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For Companies At a Glance
- Tasks: Manage global office operations and create energising workspaces for high-performing teams.
- Company: Fast-growing AI company revolutionising in-house legal processes.
- Benefits: Competitive salary, equity, and the chance to shape new offices globally.
- Other info: Dynamic role with opportunities for international travel and career growth.
- Why this job: Make a direct impact on workplace culture and team performance.
- Qualifications: Experience in facilities management and a strong drive to excel.
The predicted salary is between 50000 - 65000 £ per year.
Most legal teams are drowning. They’re buried under internal questions, contract reviews, policy approvals, and constant fire drills. Wordsmith is the AI command centre for in-house legal. We automate the chaos: intake, Q&A, redlines, drafting, and research, so legal teams can operate at the speed of business. We’re growing quickly across Edinburgh, London, New York, and beyond. As we scale, our physical environments matter. Great offices help great teams move faster, collaborate better, and do their best work. We’re looking for someone to build and run that experience globally.
The Role
We’re hiring a Global Office & Facilities Manager to own our offices and workplace operations across multiple locations. You’ll ensure our spaces run smoothly, feel high quality, and support a high-performance, office-first culture. This includes day-to-day facilities management, office launches, vendor management, health & safety, workplace experience, and scaling systems as we grow. Edinburgh is your base, but expect to travel to launch and support our other sites including London and New York. This is a hands-on, high-tempo role for someone with serious drive. You’ll be the person we call when something needs sorting, and you’ll take pride in creating environments where world-class teams can do their best work.
What you’ll do
- Own day-to-day facilities and workplace operations across our offices in Edinburgh, London, and New York
- Ensure offices are safe, well-run, organised, and consistently high standard
- Manage vendors including cleaning, maintenance, security, catering, utilities, and landlords
- Lead office openings, moves, expansions, and fit-out projects
- Build scalable workplace systems, processes, and budgets
- Partner with People, IT, and leadership on onboarding, events, and employee experience
- Maintain compliance across health & safety, workplace regulations, and risk controls
- Respond quickly to issues and keep disruption to a minimum
- Continuously improve how our spaces look, feel, and function
What we’re looking for
- Serious energy, drive, and hustle. You want to own this and run with it
- Bias to action. You move fast and respond quickly when things need sorting, including out of hours when it matters
- Experience managing offices or facilities in a fast-growing company
- Multi-site or international experience preferred, and happy to travel to set up and support our London and New York teams
- Strong operator mindset, organised, practical, and reliable
- High standards, sharp eye for detail, and pride in how things look and feel
- Strong at vendor management and budget control
- Comfortable working autonomously and taking ownership
- Sharp communicator who can work across all levels of the business
How we work
We’re an office-first company. We believe being together helps us move faster, collaborate better, and build stronger teams. This role is central to making that model work. Our offices should feel energising, efficient, and ready for high-performing teams every day. We move fast, and we expect the same from this role.
What you can expect
- Ownership of a highly visible global function
- Direct impact on how our teams experience work every day
- Opportunity to launch and shape new offices as we scale internationally, including London and New York
- Competitive compensation and meaningful equity
- Fast-paced environment with real responsibility
Why Wordsmith
We’re growing quickly, hiring ambitious people, and building a company designed for long-term success. Workplace quality is not a side issue here. It’s part of how we perform. If you want to build environments that help great people do their best work, this is the best place to do it.
Global Office and Facilities Manager employer: Wordsmith AI
Contact Detail:
Wordsmith AI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Global Office and Facilities Manager
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those already working at Wordsmith. A friendly chat can give you insider info and maybe even a referral. Don’t be shy; we love connecting with passionate folks!
✨Tip Number 2
Prepare for the interview by knowing our company inside out. Familiarise yourself with our mission, values, and recent projects. Show us you’re not just another candidate but someone who genuinely cares about what we do and how we do it.
✨Tip Number 3
Be ready to showcase your problem-solving skills. We want to see how you handle challenges, especially in fast-paced environments. Think of examples from your past experiences where you made a real impact – we love a good story!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you note can go a long way. It shows your enthusiasm and keeps you fresh in our minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the role!
We think you need these skills to ace Global Office and Facilities Manager
Some tips for your application 🫡
Show Your Passion: When writing your application, let your enthusiasm for the role shine through. We want to see that you’re genuinely excited about creating amazing office environments and supporting high-performance teams.
Tailor Your CV: Make sure your CV is tailored to highlight your experience in facilities management and any relevant international exposure. We love seeing how your past roles have prepared you for this fast-paced environment.
Be Clear and Concise: Keep your application clear and to the point. We appreciate straightforward communication, so make sure you articulate your skills and experiences without unnecessary fluff.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity to shape our global office experience.
How to prepare for a job interview at Wordsmith AI
✨Know the Company Inside Out
Before your interview, dive deep into Wordsmith's mission and values. Understand how they automate legal processes and why that matters. This will help you connect your experience in facilities management to their goals, showing that you're not just a fit for the role but also for the company culture.
✨Showcase Your Hands-On Experience
Be ready to discuss specific examples from your past roles where you've successfully managed office operations or led projects. Highlight your ability to respond quickly to issues and maintain high standards, as this aligns perfectly with what Wordsmith is looking for in a Global Office & Facilities Manager.
✨Demonstrate Your Organisational Skills
Prepare to talk about how you build scalable systems and processes. Bring examples of how you've managed vendor relationships and budgets effectively. This will show that you have the strong operator mindset they desire and can handle the fast-paced environment at Wordsmith.
✨Communicate Clearly and Confidently
As a sharp communicator, you'll need to convey your ideas clearly during the interview. Practice articulating your thoughts on how to create energising and efficient workspaces. This will demonstrate your ability to work across all levels of the business, which is crucial for this role.