At a Glance
- Tasks: Support night transport operations, dispatch drivers, and manage paperwork efficiently.
- Company: Join a supportive team in a busy transport operation.
- Benefits: Salary between £31,000 - £34,000 and opportunities for career development.
- Other info: Flexible shift patterns with a move to 4-on, 4-off planned for 2027.
- Why this job: Gain hands-on experience in the transport industry while working nights.
- Qualifications: Strong admin skills and confident communication; transport experience is a plus.
We are looking to recruit an organised, reliable and proactive Night Transport Office Administrator to join an established transport operation. Working as part of a busy transport office team, you will play an important role in supporting the smooth running of night-time transport operations, ensuring drivers are dispatched efficiently, paperwork is completed accurately and loads are tracked throughout their journeys. This is a hands-on administrative role that requires someone who can communicate confidently with drivers and colleagues, manage changing priorities and remain organised in a fast-paced working environment. You will be joining an existing team, working alongside three other office colleagues and a Team Leader, so you will have support and guidance rather than being expected to manage the operation alone.
Key Responsibilities
- Supporting the day-to-day running of night transport operations.
- Coordinating and assisting with the dispatch of drivers.
- Preparing, checking and processing transport documentation and paperwork.
- Tracking and monitoring loads, ensuring deliveries and collections are progressing as expected.
- Maintaining accurate records and updating internal systems.
- Communicating effectively with drivers, colleagues and other relevant contacts.
- Responding to queries and helping resolve operational issues as they arise.
- Providing general administrative support to the transport office.
- Working collaboratively with the wider team to ensure the smooth and efficient running of operations.
The Ideal Candidate
We are interested in hearing from candidates who have strong administrative and communication skills and enjoy working in a busy, operational environment. Previous experience within transport, logistics or distribution would be advantageous but is not essential. Equally, candidates with a solid administration background and the right attitude, organisational ability and willingness to learn will be considered.
You will ideally have:
- Good administration and organisational skills.
- Confident communication and people skills.
- The ability to work accurately and manage competing priorities.
- A practical, hands-on approach to problem-solving.
- Good attention to detail.
- The ability to work effectively as part of a team.
- A flexible and reliable approach to working nights.
- Previous transport or logistics experience would be beneficial but is not essential.
Working Hours
The current shift pattern is Thursday to Monday, working 12-hour shifts. The business is planning to move to a 4-on, 4-off shift pattern from January 2027, subject to final confirmation.
What's on Offer?
- Salary of £31,000 – £34,000 per annum.
- An established and supportive team environment.
- The opportunity to develop your experience within a busy transport operation.
- A move to a 4-on, 4-off shift pattern planned for January 2027.
If you are organised, have good people skills and are looking for a night-based administration role within the transport industry, we would be keen to hear from you.
Night Transport Office Administrator employer: Workforce Staffing Ltd
Join a dynamic and expanding organisation in Cheltenham as a Business Development Manager, where your ambition and commercial acumen will be rewarded with a competitive salary, car allowance, and bonus structure. Our supportive work culture fosters employee growth through continuous development opportunities and a focus on collaboration, allowing you to build meaningful relationships with key decision-makers while driving significant business growth. Enjoy generous holiday entitlement, healthcare benefits, and a chance to make a direct impact on our success in a fast-paced environment.
StudySmarter Expert Advice🤫
We think this is how you could land Night Transport Office Administrator
✨Connect with Local Logistic Groups
Dive into local transportation and logistics groups on platforms like Facebook or LinkedIn. Show up to their meetups if you can – it's a great way to network with industry pros who can share insights, job openings, or even refer you to their own company.
✨Get Behind the Wheel of Job Boards
Look for job boards specific to transportation and logistics, like Logistics Job Site or TransportJobs. These platforms often have listings that you won’t find on general job boards, so they’re worth checking out regularly!
✨Leverage Internships & Graduate Schemes
Many companies in transportation and logistics offer graduate schemes and internships that can pave the way to full-time positions. Don't shy away from applying; even a short stint can make a solid impact on your CV and get your foot in the door at companies like Workforce Staffing Ltd.
✨Apply Directly with Us!
When you find openings at great companies, make sure to apply directly through our website. It not only shows your initiative but also helps us to help you get noticed by Workforce Staffing Ltd. Every application gets us one step closer to landing that full-time gig!
We think you need these skills to ace Night Transport Office Administrator
Some tips for your application 🫡
Show Off Your Experience:When you're applying for a role in the transportation and logistics sector at Workforce Staffing Ltd, make sure to highlight any relevant experience. Whether it's moving goods, coordinating schedules, or using transportation management software, give us the lowdown on your past gigs. It'll paint a clearer picture of what you're capable of!
Quantify Your Achievements:Numbers speak volumes in logistics! If you've optimised routes, reduced delivery times, or improved customer satisfaction, mention those incredible stats in your CV. This gives us concrete evidence of your impact and showcases your problem-solving skills.
Tailor That Cover Letter:Your cover letter should be more than just a formality—let it breathe your personality and passion for logistics! Explain why you're excited about the role at Workforce Staffing Ltd and how you can contribute to our team. Don't forget to tie in specific skills or experiences that relate to the job description.
Research and Reflect:Before you hit 'submit,' spend some time digging into Workforce Staffing Ltd. Understand our mission, values, and the specific challenges in the logistics industry. This will help you craft a targeted application that shows you truly want to be part of our crew, setting you apart from the rest!
How to prepare for a job interview at Workforce Staffing Ltd
✨Know Your Logistics Basics
Get familiar with the key principles of transportation and logistics, like supply chain management, inventory control, and route optimisation. You might get asked practical questions about how to improve efficiency, so brush up on your problem-solving skills and be prepared to discuss any relevant software tools you've used.
✨Prepare for Scenario-Based Questions
In logistics, employers love to gauge how you'd handle real-life situations. Expect scenario-based questions where you’ll need to demonstrate your decision-making skills, like how to manage delays or coordinate shipments during a crisis. Practise outlining your thought process clearly and logically.
✨Highlight Your Teamwork Experience
Full-time roles in logistics often require collaboration with various teams, so don't forget to showcase your teamwork experience. Think of examples where you've used communication and collaboration to ensure smooth operations, and get ready to elaborate on how you can facilitate teamwork in a busy environment like at Workforce Staffing Ltd.
✨Show Off Your Attention to Detail
In our world of logistics, missing a small detail can lead to big problems. Be prepared to discuss instances where your attention to detail saved the day, whether it was engaging with clients, managing documentation, or tracking shipments accurately. This will help demonstrate how you can be a reliable asset to Workforce Staffing Ltd.
