TheRole
TheReceptionist and Administrative Assistant is often the first point of contactfor visitors, families and professionals. The role combines a welcomingreception service with accurate and responsive administration, helping theschool to operate smoothly and professionally.
Thepostholder will work across a broad range of school processes, includingcommunication, pupil administration, attendance, policies, data, transport,operational support and coordination of meetings and documentation. The rolerequires excellent organisation, confidentiality, sound judgement and theability to manage competing priorities.
This is avaried role in a specialist school environment. The successful candidate willbe positive, adaptable, calm under pressure and committed to supporting thewider school community.
Key responsibilities:
Reception
- Greetvisitors and parents warmly, creating a positive first impression.
- Managecalls and messages promptly and professionally.
- Oversee visitor sign-in,identification checks and compliance with the school’s safeguarding procedures.
- Keepreception tidy and organised, handling post and deliveries efficiently.
Communication & Support
- Prepareand distribute letters, posters, newsletters, and certificates.
- Assiststaff with helpdesk requests, photocopying, and general admin support.
- Maintainschool calendars and assist with scheduling.
Administrative
- Managepupil attendance records and update systems accurately.
- Coordinatelunch menus, dietary needs, and weekly fruit/milk orders.
- UpdateSharePoint sites and monitor form submissions.
- Organisephotography for staff, pupils, and school events.
- Liaisewith transport providers and handle route changes or emergencies.
- Completefiling, scanning, and maintain records.
- Maintain the school policy schedule,ensuring policies are reviewed, updated, amended and published within requiredtimescales, and communicate policy updates and changes to staff via theWoodlands Staff Site.
- Provide administrative supportacross the school’s operational functions, including Finance, Health and Safetyand HR.
- Coordinate and administer EHCP, SENDand wider pupil processes, including scheduling meetings, maintaining accuratepupil records and databases, preparing and distributing documentation, updatingstatutory information systems, monitoring actions and deadlines, and ensuringpupil information is accurate, up to date and compliant with local authorityrequirements.
- Support the school’s dataadministration processes by maintaining accurate records, systems anddatabases, ensuring compliance with UK GDPR, confidentiality requirements andthe school’s data retention procedures
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Receptionist and Administrative Assistant employer: Woodlands School
The Woodlands School is an exceptional employer that prioritises the well-being and development of both its staff and pupils. With a supportive work culture, opportunities for professional growth, and a commitment to inclusivity, working at our Milton Keynes campus allows you to make a meaningful impact in the lives of children with autism. Join us in creating a nurturing environment where every day brings rewarding experiences and the chance to contribute to a brighter future.
