Accounts Supervisor

My client is seeking an experienced and proactive Accounts Assistant to oversee our day-to-day finance operations and support the continued success of our growing business.

Role Overview

To supervise the day-to-day operation of accounts payable, accounts receivable, subcontractor accounts and related accounting activities within a construction environment, ensuring accurate project cost allocation, compliance with statutory and contractual requirements, and timely month-end close.

The Role

Reporting to the Associate Director of Finance, the Accounts Supervisor will take responsibility for the smooth running of the accounts function, ensuring financial transactions are processed accurately and efficiently while maintaining compliance with statutory and contractual requirements. This is a varied role that combines transactional finance, payroll administration, project costing support, month-end activities, and team supervision within a fast-paced construction environment.

Key Responsibilities:

• Ledger Management
  • Oversee the Purchase, Sales, Subcontractor and General Ledgers.
  • Ensure supplier invoices, subcontractor applications, credit notes, expenses and payments are processed accurately and on time.
  • Maintain accurate coding of transactions to projects, cost centres and overheads.
  • Manage supplier, subcontractor and customer records.
  • Monitor aged debtors and creditors, resolving outstanding issues and discrepancies.
  • Investigate and resolve complex finance queries.
  • Act as a key point of contact for finance-related enquiries.
• Banking & Payments
  • Manage daily banking activities and prepare payment runs.
  • Process and reconcile banking transactions.
  • Ensure compliance with CIS legislation, including verification, deductions and reporting.
  • Maintain compliance with VAT regulations, including Domestic Reverse Charge requirements.
  • Administer payments for site-based workers in line with IR35 requirements.
  • Manage and maintain the Pleo expenses system.
• Payroll & Timesheets
  • Prepare and submit weekly payroll information.
  • Process weekly timesheets within agreed deadlines.
  • Liaise with payroll providers to ensure accurate and timely payments.
• Month-End & Reporting
  • Perform ledger and balance sheet reconciliations.
  • Support the month-end close process.
  • Prepare financial and project-related reports.
  • Assist with audit requirements and provide supporting documentation when required.
• Stakeholder Management
  • Build effective working relationships across the business.
  • Liaise with suppliers, subcontractors, clients and external stakeholders.
  • Escalate issues appropriately and provide recommendations for resolution.
• Controls & Continuous Improvement
  • Ensure compliance with company policies and financial controls.
  • Identify opportunities to improve efficiency and accuracy.
  • Support system improvements and process enhancements.
  • Maintain up-to-date finance procedures and documentation.

Skills & Experience

Essential

• Previous experience within an Accounts Supervisor, Senior Accounts Assistant or similar finance role.
• Strong knowledge of purchase ledger, sales ledger and general ledger processes.
• Experience managing payment runs, reconciliations and banking activities.
• Payroll administration experience.
• Understanding of month-end procedures including journals, accruals and prepayments.
• Strong Microsoft Excel skills.
• Excellent attention to detail and organisational abilities.
• Ability to prioritise workloads and meet deadlines.
• Strong communication skills with the confidence to work with both finance and non-finance stakeholders.

Desirable

• Experience within construction, fit-out, engineering or project-based environments.
• Knowledge of CIS, Domestic Reverse Charge VAT and IR35 regulations.
• Experience using accounting or ERP systems such as Sage, SAP, Oracle, NetSuite or similar.
• Previous supervisory or team leadership experience.
• AAT qualification or active accountancy studies.

Personal Attributes

• Proactive and self-motivated.
• Reliable and dependable.
• Highly organised with excellent attention to detail.
• Strong problem-solving skills.
• Professional and discreet when handling confidential information.
• Committed to continuous improvement and delivering high standards of work.

What We Offer

• Competitive salary.
• Opportunity to work within a highly respected specialist construction business.
• Supportive and collaborative team environment.
• Opportunities for professional development and career progression.
• Exposure to prestigious and high-profile projects.