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For Companies At a Glance
- Tasks: Manage global office operations and create energising workspaces for high-performing teams.
- Company: Fast-growing AI company revolutionising in-house legal processes.
- Benefits: Competitive salary, equity, and the chance to shape new offices globally.
- Other info: Dynamic role with opportunities for international travel and growth.
- Why this job: Make a direct impact on workplace culture and team performance.
- Qualifications: Experience in facilities management and a strong drive to excel.
The predicted salary is between 50000 - 65000 £ per year.
Most legal teams are drowning. They’re buried under internal questions, contract reviews, policy approvals, and constant fire drills. Wordsmith is the AI command centre for in-house legal. We automate the chaos: intake, Q&A, redlines, drafting, and research, so legal teams can operate at the speed of business. We’re growing quickly across Edinburgh, London, New York, and beyond. As we scale, our physical environments matter. Great offices help great teams move faster, collaborate better, and do their best work. We’re looking for someone to build and run that experience globally.
The Role
We’re hiring a Global Office & Facilities Manager to own our offices and workplace operations across multiple locations. You’ll ensure our spaces run smoothly, feel high quality, and support a high-performance, office-first culture. This includes day-to-day facilities management, office launches, vendor management, health & safety, workplace experience, and scaling systems as we grow. Edinburgh is your base, but expect to travel to launch and support our other sites including London and New York. This is a hands-on, high-tempo role for someone with serious drive. You’ll be the person we call when something needs sorting, and you’ll take pride in creating environments where world-class teams can do their best work.
What you’ll do
- Own day-to-day facilities and workplace operations across our offices in Edinburgh, London, and New York
- Ensure offices are safe, well-run, organised, and consistently high standard
- Manage vendors including cleaning, maintenance, security, catering, utilities, and landlords
- Lead office openings, moves, expansions, and fit-out projects
- Build scalable workplace systems, processes, and budgets
- Partner with People, IT, and leadership on onboarding, events, and employee experience
- Maintain compliance across health & safety, workplace regulations, and risk controls
- Respond quickly to issues and keep disruption to a minimum
- Continuously improve how our spaces look, feel, and function
What we’re looking for
- Serious energy, drive, and hustle. You want to own this and run with it
- Bias to action. You move fast and respond quickly when things need sorting, including out of hours when it matters
- Experience managing offices or facilities in a fast-growing company
- Multi-site or international experience preferred, and happy to travel to set up and support our London and New York teams
- Strong operator mindset, organised, practical, and reliable
- High standards, sharp eye for detail, and pride in how things look and feel
- Strong at vendor management and budget control
- Comfortable working autonomously and taking ownership
- Sharp communicator who can work across all levels of the business
How we work
We’re an office-first company. We believe being together helps us move faster, collaborate better, and build stronger teams. This role is central to making that model work. Our offices should feel energising, efficient, and ready for high-performing teams every day. We move fast, and we expect the same from this role.
What you can expect
- Ownership of a highly visible global function
- Direct impact on how our teams experience work every day
- Opportunity to launch and shape new offices as we scale internationally, including London and New York
- Competitive compensation and meaningful equity
- Fast-paced environment with real responsibility
Why Wordsmith
We’re growing quickly, hiring ambitious people, and building a company designed for long-term success. Workplace quality is not a side issue here. It’s part of how we perform. If you want to build environments that help great people do their best work, this is the best place to do it.
Global Office and Facilities Manager in Edinburgh employer: Wordsmith
Contact Detail:
Wordsmith Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Global Office and Facilities Manager in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Wordsmith or similar companies. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the unexpected! In a fast-paced environment like Wordsmith, things can change quickly. Be ready to showcase your problem-solving skills during interviews by sharing examples of how you've tackled challenges in previous roles.
✨Tip Number 3
Show off your passion for workplace culture! When you apply through our website, highlight your experience in creating energising environments. We want to see how you can contribute to making our offices the best places for high-performing teams.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in the interviewer's mind as they make their decision.
We think you need these skills to ace Global Office and Facilities Manager in Edinburgh
Some tips for your application 🫡
Show Your Passion: When writing your application, let your enthusiasm for the role shine through. We want to see that you’re genuinely excited about creating amazing office environments and supporting high-performing teams.
Tailor Your Experience: Make sure to highlight your relevant experience in facilities management or office operations. We’re looking for someone who can hit the ground running, so connect your past roles to what we need at Wordsmith.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and make it easy for us to see why you’re the right fit for this fast-paced role.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Wordsmith
✨Know the Company Inside Out
Before your interview, dive deep into Wordsmith's mission and values. Understand how they automate legal processes and the importance of creating high-quality office environments. This knowledge will help you connect your experience with their needs.
✨Showcase Your Hands-On Experience
Be ready to discuss specific examples from your past roles where you've successfully managed facilities or launched offices. Highlight your ability to respond quickly to issues and maintain high standards, as this is crucial for the fast-paced environment at Wordsmith.
✨Demonstrate Your Organisational Skills
Prepare to talk about how you build scalable systems and processes. Share your strategies for vendor management and budget control, as these are key aspects of the Global Office & Facilities Manager role. Use concrete examples to illustrate your organisational prowess.
✨Communicate Effectively
Since you'll be working across various teams, practice articulating your thoughts clearly and confidently. Be prepared to discuss how you can collaborate with People, IT, and leadership to enhance employee experience and workplace culture at Wordsmith.