full-time FTC
- Monday to Friday working hours
- Opportunity to join a supportive and collaborative operations team
- Ongoing training and career development opportunities
- A varied role within a growing business where your contribution will make a real impact
How to Apply
Apply now and a member of the Workforce team will be in touch to discuss your application.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Logistics Administrator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Workforce Staffing Ltd and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Workforce Staffing Ltd!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Workforce Staffing Ltd keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Operations & Logistics Administrator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Workforce Staffing Ltd:This is your chance to really connect with the team at Workforce Staffing Ltd. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Workforce Staffing Ltd
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Workforce Staffing Ltd.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Workforce Staffing Ltd that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Workforce Staffing Ltd. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
