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- Tasks: Handle secretarial duties and support a dynamic healthcare team.
- Company: Join Woodley Centre Surgery, a modern practice in a vibrant town.
- Benefits: Gain valuable experience in a supportive environment with excellent transport links.
- Other info: Be part of a multi-disciplinary team and embrace career growth opportunities.
- Why this job: Make a real difference in patient care while developing your administrative skills.
- Qualifications: Strong communication skills and familiarity with medical terminology preferred.
The predicted salary is between 29970 - 36483 £ per year.
To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team. Duties can include, but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies. Furthermore, duties can also include supporting the administration teams as required.
To be responsible for SNOMED CT coding of relevant information into patients' electronic healthcare records on the clinical system, adhering to the organisation's coding policy. The post-holder will be an integral part of the general practice team.
Main duties of the job:- Type letters, reports and associated documentation as required and within the specified timescales as appropriate for the referral.
- Liaise with external agencies such as hospitals and community services, ensuring referrals are processed efficiently.
- Manage all enquiries in an effective manner.
- Maintain an accurate referrals database.
- Action all incoming email within a timely manner.
- Process calling letters as requested.
- Scan documentation and attach scanned documents to patients' healthcare records.
- Accurately input and code SNOMED CT data on the clinical IT system.
- Process referrals using the electronic referral system (ERS).
- Process requests for information i.e., insurance/solicitors letters and DVLA forms.
- Answer incoming phone calls, transferring calls or dealing with the caller's request appropriately.
- Support all clinical staff with general administrative tasks as requested.
- Maintain a clean, tidy, effective working area at all times.
- Be aware of duties and responsibilities regarding current legislation and adhere to practice policies and procedures on Safeguarding Adults and Safeguarding Children.
- Undertake all mandatory training and induction programmes.
- Contribute to and embrace the spectrum of clinical governance.
About us: Woodley Centre Surgery is a modern, well-equipped practice located in the vibrant town of Woodley, with excellent transport links to Reading and the wider Thames Valley. We are an established training practice comprising of two surgeries. We are providing medical services to a list of 13,700 patients across the two sites, with a multi-disciplinary team of GPs, Paramedic, PNs, Pharmacist and Pharmacy Technicians, HCAs, Health and Well-Being team and a supportive non-clinical team.
Person Specification:- Excellent communication and IT skills.
- Experience of working in General Practice and medical terminology.
- Disclosure and Barring Service Check.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Medical Secretary in Reading employer: Woodley Centre Surgery
Contact Detail:
Woodley Centre Surgery Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector and let them know you're on the lookout for a Medical Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your medical terminology and understanding the specific duties of a Medical Secretary. We recommend practising common interview questions with a friend to boost your confidence and ensure you can articulate your skills effectively.
✨Tip Number 3
Don’t forget to showcase your IT skills! Familiarise yourself with electronic referral systems and SNOMED CT coding, as these are crucial for the role. Being able to discuss your experience with these tools will definitely give you an edge during interviews.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We make it easy for you to submit your application directly, and it shows you're serious about joining our team at Woodley Centre Surgery. Let's get you started on this exciting journey!
We think you need these skills to ace Medical Secretary in Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in secretarial and administrative roles, especially in a medical setting. We want to see how your skills match the job description, so don’t be shy about showcasing your expertise!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Woodley Centre Surgery. Mention specific duties from the job description that excite you and how you can contribute to our multidisciplinary team.
Show Off Your IT Skills: Since this role involves processing information and using clinical IT systems, make sure to mention any relevant software or systems you’ve worked with. We love candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our practice!
How to prepare for a job interview at Woodley Centre Surgery
✨Know Your Stuff
Familiarise yourself with medical terminology and the specific duties of a Medical Secretary. Brush up on SNOMED CT coding and the electronic referral system, as these are crucial for the role. Being able to discuss these topics confidently will show that you're prepared and knowledgeable.
✨Showcase Your Communication Skills
Since the job involves liaising with various team members and external agencies, practice articulating your thoughts clearly. Prepare examples of how you've effectively managed enquiries or communicated in previous roles. This will demonstrate your ability to handle the communication demands of the position.
✨Demonstrate Organisational Skills
Be ready to discuss how you manage your time and keep tasks organised. You might want to share specific strategies or tools you use to maintain an accurate referrals database or process information efficiently. This will highlight your ability to thrive in a busy environment.
✨Embrace Teamwork
As an integral part of the general practice team, it's important to convey your collaborative spirit. Think of examples where you've worked well within a team, supported colleagues, or contributed to a positive work environment. This will show that you understand the importance of teamwork in healthcare settings.