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- Tasks: Support project management teams with essential administrative tasks and documentation.
- Company: Join a leading global technology solutions company focused on innovation and efficiency.
- Benefits: Enjoy competitive salary, generous leave, private healthcare, and a cycle to work scheme.
- Why this job: Make a significant impact while growing your career in a supportive, forward-thinking environment.
- Qualifications: Attention to detail, proficiency in Microsoft Office, and prior PMO experience required.
- Other info: Ideal for those passionate about project management and looking to develop their skills.
The predicted salary is between 28800 - 43200 £ per year.
Are you a meticulous and driven individual with a passion for working with project management teams? A leading global technology solutions company is in search of a dedicated Project Management Office (PMO) Administrator. This role offers the opportunity to provide essential administrative support to ensure the successful delivery of projects.
Role Overview: Reporting to the Project Delivery Manager, the PMO Administrator will be instrumental in enhancing the efficiency and uniformity of the Projects Department.
Key responsibilities include:
- Collaboration: Work with various departments to define, prioritise, and support projects.
- Resource Planning: Assist in forecasting and planning resource requirements.
- Quality Control: Ensure deliverables meet company standards and contain accurate information.
- Project Documentation: Maintain project lists and SharePoint sites.
- Document Control: Manage project portals and upload necessary documentation.
- Training Support: Organise and document training and personal development within the department.
- Health & Safety: Ensure all certifications are up to date and report any issues.
- Gantt Charts: Update and replan project timelines with Project Managers.
- Sub-Contractor Management: Keep sub-contractor documentation current.
- Invoicing: Coordinate with finance to ensure timely invoicing.
- Procurement: Assist in procurement planning and ensure timely equipment orders.
- Deliveries: Facilitate and optimise deliveries and site pick-ups.
- Scope Management: Keep project scopes accurate and up to date.
- Project Handover: Ensure quality information is passed to the service team.
- Service Pipeline: Maintain a document forecasting project completions.
- Commercial Invoices: Assist in their creation.
- Variations: Capture and relay information for variations.
- Risk Management: Identify and report potential risks.
- Reporting: Produce and update management reports.
- Additional Support: Assist the Projects Lead as required.
Essential Criteria:
- Attention to detail and methodical record-keeping.
- Proficiency in Microsoft Office applications.
- Strong interpersonal and communication skills.
- Understanding of project scheduling and deliverables.
- Prior PMO experience.
Desirable Criteria:
- Experience in the Audio Video or Construction industry.
- Familiarity with commercial aspects, including invoices.
- Experience with online project portals such as Aconex, Procore, Asite, or 4Projects.
Benefits:
- Competitive Salary: Reflective of your skills and experience.
- Generous Leave: Enjoy 23 days of holiday plus bank holidays.
- Health and Wellbeing: Private healthcare with Vitality after a 6-month probation period.
- Financial Security: Workplace pension scheme.
- Sustainable Commuting: Cycle to work scheme.
- Work-Life Balance: Standard working hours from Monday to Friday, 9.00am to 5.30pm.
This role is perfect for someone looking to make a significant impact and grow a career within a supportive and forward-thinking team.
PMO Administrator employer: Woop ltd
Contact Detail:
Woop ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PMO Administrator
✨Tip Number 1
Familiarise yourself with project management tools and methodologies. Since the role involves working with various departments and managing project documentation, having a solid understanding of tools like Gantt charts and online project portals will give you an edge.
✨Tip Number 2
Network with professionals in the PMO field. Attend industry events or join relevant online forums to connect with others who work in project management. This can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Showcase your attention to detail in your interactions. Whether it's during networking or interviews, demonstrate your methodical approach by discussing how you've successfully managed documentation or quality control in past roles.
✨Tip Number 4
Research the company’s projects and values. Understanding their current initiatives and how they align with your skills can help you articulate how you can contribute to their success during discussions with the hiring team.
We think you need these skills to ace PMO Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the PMO Administrator role. Emphasise your attention to detail, proficiency in Microsoft Office, and any prior PMO experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for project management and your ability to support project teams. Mention specific examples of how you've contributed to project success in previous roles.
Highlight Relevant Skills: In your application, clearly outline your interpersonal and communication skills, as well as your understanding of project scheduling and deliverables. These are essential for the role and should be front and centre.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a PMO Administrator.
How to prepare for a job interview at Woop ltd
✨Showcase Your Attention to Detail
As a PMO Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped improve project outcomes or streamline processes.
✨Demonstrate Your Communication Skills
Strong interpersonal skills are essential for this role. During the interview, highlight instances where you effectively collaborated with different teams or departments to achieve project goals.
✨Familiarise Yourself with Project Management Tools
If you have experience with online project portals like Aconex or Procore, make sure to mention it. If not, do some research on these tools and be ready to discuss how you would adapt to using them in your role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding risk management and resource planning. Think of scenarios where you successfully identified risks or managed resources effectively, and be ready to share those stories.
