At a Glance
- Tasks: Coordinate vehicle servicing and repairs for a diverse HGV fleet.
- Company: Leading logistics provider in the UK and Ireland with a focus on reliability.
- Benefits: Competitive salary, healthcare plan, generous leave, and ongoing development opportunities.
- Other info: Supportive team culture with excellent career growth potential.
- Why this job: Join a fast-paced environment and make a real impact on fleet operations.
- Qualifications: Strong admin skills and experience in vehicle maintenance coordination.
The predicted salary is between 31500 - 38500 £ per year.
Department: Workshop
Reporting to: Workshop & Repairs Manager / Fleet Administration Compliance Manager
Location: Ballynure
Contract type: Full-time, Permanent
Salary: Competitive
Working Hours: Monday to Friday - 08.30 to 17:00
About Us: As one of the UK & Ireland's leading logistics providers, we work across a wide variety of industry sectors as the trusted logistics provider for many leading manufacturers, retailers and distributors in the UK, Ireland and across Europe. With continued investment in our infrastructure, equipment, and technology we deliver a customer experience defined by reliability, value and peace of mind.
Your New Opportunity: Due to continued fleet growth we are seeking a highly organised and proactive Fleet Service & Maintenance Administrator to join our Fleet team. This role is responsible for managing external service, maintenance and repair bookings for a large and diverse HGV fleet, ensuring vehicles remain compliant, roadworthy and available for operation. Working closely with external workshops, service providers, drivers and internal stakeholders, you will coordinate planned servicing, arrange repairs, monitor vehicle downtime and maintain accurate maintenance records. This is an excellent opportunity for someone with strong administrative and coordination skills who enjoys working in a fast-paced transport environment.
What This Role Involves:
- Schedule and coordinate routine vehicle servicing and inspections.
- Arrange bookings with external workshops and maintenance providers.
- Monitor vehicle maintenance schedules and ensure services are completed on time.
- Coordinate and track vehicle repairs, defects and breakdown work.
- Liaise with drivers, operations and suppliers regarding vehicle availability.
- Update fleet management systems with service and repair information.
- Raise purchase orders and process maintenance-related documentation.
- Monitor supplier performance and vehicle downtime.
- Ensure maintenance records are accurate and audit ready.
- Assist with compliance requirements relating to fleet maintenance and roadworthiness.
- Support the wider Fleet team with general administration duties.
What You'll Need:
Essential Criteria:
- Strong administrative skills, including scheduling, record keeping and supplier liaison.
- Previous experience coordinating vehicle servicing, maintenance and repair activities within a vehicle dealership, workshop, fleet maintenance operation, or similar automotive environment.
- Strong organisational and planning skills.
- Excellent communication and customer service skills.
- Ability to work under pressure and manage competing priorities.
Desirable Criteria:
- Experience within transport, logistics or fleet environments.
- Knowledge of HGV servicing and maintenance processes.
- Experience using fleet management or vehicle maintenance systems.
- Understanding of Operator Licence compliance requirements.
What You'll Get: In return for your commitment and contribution, you'll benefit from:
- Competitive salary
- Healthcare Cash Plan
- Employee Assistance Programme
- Generous annual leave entitlement
- Ongoing learning and development
- Company wellbeing initiatives
- Free on-site parking
- Modern office facilities
- Supportive, collaborative working environment
Click Apply to upload your CV or complete our online application form.
If you would like more information about the role call Woodside Logistics Group is committed to having an inclusive workplace where every team member feels they belong. If you require accommodations to be made during the recruitment process or have questions relating to accessibility, please contact us.
Please note: Employment with Woodside Logistics Group is conditional upon successfully completing our pre-employment screening process, including a drugs and alcohol test. You are encouraged to submit your application as soon as possible, as we reserve the right to close this vacancy early should we receive a sufficient number of suitable applications. Where the number of applications received exceeds the anticipated volume, the Company reserves the right to enhance the shortlisting criteria in order to facilitate the selection process. Applicants are expected to disclose any unspent criminal convictions during the recruitment process. Having a criminal record will not necessarily prevent employment, and all disclosures will be considered fairly in accordance with the nature of the role and applicable legislation.
To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.
Fleet Service & Maintenance Administrator in Ballyclare employer: Woodside Logistics Group
Woodside Logistics Group is an exceptional employer, offering a competitive salary and a range of benefits including a fully funded health plan and opportunities for personal development. Our inclusive work culture fosters teamwork and growth, making Ballynure an ideal location for those looking to thrive in the logistics industry while contributing to our commitment to quality service and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Service & Maintenance Administrator in Ballyclare
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Woodside Logistics Group and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Woodside Logistics Group!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Woodside Logistics Group keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Fleet Service & Maintenance Administrator in Ballyclare
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Woodside Logistics Group:This is your chance to really connect with the team at Woodside Logistics Group. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Woodside Logistics Group
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Woodside Logistics Group.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Woodside Logistics Group that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Woodside Logistics Group. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
