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- Tasks: Assist with processing invoices and payments while maintaining accurate financial records.
- Company: Woods, part of Fläkt Group, is a leading manufacturer in HVAC solutions since 1909.
- Benefits: Enjoy competitive pay, 25 days holiday, employee discounts, and a supportive work environment.
- Why this job: Join a dynamic team that values ambition, teamwork, and personal growth in a global company.
- Qualifications: GCSE or equivalent; experience in accounts payable and proficiency in accounting software preferred.
- Other info: Flexible part-time role with opportunities for learning and development.
Job Title: Accounts Payable assistant – Part Time
Department: Finance
Location: Colchester
The Woods business was established in 1909 and continues to manufacture in Colchester, United Kingdom. We have around 250 people across all business functions from sales through design and product assembly & testing, as well as businesses in USA, UK, Germany & Singapore.
Woods is a brand of Fläkt Group which is an international leader in wider HVAC products, systems, services, and solutions. As part of the wider group, Woods products are sold into multiple global applications through various routes to market including Group Companies, Agents & Distributors, Key Accounts as well as direct B2B.
The Colchester site is also the Centre of Excellence for the group for all Axial, Air Movement and Fire Safety products and serves to enable product & system sales in Building Services, Industrial, Original Equipment, and Tunnel & Metro applications globally. Our brand and product range is internationally recognised and flexible, from short-lead-time standard products through to technically complex design-to-order products. Manufacturing activities on site in Colchester include Assembly, Product Test, Stamping, Machining, Fabrication, and metal forming.
At Woods Air Movement, our culture and values are at our core:
- Ambition: We set ambitious targets, going the extra mile to achieve them and strive for excellence in everything that we do.
- Entrepreneurship: We challenge the status quo and are proactive in finding ways to achieve our objectives. We take initiative, work sustainability, getting things done efficiently and effectively.
- Accountability: We say what we deliver, and we deliver what we say. We behave with integrity and have a strong moral compass.
- Teamwork: We work together as a team, are transparent, inclusive, and leverage the diverse resources we have in the Group.
MainPurposeofRole
The Accounts Payable Assistant will support the Finance function by processing invoices, verifying payments, and maintaining accurate records, ensuring timely and accurate payments to suppliers.
Main Duties & Responsibilities
This job description is not regarded to be totally exhaustive of all duties and activities required by the post. The post is subject to the needs of the business and will develop and change in line with prevailing market conditions, competition and development of the territory.
- Invoice & Expense Processing
- Receiving, verifying and processing invoices from suppliers.
- Ensuring invoices are accurate and match purchase orders.
- Verifying invoice details, such as amounts discounts and terms.
- Coding invoices to the correct accounts and cost centres.
- Payment Processing
- Preparing payments for invoices, reconciling to supplier statements and ensuring they are processed on time.
- Making payments to suppliers via various payment methods (e.g. BACS/Bank transfers).
- Record Keeping:
- Maintain accurate records of invoices, payments and related documents.
- Organising and filing documents and payment records.
- Setting up new supplier accounts
- Updating the accounts payable ledger.
- Other Duties:
- Respond to vendor enquiries regarding payments.
- Processing expenses through SAP Concur.
- Preparing reports and statements related to accounts payable.
- Supporting other finance functions as needed.
Person Specification/Profile
- GCSE or equivalent with professional accounting qualifications being a plus.
- Prior experience in accounts payable or bookkeeping.
- Proficiency in accounting software (e.g., Microsoft Dynamics), Microsoft Excel, and other relevant software.
- Strong attention to detail, accuracy, organizational skills, and the ability to work independently and as part of a team.Proven experience managing a budget.
- Understanding of accounting principles, particularly those related to accounts payable.
- Ability to handle confidential information and maintain a professional demeanour.
In Return We Offer The Following Package
- Competitive salary
- 25 days Holiday – Pro Rata
- Christmas Shutdown
- 4% Pension Scheme
- Life Assurance Scheme
- Company Sick Pay Scheme
- Enhanced Family Friendly Benefits
- Employee Discount Scheme
- Holiday Purchase Scheme
- Free Tea & Coffee
- Cycle to Work scheme
- Woods Sports & Social Club (voluntary option to take part in events/activities for an additional small charge)
- Long Service Awards
- Free Car Parking
- Employee Assistance Programme & Access to Mental Health Support
- Learning and Development Opportunities
Equal Opportunities:We are an equal opportunities employer, recruiting individuals on their suitability for the role, qualifications and experience. We welcome applications from all communities and backgrounds.
Due to limits on sponsorship allocations, we are not currently able to offer sponsorship for this position. Therefore, applicants who do not have the right to work in the UK, and/or require visa sponsorship to continue working in the UK, cannot be considered for this role.
No recruitment agencies please
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Accounts Payable Assistant - Part Time employer: Woods Air Movement
Contact Detail:
Woods Air Movement Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant - Part Time
✨Tip Number 1
Familiarise yourself with the specific accounting software mentioned in the job description, such as Microsoft Dynamics and SAP Concur. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your knowledge of accounting principles, especially those related to accounts payable. Being able to discuss these principles confidently will demonstrate your understanding and suitability for the role.
✨Tip Number 3
Prepare examples from your past experiences that showcase your attention to detail and organisational skills. Be ready to discuss how you've successfully managed invoices or payments in previous roles.
✨Tip Number 4
Research Woods and its culture before the interview. Understanding their values of ambition, entrepreneurship, accountability, and teamwork will help you align your answers with what they are looking for in a candidate.
We think you need these skills to ace Accounts Payable Assistant - Part Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable or bookkeeping. Emphasise your proficiency in accounting software and any specific skills that match the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention how your values align with Woods' culture, particularly around ambition, accountability, and teamwork.
Highlight Attention to Detail: In your application, provide examples that demonstrate your strong attention to detail and organisational skills. This is crucial for processing invoices and maintaining accurate records.
Showcase Relevant Qualifications: If you have GCSEs or professional accounting qualifications, make sure to mention them. Highlight any experience with Microsoft Dynamics or SAP Concur, as these are relevant to the role.
How to prepare for a job interview at Woods Air Movement
✨Know Your Numbers
As an Accounts Payable Assistant, you'll be dealing with invoices and payments regularly. Brush up on your accounting principles and be prepared to discuss how you ensure accuracy in your work. Mention any specific software you've used, like Microsoft Dynamics or SAP Concur.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail. Be ready to provide examples of how you've caught errors in invoices or maintained accurate records in previous positions. Highlight your organisational skills and how they contribute to your efficiency.
✨Showcase Your Teamwork Skills
Woods values teamwork highly. Prepare to discuss how you've collaborated with others in past roles, especially in finance-related tasks. Share instances where you supported colleagues or contributed to team goals.
✨Prepare for Vendor Interaction Scenarios
You'll likely need to respond to vendor enquiries regarding payments. Think of examples where you've handled similar situations, demonstrating your professionalism and ability to maintain confidentiality while resolving issues.
