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- Tasks: Support the Commercial Property team with administrative tasks and document management.
- Company: Join Woodfines, a friendly firm that values its staff and clients.
- Benefits: Competitive salary, 26 days holiday, flexible working, and health insurance.
- Why this job: Enhance your skills in a supportive environment while enjoying a great work/life balance.
- Qualifications: Experience as a Team Assistant or Legal Secretary, with strong IT and communication skills.
- Other info: Opportunities for personal development and genuine career progression.
The predicted salary is between 24000 - 27000 £ per year.
Location: Bedford
Contract type: Permanent
Hours: Full time
Salary: £24,000 to £27,000 per annum
We are looking for a talented, friendly and enthusiastic individual to join our firm as a Team Assistant based in our Bedford office, working within our Commercial Property team. If you have previous experience working as a Team Assistant or Legal Secretary and are looking to strengthen your knowledge and experience further, this role could be exactly what you're looking for!
At Woodfines, we put YOU first, we pride ourselves on our friendly, approachable attitude towards our staff and clients. We offer competitive salaries, flexible working and genuine progression opportunities, supporting you to achieve your goals, whilst maintaining a great work/life balance.
If you share our vision for delivering excellent service to our clients, whilst progressing your own personal development, in a welcoming and supportive environment, then we would love to welcome you into our firm.
What will your responsibilities be?
- Dealing with the administrative aspects of the matter from file opening to file closing to include all compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters, payment requests, archiving.
- Transcribing dictation.
- Scanning and allocating post to matter file in SOS.
- Notifying lawyers of all incoming communications.
- Management of outgoing paper-based post.
- Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS.
- Management of document release requests.
- Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
- Extensive diary and inbox management for lawyers.
- Assist with office management duties when needed which will include stationery ordering, printing, copying and reception cover during absences.
- Taking reception overflow calls.
- Working as one firm, covering for other TAs when absent.
- Undertake Department Specific duties where applicable.
Does your previous experience include:
- Experience working within a Commercial Property department.
- A good understanding of the Solicitors Accounts Rules.
- Advanced IT skills including Microsoft Office.
Do you have the following personal skills?
- Excellent attention to detail, organisational and communication skills.
- Great time management skills.
- Self-motivated, outgoing and proactive.
- Calm under pressure.
What can we offer you?
- Pay. We value our employees, our salaries reflect this.
- Bonus. We recognise and reward for all of your hard work.
- Holidays. Use your 26 days holiday (plus bank holidays) however you like!
- Flexibility. We are open to your suggestions regarding work/life balance.
- Birthday Off & Voucher. Take the day off on your birthday!
- Pension. To help out your future self.
- Life insurance. Support for your loved ones, just in case.
- Income protection. We guarantee a % of your salary for up to 2 years if you get sick.
- Vitality health insurance. We support you to be your happy and healthy self!
- Medicash healthcare cash plan. Everyday healthcare needs covered.
- Wellbeing support. Including Calm premium, 24/7 employee helpline and general lifestyle assistance.
You may also have experience in the following roles: Legal Assistant, Probate Assistant, Wills and Probate Administrator, Estate Administration Assistant, Legal Secretary, Legal Administrator, Trust Administrator, Private Client Assistant, Legal Support Assistant, etc.
Team Assistant - Commercial Property in Bedford employer: Woodfines Solicitors
Contact Detail:
Woodfines Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant - Commercial Property in Bedford
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Just keep it short and sweet, and reiterate your interest in the position.
✨Tip Number 4
Apply through our website for the best chance of landing that Team Assistant role! It shows you're genuinely interested and gives us a chance to see your application in the best light.
We think you need these skills to ace Team Assistant - Commercial Property in Bedford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Team Assistant role. Highlight any relevant experience in commercial property or legal settings, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to express why you’re excited about joining Woodfines and how your skills align with our values. Keep it friendly and professional – we love a personal touch!
Show Off Your IT Skills: Since advanced IT skills are a must, make sure to mention your proficiency with Microsoft Office and any other relevant software. If you’ve got experience with document management systems, definitely include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Woodfines Solicitors
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of commercial property and the specific responsibilities of a Team Assistant. Familiarise yourself with the Solicitors Accounts Rules and any relevant software like SOS. This will show that you're serious about the role and ready to hit the ground running.
✨Show Off Your Organisational Skills
During the interview, be prepared to discuss how you manage your time and stay organised. Share specific examples from your past experience where you've successfully handled multiple tasks or tight deadlines. This is crucial for a role that involves extensive diary and inbox management!
✨Be Personable and Approachable
Woodfines values a friendly and approachable attitude, so let your personality shine through! Engage with your interviewers, maintain eye contact, and don’t hesitate to smile. This will help convey that you’re a great fit for their team-oriented culture.
✨Ask Thoughtful Questions
At the end of the interview, take the opportunity to ask insightful questions about the company culture, team dynamics, or growth opportunities. This not only shows your interest in the role but also helps you determine if Woodfines is the right place for you.
