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- Tasks: Support our Family team with administrative tasks and ensure smooth operations.
- Company: Join Woodfines, a friendly firm that values its staff and clients.
- Benefits: Competitive salary, flexible working, 26 days holiday, and wellbeing support.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Experience in a legal setting and strong organisational skills required.
- Other info: Great career progression opportunities and a focus on work/life balance.
The predicted salary is between 36000 - 60000 £ per year.
Location: Bedford
Contract type: Permanent
Hours: Full time
Salary: Competitive
We are looking for a talented, friendly and enthusiastic individual to join our firm as a Team Assistant based in our Bedford office, working within our Family team. Please note this role will require travel to our Milton Keynes office.
If you have previous experience working as a Team Assistant or Legal Secretary and are looking to strengthen your knowledge and experience further, this role could be exactly what you're looking for!
At Woodfines, we put YOU first. We pride ourselves on our friendly, approachable attitude towards our staff and clients. We offer competitive salaries, flexible working and genuine progression opportunities, supporting you to achieve your goals while maintaining a great work/life balance.
If you share our vision for delivering excellent service to our clients while progressing your own personal development in a welcoming and supportive environment, then we would love to welcome you into our firm.
Responsibilities:
- Dealing with the administrative aspects of the matter from file opening to file closing, including all compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters, payment requests, archiving.
- Transcribing dictation.
- Scanning and allocating post to matter file in SOS.
- Notifying lawyers of all incoming communications.
- Management of outgoing paper-based post.
- Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS.
- Management of document release requests.
- Keeping lawyers up to date on the progress of tasks, communicating always to manage expectations and meet all deadlines.
- Extensive diary and inbox management for lawyers.
- Assist with office management duties when needed, which will include stationery ordering, printing, copying and reception cover during absences.
- Taking reception overflow calls.
- Working as one firm, covering for other TAs when absent.
- Undertake Department Specific duties where applicable.
Requirements:
- Experience working within a Legal environment.
- A good understanding of the Solicitors Accounts Rules.
- Advanced IT skills including Microsoft Office.
Personal Skills:
- Excellent attention to detail, organisational and communication skills.
- Great time management skills.
- Self-motivated, outgoing and proactive.
- Calm under pressure.
What can we offer you?
- Pay: We value our employees; our salaries reflect this.
- Bonus: We recognise and reward all of your hard work.
- Holidays: Use your 26 days holiday (plus bank holidays) however you like!
- Flexibility: We are open to your suggestions regarding work/life balance.
- Birthday Off & Voucher: Take the day off on your birthday!
- Pension: To help out your future self.
- Life insurance: Support for your loved ones, just in case.
- Income protection: If you get sick, we guarantee a % of your salary for up to 2 years.
- Vitality health insurance: We support you to be your happy and healthy self!
- Medicash healthcare cash plan: Everyday healthcare needs covered.
- Wellbeing support: Including Calm premium, 24/7 employee helpline and general lifestyle assistance.
You may also have experience in the following roles: Legal Assistant, Probate Assistant, Wills and Probate Administrator, Estate Administration Assistant, Legal Secretary, Legal Administrator, Trust Administrator, Private Client Assistant, Legal Support Assistant, etc.
Team Assistant Family in Luton employer: Woodfines Solicitors
Contact Detail:
Woodfines Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant Family in Luton
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who might know someone at Woodfines. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching Woodfines and their Family team. Show us you’re genuinely interested in the role and how you can contribute to our friendly environment.
✨Tip Number 3
Practice common interview questions and have examples ready that showcase your organisational skills and attention to detail. We love hearing about how you've tackled challenges in the past!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re keen on joining our team at Woodfines.
We think you need these skills to ace Team Assistant Family in Luton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Team Assistant role. Highlight any relevant experience in a legal environment and showcase your organisational skills. We want to see how you can bring your unique flair to our Family team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you're a great fit for Woodfines. Don’t forget to mention your proactive attitude and how you can contribute to our friendly environment.
Show Off Your IT Skills: Since advanced IT skills are a must, make sure to highlight your proficiency with Microsoft Office and any other relevant software. We love tech-savvy candidates who can help us streamline our processes!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team at Woodfines!
How to prepare for a job interview at Woodfines Solicitors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant in a legal environment. Familiarise yourself with tasks like file management, compliance, and diary management. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your attention to detail and time management skills, as these are crucial for the role. Consider preparing a brief story about a time you successfully juggled competing priorities.
✨Communicate Clearly and Confidently
Effective communication is key in this role, so practice articulating your thoughts clearly. Be prepared to answer questions about how you would handle various scenarios, such as managing incoming communications or keeping lawyers updated on tasks. This will showcase your proactive approach and ability to manage expectations.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the team culture, progression opportunities, or specific challenges the Family team faces. This shows your enthusiasm for the role and helps you gauge if the firm aligns with your career goals.
